BigCity – Head – Finance – CA Premier Sales Promotions

The Corporate Institute; Bengaluru; On-site; INR 4,000,000 - 7,000,000; Full time

Job summary

The Corporate Institute is seeking a hands-on Finance Head to own the end-to-end finance function across client campaigns and programs, including invoicing, collections, procurement and governance. You will lead the finance team, establish robust controls and processes, and step in on material financial issues, client escalations and exceptions to ensure timely closure.

This leadership role requires bridging campaign economics with payouts, reconciliations and MIS to deliver accurate, actionable

Qualifications

• Senior finance leadership experience in a multi-campaign business.
• Proven ability to establish and monitor controls across invoicing, collections and payments.
• Strong governance, financial planning and management information reporting.

Responsibilities

• Own financial lifecycle of client campaigns and programs across commercials, procurement/payout, invoicing, collection and reconciliation.
• Lead campaigns to ensure accurate invoicing, timely revenue recognition and complete close.
• Manage debtor ageing, collections discipline and escalation handling with internal and client teams.
• Oversee procurement, vendor payments, advances and payout processes with strong controls.
• Establish and monitor financial controls, maker-checker matrices, audits and compliance.
• Provide clear management reporting on revenue, cash position, margins and risks.
• Define SOPs, Fridays/weekly rhythms and ownership for invoicing, collections, payables and reconciliations.
• Build a scalable finance function with processes, systems and automation.

Skills

Financial leadership

Budgeting & forecasting

Internal controls

MIS reporting

Cash flow management

Tools

ERP systems

Job description

We are looking for a hands-on Finance Leader to take ownership of our end-to-end finance function.

The role will be responsible for four core areas: Business Finance Operations, Financial Control & Governance, Management Finance & MIS, and Finance Team, Processes & Systems.

Our business involves multiple client campaigns and programs, significant procurement and payouts, client invoicing, collections, vendor payments and campaign-level reconciliations.

We need someone who can bring these different financial activities together under one accountable finance function and ensure that financial matters are tracked through to closure.

This is a hands-on leadership role.

The Finance Head will be expected to lead the team and establish the appropriate processes and controls, while personally stepping into material financial issues, client escalations and exceptions when required.

BUSINESS FINANCE OPERATIONS:

Own the financial lifecycle of our client campaigns and programs across: Commercials - Documentation - Procurement/Payout - Invoicing - Collection - Reconciliation - Closure.

Campaign Finance & Invoicing:

• Ensure client commercials, POs/work orders and required documentation are appropriately tracked.
• Ensure campaigns and programs are invoiced accurately and on time.
• Track unbilled revenue and resolve issues preventing invoicing.
• Monitor campaign budgets, expenditure, payouts and financial status.
• Ensure completed campaigns/programs are financially reconciled and closed.
• Identify commercial deviations, overspends and other financial exceptions.

Collections & Debtors:

• Own debtor ageing and overall collections discipline.
• Establish structured weekly collection reviews and follow-ups.
• Ensure every material overdue receivable has a clear reason, owner, next action and expected collection date.
• Work with Client Servicing, Sales and client Finance/Procurement teams to resolve issues preventing collection.
• Personally intervene in significant collection issues and client financial escalations.
• Maintain accurate visibility of expected collections and cash inflows.

Procurement, Payouts & Creditors:

• Establish financial oversight of procurement, vendor payments and campaign payouts.
• Ensure material expenditure is appropriately approved and supported.
• Track vendor invoices, outstanding creditors, advances and payment commitments.
• Ensure vendor and procurement reconciliations are completed.
• Ensure payout instructions have appropriate supporting documentation and approvals.
• Maintain visibility over client-funded advances, campaign floats, payouts, liabilities and unused balances.

The Finance Head is not expected to personally process every invoice or reconciliation.

The expectation is to ensure the finance team has the systems, ownership and discipline required to ensure nothing falls through the cracks.

FINANCIAL CONTROL & GOVERNANCE:

Ensure that the financial records and transactions of the organisation are accurate, controlled and appropriately documented.

Key Responsibilities:

• Establish and maintain financial controls across: Client invoicing, Collections, Procurement, Vendor payments, Campaign expenditure, Payouts, Advances, Expenses, and Reconciliations.
• Ensure appropriate approval matrices and maker-checker mechanisms are followed.
• Ensure client and vendor ledgers are regularly reconciled.
• Ensure campaign and payout balances are reconciled and exceptions investigated.
• Identify financial leakages, control gaps and process failures.
• Conduct periodic internal reviews of finance-related processes across departments.
• Ensure financial documentation and audit trails are maintained.
• Coordinate internal/statutory audits and ensure timely closure of observations.
• Ensure applicable accounting, tax and statutory compliance requirements are met.
• The expectation is not simply to identify discrepancies, but to determine why they occurred, correct them and put controls in place to prevent recurrence.

MANAGEMENT FINANCE & MIS:

Provide Management with a clear and reliable view of the financial position of the business.

Own timely and accurate reporting covering: Revenue and invoicing, Unbilled revenue, Collections, Debtor ageing, Creditor ageing, Cash and bank position, Cash-flow requirements, Procurement and payout exposure, Outstanding advances, Campaign/program financial status, Departmental expenditure, Profitability and margins, Material financial risks and exceptions, and Management Exception Reporting.

The objective is not simply to provide spreadsheets or historical reports.

The Finance Head should be able to clearly communicate: What requires attention?, Why has it happened?, What is the financial exposure?, Who owns the resolution?, What action is being taken?, and When will it be closed?.

Routine financial matters should be handled within the Finance function.

Management involvement should primarily be required for material exceptions, escalations and decisions.

FINANCE TEAM, PROCESSES & SYSTEMS:

Build a finance function where responsibilities are clearly defined and financial processes operate consistently without excessive dependence on individuals or Management follow-up.

Key Responsibilities:

• Review and appropriately structure responsibilities within the Finance team.
• Establish clear ownership for invoicing, collections, payables, accounting and reconciliations.
• Define SOPs and timelines for key financial processes.
• Establish weekly and monthly finance operating rhythms.
• Improve the quality, accuracy and timeliness of financial data.
• Reduce manual follow-ups and dependency wherever possible.
• Ensure financial information is maintained within appropriate systems rather than fragmented spreadsheets.
• Identify opportunities for automation and process improvement.
• Establish clear escalation mechanisms for financial exceptions.
• Build accountability within the Finance team for outcomes rather than individual activities.

The Finance Head should progressively create a function where the team manages routine finance operations independently and the Head focuses on control, exceptions, decision-making and closure.