Back Office Administrator

Media Buzz; Ahmedabad District; On-site; INR 260,000 - 420,000; Full time

Job summary

Media Buzz, an Ahmedabad-based integrated marketing and OOH advertising company, seeks a Back Office Admin Operations to support day-to-day functioning. You will handle records, reports, and inter-department coordination, enabling smooth office and field activities.

The ideal candidate is detail-oriented, organized, and comfortable multitasking across administrative responsibilities while liaising with sales, operations, and vendors. Bachelor’s degree and 1+ years’ experience preferred.

Qualifications

• Bachelor's degree in any discipline; commerce/business background is a plus.
• 1+ years of experience in a back office, administration, or operations support role preferred.
• Prior experience in advertising/OOH industry will be an added advantage.
• Good communication skills, both written and verbal; well-organized and able to multitask.

Responsibilities

• Manage day-to-day back office and operational activities, ensuring smooth coordination between sales, operations, and field teams.
• Maintain and update inventory records, site availability sheets, and campaign schedules.
• Prepare, format, and manage PowerPoint presentations for client proposals, internal reviews, and management meetings.
• Maintain and manage data in Excel, including MIS reports, billing trackers, campaign trackers, and site-wise performance sheets.
• Coordinate with vendors, printers, and mounting teams to ensure timely execution of campaigns.
• Support the sales team with documentation, proposal formatting, and client servicing paperwork.
• Maintain proper filing and record-keeping of contracts, invoices, and purchase orders.

Skills

Communication

Organization

Multitasking

Vendor coordination

MS PowerPoint

Advanced Excel

Education

Bachelor's degree

Tools

PowerPoint

Excel

Job description

MEDIA BUZZ

Integrated Marketing | Out-of-Home (OOH) Advertising | Ahmedabad

JOB DESCRIPTION: BACK OFFICE ADMIN OPERATIONS

Job Title:

Back Office Admin Operations

Department:

Operations

Company:

Media Buzz

Location:

Ahmedabad, Gujarat

Experience:

1+ years preferred

Employment Type:

Full-Time, Permanent

Reports To:

Operations Head / Business Head

Industry:

Advertising / OOH / Integrated Marketing

ABOUT MEDIA BUZZ

Media Buzz is an Ahmedabad-based integrated marketing and advertising company specializing in Out-of-Home (OOH) media solutions, including hoardings, billboards, transit media, unipoles, digital OOH, and experiential branding. As our operations continue to scale, we are looking for an organized and reliable Back Office Admin to support the day-to-day operational functioning of the company.

ROLE OVERVIEW

The Back Office Admin Operations will be responsible for handling the operational and administrative backbone of Media Buzz. This includes maintaining records, preparing presentations and reports, coordinating between departments, and ensuring smooth day-to-day functioning of the office and field operations. The ideal candidate is detail-oriented, well-organized, and comfortable managing multiple tasks and people simultaneously.

KEY RESPONSIBILITIES

• Manage day-to-day back office and operational activities, ensuring smooth coordination between sales, operations, and mounting/field teams.
• Maintain and update inventory records, site availability sheets, and campaign schedules.
• Prepare, format, and manage PowerPoint presentations for client proposals, internal reviews, and management meetings.
• Maintain and manage data in Excel, including MIS reports, billing trackers, campaign trackers, and site-wise performance sheets.
• Coordinate with vendors, printers, and mounting teams to ensure timely execution of campaigns.
• Support the sales team with documentation, proposal formatting, and client servicing paperwork.
• Maintain proper filing and record-keeping of contracts, invoices, purchase orders, and other administrative documents.
• Assist in coordinating and supervising ground staff/field teams to ensure timely completion of tasks.
• Handle day-to-day office administration, including supplies, correspondence, and vendor communication.
• Support management with data compilation, reporting, and other ad-hoc administrative tasks as required.
• Ensure timely follow-ups on pending tasks across departments to keep operations running efficiently.

KEY REQUIREMENTS

• Bachelor's degree in any discipline; a background in commerce, administration, or business is a plus.
• 1+ years of experience in a back office, administration, or operations support role preferred.
• Prior experience in the advertising, media, or OOH industry will be an added advantage.
• Good communication skills, both written and verbal.
• Well-organized, detail-oriented, and able to multitask across various administrative responsibilities.
• Comfortable coordinating with different teams, vendors, and ground staff.

PREFERRED SKILLS

• Knowledge of PowerPoint (PPT) understanding layouts, formatting, and design basics.
• Hands-on experience in making PPT presentations for client proposals and internal reporting.
• Advanced Excel skills formulas, pivot tables, data sorting/filtering, and MIS reporting.
• Ability to manage and coordinate people field staff, vendors, and cross-functional teams.
• A general all-rounder approach comfortable stepping in to support wherever operational needs arise.

WHAT WE OFFER

• Competitive salary as per industry standards and experience.
• Opportunity to work with a growing, well-established OOH brand in Ahmedabad.
• Hands-on exposure to the operational side of the OOH and integrated marketing industry.
• A collaborative work environment with opportunities to learn across departments.