BEC Contracting & Event Operations Manager | BuyerForesight Careers

BuyerForesight Pte Ltd; India; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

BuyerForesight Pte Ltd is seeking a BEC Contracting & Event Operations Manager to lead the end-to-end contracting process for events globally. This role involves managing venue contracts, vendor relationships, budgeting, and operational support to ensure successful event execution.

The ideal candidate should have 8–10 years of experience, strong English communication skills, and expertise in global taxation and vendor management. This is a unique opportunity to enhance event experiences through strategic procurement and operational excellence.

Qualifications

• 8–10 years of global experience in land contracting, event procurement, and operations.
• Strong knowledge of global taxation and cost negotiation strategies.
• Expertise in budgeting, vendor negotiations, and operational support.

Responsibilities

• Manage end-to-end contracting process for venues and services.
• Negotiate contracts and establish vendor relationships.
• Oversee program planning and ensure timely delivery of services.
• Conduct post-event evaluations and source unique offerings.

Skills

Global event procurement

Vendor management

Budgeting and cost optimization

Negotiation skills

Verbal and written English communication

Job description

BEC Contracting & Event Operations Manager

We are looking for a BEC Contracting & Event Operations Lead/Assistant Manager/Manager who will be a part of the BuyerForesight Events Concierge (BEC) team to manage end-to-end contracting process for venues, accommodations, transportation, catering, other ground services required to delivery successful events globally. This role demands strong negotiation skills, vendor relationship management, and a deep understanding of MICE industry. The ideal candidate will ensure that all contracted services are in line with budgetary constraints, client expectations, and BEC’s operations efficiency.

Responsibilities

• Venue Contracting and Requisition Delivery
  • Identify, negotiate, and secure venues such as hotels, restaurants, exotic properties, and event spaces for meetings and conferences.
  • Assess venues for suitability, capacity, pricing, and compliance (e.g., permits, fire codes, accessibility).
  • Negotiate rental contracts, cancellation and refund policies, and additional service offerings such as catering, AV equipment, and concierge services.
  • Coordinate and manage all requisitions from initiation to completion.
  • Collaborate with internal stakeholders to gather requirements, establish objectives, and define deliverables.
  • Collaborate with FinOps to close and negotiate favorable contracts with vendors.
• Source and contract event vendors, catering services, transportation providers, and logistics partners.
• Establish and nurture long-term partnerships with key global players to get negotiated rates and bulk discounts without compromising quality.
• Negotiate flexible cancellation policies, extended payment terms, and customized packages for long-term relationships.
• Cost & Budget Management
  • Monitor all expenses related to contracted vendors.
  • Ensure alignment with the budget by tracking spending against allocated budget to avoid overages.
  • Coordinate with finance to ensure vendors are paid as per the agreed timelines to avoid penalties.
  • Expertise in tax-saving strategies globally will be an asset for this role. Identify and implement tax-saving strategies, including VAT exemptions, state and local tax optimization, gratuity and service charge negotiations, state-mandated levy reductions, etc. Ensure tax-efficient contract structuring and collaborate with vendors offering tax-inclusive pricing models to minimize liabilities.
• Program Planning and Operational Support
  • Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution.
  • Coordinate with internal teams (Customer Operations, Customer Success, and Sales) to understand event needs.
  • Cater to exclusive client requests including bespoke experiences like celebrity appearances, keynote speakers, and wellness sessions.
  • Ensure timely delivery of contracted services (venue setup, catering, transportation).
  • Manage on-site execution, provide support, and resolve last-minute vendor/service/logistics issues.
  • Supervise staff, volunteers, and vendors to maintain quality standards and meet event timelines.
• Event Experience
  • Research and procure unique and personalized offerings to enhance event experience and meet/exceed client expectations.
  • Conduct post-event evaluations to assess effectiveness and identify improvements.
  • Compile event reports summarizing key outcomes, feedback, and recommendations.
  • Address special client requests and source specialized services to elevate the event experience.

Required skills and experience

• 8–10 years of global experience in land contracting, event procurement, vendor management, and event operations.
• Excellent verbal and written English communication skills.
• Strong knowledge of global taxation.
• Proficiency in budgeting, pricing negotiations, and cost optimization.