Auditorium & Seminar Hall Incharge

Parul University; Vadodara; On-site; INR 350,000 - 520,000; Full time

Job summary

Parul University in Vadodara seeks an Auditorium & Seminar Hall In-charge to manage and maintain the university's auditorium and seminar spaces, ensuring facilities are fully functional for academics, cultural events, and institutional activities.

You will oversee daily operations, maintain AV equipment, set up venues for events, coordinate with departments, monitor bookings, provide on-site support, ensure cleanliness, and assist in planning events across campuses.

Qualifications

• Graduate degree in any discipline.
• Proficiency with MS Office and scheduling tools.
• Familiarity with audio-visual equipment and technical setup.
• Good coordination and communication skills.
• Ability to handle multiple tasks during events and provide tech support.

Responsibilities

• Oversee daily operations of the auditorium and seminar halls.
• Ensure proper functioning and maintenance of sound systems, projectors, lighting, and AV aids.
• Set up venues per event requirements (seating, equipment).
• Coordinate with departments on event schedules and logistics.
• Monitor bookings and ensure approvals for hall use.
• Provide on-site technical support during events and troubleshoot issues.
• Maintain cleanliness and upkeep of facilities.
• Conduct regular inspections of equipment and infrastructure.
• Supervise halls during non-operational hours for security.
• Assist in planning and executing institutional events.

Skills

Basic IT skills

AV setup

Coordination

Multi-tasking

Troubleshooting

Education

Graduate degree (any discipline)

Tools

MS Office

Scheduling tools

AV equipment

Job description

The Auditorium & Seminar Hall In-charge will be responsible for the overall management, maintenance, and smooth operation of the institution’s auditorium and seminar halls. The role ensures that all facilities are fully functional, well-maintained, and prepared for academic, cultural, and institutional events.

Key Responsibilities:

1. 1. Oversee the daily operations of the auditorium and seminar halls.
2. 2. Ensure proper functioning and maintenance of all technical equipment, including sound systems, projectors, lighting, and audio-visual aids.
3. 3. Set up venues as per event requirements (seating arrangements, equipment setup, etc.).
4. 4. Coordinate with departments regarding event schedules, requirements, and logistics.
5. 5. Monitor booking schedules and ensure halls are used only with proper approvals.
6. 6. Provide on-site technical support during events and troubleshoot issues promptly.
7. 7. Maintain cleanliness, orderliness, and overall upkeep of the facilities.
8. 8. Conduct regular inspections to assess equipment and infrastructure conditions.
9. 9. Supervise the halls during non-operational hours to ensure security and prevent misuse or damage.
10. 10. Assist in planning and executing institutional events held in these venues.

Qualifications & Skills:

Graduate in any discipline.

1. 1. Basic computer knowledge (MS Office, scheduling tools, etc.).
2. 2. Familiarity with audio-visual equipment and technical setup.
3. 3. Good coordination and communication skills.
4. 4. Ability to handle multiple tasks and work during events.
5. 5. Problem-solving skills for technical troubleshooting.

Experience:

2–5 years of relevant experience in facility management, event support, or technical operations