Associate, Procurement

Circles; India; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

Circles is seeking a detail-oriented Procurement Associate to manage the lifecycle of vendor relationships, negotiate IT-related contracts, and optimize technology spend across the organization. You will work with IT, Finance, Legal, and other stakeholders to ensure compliant, cost-efficient purchasing aligned with business goals.

The role requires strong analytical, negotiation, and stakeholder-management skills, with knowledge of SaaS/IaaS/PaaS licensing, p2p processes, and procurement tools.

Qualifications

• Bachelor’s degree in Business Administration, Information Technology, Supply Chain, or related field.
• Minimum 3 years of experience in procurement and/or contract management, preferably in IT or technology services.
• Strong understanding of SaaS, IaaS, PaaS licensing models, cloud services, and IT infrastructure.
• Proven negotiation and contracting skills.
• Deep knowledge of technology procurement processes and tools.
• Experience with vendor management tools (e.g., SAP Ariba, Coupa, ServiceNow, or similar).
• Strong analytical skills and proficiency in Excel or other spend analytics tools.
• Excellent interpersonal, communication, and stakeholder management skills.

Responsibilities

• Establish and maintain strategic relationships with technology vendors and service providers.
• Develop and implement vendor performance and risk management frameworks.
• Monitor vendor compliance with contract terms, SLAs, and KPIs.
• Facilitate regular vendor reviews and business reviews.
• Lead contract negotiations and renewals, evaluating and ensuring favorable terms and risk mitigation.
• Draft, review, and manage contracts for software, hardware, cloud services, contractor/consulting, and telecom.
• Coordinate with legal, compliance, and finance teams to ensure contract alignment with organizational policies.
• Maintain a centralized repository of vendor agreements and contract data.
• Analyze IT spending patterns to identify cost-saving opportunities.
• Support budgeting and forecasting for IT spend categories.
• Work with internal stakeholders (IT, Finance, Legal, etc.) to align purchasing strategies with business goals.
• Track software license usage to prevent overages and ensure compliance.
• Ensure procurement practices adhere to regulatory, legal, and internal policy requirements.
• Conduct due diligence and risk assessments for new and existing vendors.
• Support audit requests and data analysis related to vendor and contract management.

Skills

Vendor management

Negotiation

Contracting

IT procurement

Spend analytics

Excel

Education

Bachelor’s degree in Business Administration/IT/Supply Chain

Tools

SAP Ariba

Coupa

ServiceNow

Job description

Founded in 2014, Circles is a global technology company reimagining the telco industry with its innovative SaaS platform, empowering telco operators worldwide to effortlessly launch innovative digital brands or refresh existing ones, accelerating their transformation into techcos.

Today, Circles partners with leading telco operators across multiple countries and continents, including KDDI Corporation, Etisalat Group (e&), AT&T, and Telkomsel, creating blueprints for future telco and digital experiences enjoyed by millions of consumers globally.

Besides its SaaS business, Circles operates three other distinct businesses: Circles.Life: A wholly-owned digital lifestyle telco brand based in Singapore, Circles.Life is powered by Circles’ SaaS platform and pioneering go-to-market strategies. It is the digital market leader in Singapore and has won numerous awards for marketing, customer service, and innovative product offerings beyond connectivity.

Circles Aspire: A global provider of Communications Platform-as-a-Service (CPaaS) solutions. Its cloud-based Experience Cloud platform enables enterprises, service providers and developers to deliver and scale mobile, messaging, IoT, and connectivity services worldwide.

Jetpac: Specializing in travel tech solutions, Jetpac provides seamless eSIM roaming for over 200 destinations and innovative travel lifestyle products, redefining connectivity for digital travelers. Jetpac was awarded Travel eSIM of the Year.

Circles is backed by renowned global investors, including Peak XV Partners (formerly Sequoia), Warburg Pincus, Founders Fund, and EDBI (the investment arm of the Singapore Economic Development Board), with a track record of backing industry challengers.

Associate, Procurement Department: Corporate Planning & Regulatory Reports to: Head of Procurement Employment Type: Full-time Job Summary:

We are seeking a driven and detail-oriented Procurement Associate with experience in Technology Spend Management.

This role will be responsible for managing the lifecycle of vendor relationships, negotiating and administering IT-related contracts, category management, and optimizing technology-related spend across the organization.

The ideal candidate will have strong analytical, negotiation, and stakeholder engagement skills, with a thorough understanding of IT procurement, SaaS contracts, p2p, and vendor performance management.

Key Responsibilities

Vendor Management

Establish and maintain strategic relationships with technology vendors and service providers.

Develop and implement vendor performance and risk management frameworks.

Monitor vendor compliance with contract terms, SLAs, and KPIs.

Facilitate regular vendor reviews and business reviews.

Contract Lifecycle Management

Lead contract negotiations and renewals, evaluating and ensuring favorable terms and risk mitigation.

Draft, review, and manage contracts for software, hardware, cloud services, contractor/consulting, and telecom.

Coordinate with legal, compliance, and finance teams to ensure contract alignment with organizational policies.

Maintain a centralized repository of vendor agreements and contract data.

Technology Spend Optimization

Analyze IT spending patterns to identify cost-saving opportunities.

Support budgeting and forecasting for IT spend categories.

Work with internal stakeholders (IT, Finance, Legal, etc.) to align purchasing strategies with business goals.

Track software license usage to prevent overages and ensure compliance.

Governance and Risk Management

Ensure procurement practices adhere to regulatory, legal, and internal policy requirements.

Conduct due diligence and risk assessments for new and existing vendors.

Support audit requests and data analysis related to vendor and contract management.

Qualifications

Education and Experience Bachelor’s degree in Business Administration, Information Technology, Supply Chain, or a related field.

Minimum 3 years of experience in procurement and/orcontract management, preferably in IT or technology services

Strong understanding of SaaS, IaaS, PaaS licensing models, cloud services, and IT infrastructure.

Skills and Competencies Proven negotiation and contracting skills.

Deep knowledge of technology procurement processes and tools.

Ability to interpret complex contract terms and conditions.

Experience with vendor management tools (e.g., SAP Ariba, Coupa, ServiceNow, or similar).

Strong analytical skills and proficiency in Excel or other spend analytics tools.

Excellent interpersonal, communication, and stakeholder management skills.

Solid experience and knowledge about p2p process and financial governance.

Solid grasp of (at least one) ERP system and governance process.

Team player who is able to work independently, a problem solver.

Preferred Qualifications

Professional certifications (e.g., CPM, CPSM, ITIL, or equivalent).

Experience in global vendor management or working in a multinational environment.

Familiarity with data privacy, cybersecurity, and third-party risk standards.

Circles is committed to a diverse and inclusive workplace.

We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, disability or age.

Data Protection and Privacy Statement

By submitting an application for this position, you, as the applicant, or your authorised representative(s), consent to Circles’ Candidate Data Protection and Privacy Policy. You also agree to the collection, use, and/or disclosure of your personal data by us solely for recruitment purposes as specified in the Policy. You acknowledge that you have read and understood the Policy, and are aware of your personal data rights and accept the terms relating to international data transfers, where applicable. You further understand that you may withdraw consent at any time, which may affect our ability to consider your application. In instances where your personal data or application is submitted by a third party, it is understood that such third party has been duly authorised by you to disclose the relevant personal data and provide consent on your behalf, and that you have been made aware of this Policy.

To all recruitment agencies

Circles will only acknowledge resumes shared by recruitment agencies if selected in our preferred supplier partnership program. Please do not forward resumes to our jobs alias, Circles, employees or any other company location. Circles will not be held accountable for any fees related to unsolicited resumes not uploaded via our ATS.