Associate Project Manager Medical Operations

Sanofi; Telangana; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Sanofi SBO in India seeks an Associate Project Manager to coordinate medical operating activities across multiple countries. You will support TA leads with admin tasks, vendor onboarding, contract processing, and budget tracking.

Responsibilities include project planning, governance meetings, and cross-functional collaboration with procurement, finance, and medical teams to ensure timely, on-budget delivery.

Qualifications

• Experience in vendor onboarding and managing clinical trial budgets/payments.
• Contract management and HCP engagements.
• Proficiency in project management tools and financial systems.

Responsibilities

• Coordinate and support medical operating (MedOPEX) activities across countries/regions.
• Provide administrative support to TA workstreams and project governance.
• Manage timelines, milestones and vendor-related documentation (SOWs, MSAs, contracts).
• Oversee procurement steps in Coupa, eBuy and Adobe Sign approvals.
• Support budget tracking, invoicing, and closeout activities for projects.

Skills

Vendor onboarding

Project management

Stakeholder coordination

MS Office

Smartsheet

Power BI

Coupa

English proficiency

Education

B. Pharm

M. Pharm

Pharm D

Life sciences degree

Tools

Smartsheet

Coupa

Power BI

MS Office

Job description

About the job

Our Team

Sanofi Business Operations (SBO) is an internal Sanofi resource organization based in India and is setup tocentralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, andR&D, Data & Digital functions. SBO strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, andCommercial organizations in Sanofi, globally.

Main responsibilities

The Associate Project Manager (APM) will play a crucial role in coordinating and supporting various medical operating (MedOPEX) activities across multiple countries and regions. They will be responsible for ensuring effective communication, collaboration, and execution of medical plans and initiatives.

The APM will work on a project basis. He/she will be responsible for providing Therapeutic Area (TA) workstream leads with administrative support on pre-defined (but not limited to) projects including:

• P2P (Procurement to Payment) & Study Contracting - Engage with procurement and medical teams as needed for vendor requests to ensure purchase order requests are submitted appropriately including:

  • Initial project setup & organization:

  • Receipt of documentation (SOWs, MSAs, e-mails as applicable) to review and properly set up tracking mechanisms in Smartsheet and Outlook

  • Vendor onboarding check & SHIFT financial approval submission

  • Confirmation vendor is set up as a SHIFT based vendor in Coupa

  • Submitting requests into SHIFT for finance approval

  • Coupa Contract submission/contract processing

  • Submitting requests into Coupa contract for needed reviews, approvals and signatures; submitting contracts for signatures (as needed) into Adobe Sign.

  • Coupa/eBuy submissions for PO reviews, approvals and PO issuance.

  • Submitting requests into Coupa for needed reviews, approvals and PO Issuance

  • Grants & Donations – Working within iEnvision & other systems to review, process, contract, pay and close out Grants including.

  • Post-Grant approval contracting, payment & closeout items:

  • People: 1. Ensure alignment among team members and stakeholders regarding the objectives and updating the metrics periodically. 2. Frequent communication with all stakeholders, including sponsors, partners, and attendees. 3. Support team initiatives and objectives, identify and recommend process improvements and other value-added initiatives. Being a Change Ambassador: Champion a culture of change by supporting stakeholders to embrace changes and adopt new WoW.

  • Performance : 1. Effective and efficient management of assigned projects to complete projects on time and, where applicable, on budget. 2. Effective management of multiple projects in parallel. Process: 1. Develop strong understanding of the ways of working of medical team along with other functional teams and associated deliverables meeting stakeholder expectations. 2. Drive effective collaboration with stakeholders to understand their requirements and to propose solutions in-line with their expectations. 3. Responsible for project planning, executing and closure on time, within scope, and according to plan within the requested quality specifications. 4. Uses broad knowledge of project management techniques and methods, and discernment to decide the most appropriate techniques and methods for each project. 5. Drives project governance meetings with various stakeholders, vendors, logistics and digital team etc. and execute effective coordination to track and monitor the Progress of the projects. 6.Ability to work independently to deliver on the assigned tasks with ownership and delivering as per the requirements.

  • The Associate Project Manager will set and develop the operational aspects of the project, develop, and monitor timelines, milestones and project metrics and is responsible for managing the projects from an operational perspective from the development and initiation phases through collaboration/coordination to implementation and completion within scope provided by Stakeholders who remains responsible and accountable for the project content.

  • Initiation, initial completion of operational core documents/materials, and follow up of overall projects timelines to ensure the projects move to the next step in a timely manner.

  • Perform pre-defined key tasks on the projects/Medical Events/Internal events to support the team and ensure the projects move forward, such as: create or ensure the required documents are completed on and move through the approval steps in a timely manner; when applicable, enter the documents/information on the relevant platform ;ensure follow-up with countries/local team and develop/fill the needed documents from the Stakeholders, ensure the projects move in the systems (vendor onboarding, new projects with vendors or consulting agreements, payment); follow-up on contract and invoice status; draft emails from templates, format documents (e.g. agendas, slides)

  • Ad-hoc activities – Supports ad-hoc activities as assigned

  • Non-promotional Medical Communication Material Support – Supports Medical Communication Material approval process including:Renewal or removal/destruction of expired promotional materials

  • Track expired pieces and lead communication with medical team to ensure team is compliant

  • Invoice, Budget Tracking & Transfer of Value (TOV) Reporting – Daily tracking of budget and invoice related expenses including.

  • Setting up new budget tracking lines in Smartsheet.

  • Reviewing invoices to confirm it matches a specific study milestone and/or SOW from a vendor, and tracking each payment accordingly.

  • Quarterly review of applicable payments, gathering of needed payment information for reporting to US Government via systems.

  • IR Inbox Processing – Daily review of PIR Inbox for MIR handling & processing including.

  • Processing these through the GMI Connect Webform portal as needed

  • Review of PIR Inbox for Medical Information Requests (MIRs)

  • Upload material into PromoMats system for approval by the medical team.

  • Post-engagement payment & closeout.

  • Compliantly closing out each project request within 1CRM and applicable spaces (Smartsheet, 1CRM, Financial tools, etc)

About Candidate

• Technical skills: Experience in vendor onboarding (Vendor set up ) clinical trial budgets / payments, Contract management, HCP engagements, Invoice, Budget Tracking & Transfer of Value (TOV), Reporting critical thinking, Risk Mitigation (Minimizing the risk), Being assertive, being proactive, they should come with pharma domain knowledge, assist Medical event management.

• Technical Skills: MS Office (including Teams, SharePoint, Excel, Word, Outlook), project management tools such as Smartsheet, Power BI, Coupa.

• Languages: High proficiency in written and spoken English.

• Education: B. Pharm, M. Pharm, Pharm D or a Bachelor's or Master's degree in life sciences.

• Experience

  Minimum 5 to 6 Years

• Communication

  Good or Excellent.