Associates, Accounts Payable - Employee Expense Audit & Payments

Ciena Canada; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Ciena Canada is seeking a senior Accounts Payable specialist to manage employee expense reports and vendor payments across global regions. This role ensures compliance with corporate policies, audit requirements, and internal controls.

You will audit submissions, manage queues, and support SOX controls, with ERP systems like Oracle and advanced Excel reporting. Experience in high-volume processing and cross-functional collaboration is essential.

Qualifications

• 6+ years of experience in Accounts Payable or expense processing.
• Experience with iExpense / T&E systems and reimbursements.
• End-to-end T&E and payment processing experience including vendor payments.
• Exposure to global or multi-region finance operations.
• Working knowledge of corporate policy requirements and SOX controls.
• ERP platforms such as Oracle or equivalent financial systems.

Responsibilities

• Process employee expense reports in accordance with policies, documentation standards, and SLAs.
• Audit expense submissions for policy compliance and documentation.
• Manage expense and payment queues to meet turnaround times across regions.
• Execute scheduled and ad-hoc payment runs for vendors and employees with accuracy.
• Validate payment proposals, banking details, and supporting data.
• Resolve payment exceptions and discrepancies through investigation and corrective actions.

Skills

Accounts Payable

Expense Processing

SOX controls

Cross-functional collaboration

Vendor payments

Excel reporting

Education

B.Com

B.Com (Hons)

M.Com

MBA

Tools

Oracle ERP

MS Excel

Job description

As the global leader in high-speed connectivity, Ciena is committed to a people-first approach. Our teams enjoy a culture focused on prioritizing a flexible work environment that empowers individual growth, well-being, and belonging. We're a technology company that leads with our humanity-driving our business priorities alongside meaningful social, community, and societal impact.

This role contributes to the accuracy, compliance, and efficiency of Ciena's global expense and payment operations. The position ensures employee expenses and invoice payments are processed in alignment with corporate policies, internal controls, and audit requirements. The work directly supports financial integrity, operational continuity, and a strong control environment.

How you will make an impact:

• Process employee expense reports in accordance with corporate policies, documentation standards, and defined service-level agreements.
• Audit expense submissions for policy compliance, completeness of documentation, and appropriate exception handling.
• Manage expense and payment queues to meet turnaround time and ageing targets across global regions.
• Execute scheduled and ad‑hoc payment runs for vendors and employees with a focus on accuracy and timeliness.
• Validate payment proposals, including invoice selection, banking details, and required supporting data.
• Resolve payment exceptions, failures, and discrepancies through investigation and corrective actions.
• Maintain documentation and evidence to support SOX controls, audits, and period‑end activities.

The must haves:

• Education: B.Com OR B.Com (Hons) OR M.Com OR MBA from a reputed institution.
• Experience: 6+ years of experience in Accounts Payable, Employee Expense (iExpense / T&E), or invoice payment processing.
• Application of end‑to‑end T&E and payment processes, including expense auditing, reimbursements, and vendor payment execution.
• Exposure to global or multi‑region finance operations.
• Application of corporate policy requirements, compliance standards, and basic SOX controls.
• Utilization of ERP platforms such as Oracle or equivalent financial systems.
• Use of Microsoft Excel for reporting, tracking, and reconciliation activities.
• Background in high‑volume, SLA‑driven processing environments.
• Coordination with internal stakeholders and banking partners to resolve transactional issues.

Nice to haves:

• Ability to manage multiple priorities in a fast‑paced, high‑volume environment.
• High attention to detail with consistent focus on accuracy and compliance.
• Application of basic analytical and problem‑solving techniques.
• Clear written and verbal communication with internal stakeholders.
• Ability to work independently with minimal supervision.
• Adaptability to evolving systems, processes, and business requirements.
• Exposure to automation or continuous process improvement initiatives.

At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.

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