Associate Manager (Veeva Vault RIMS Expert)

Pharmanovia; Maharashtra; On-site; INR 1,500,000 - 2,300,000; Full time

Benefits offered by this job

Competitive salary and benefits

Specialist Veeva Vault RIM expertise

Cross-functional project exposure

Professional development and training

Collaborative compliance-focused work

Job summary

Pharmanovia in India seeks an Associate Manager (Veeva Vault RIMS) to manage and configure the Vault platform supporting regulatory publishing and RIMS maintenance across markets. You will collaborate with regulatory colleagues to ensure data integrity and compliant submissions.

This role focuses on release and incident management, data quality, reporting, and user adoption, with opportunities to influence process improvements and system validation.

Qualifications

• 4-7 years’ experience in regulatory publishing within Pharma, CRO, CMO, or similar organisations.
• Veeva Vault configuration and administration
• Regulatory data management and lifecycle processes
• Document management systems in life sciences
• Experience in GxP-regulated environments (GMP/GDP/GVP)
• Experience working with SaaS/cloud-based platforms
• Experience with eCTD publishing tools such as MasterControl, GlobalSubmit, EXTEDO, docuBridge, PharmaREADY, or eCTDXPress also considered.
• Functional experience in Master Data Management (MDM).
• Experience with regulatory submissions across US, EU, and SFDA markets.
• Experience maintaining compliance, product lifecycle databases, and RIM systems.
• Strong cross-functional collaboration skills.

Responsibilities

• Veeva Release Management – Planning, Impact Assessment, Implementation, Validation & Testing, Documentation, coordinating with Veeva.
• Training session & demo to Pharmanovia team after Veeva releases impact end users.
• Manage creation and update to foundational data (Product, Product Family, Product Variant, Packaging) as per data standards.
• Monitor and manage data quality within Vault, identify corrective actions, and support data corrections.
• Manage Volume Data Extraction requests from Vault and Content & Data upload requests into Vault.
• Manage electronic publishing systems and peripheral components that support those systems.
• Assist with development and maintenance of procedural and operational documentation related to regulatory platforms.
• Cleansing large data sets from source destination in system migrations and maintaining a data quality plan.
• Assign taxonomy and metadata to source data where required.
• Maintain naming conventions and structure protocols and validate accuracy.
• Day-to-day incident management and resolution; coordinate with Veeva for platform issues.
• Propose lean processes to reduce ticket issues by up to 20% through training and trend analysis.
• Configure changes permissible to be implemented (workflows, lifecycle states, security, CVs).
• Create new reports and dashboards; ensure data anomalies are highlighted; work with Pharmanovia on requests.
• Control access management for end users per governance model.
• Support user adoption of Vault RIMS functionality; provide checklists or instructions.
• Conduct regular monthly training with Veeva users and provide ad hoc training.
• Support continuous improvement opportunities and quarterly measurable improvements.

Skills

Veeva Vault configuration

Regulatory publishing

Regulatory data management

GxP environments

SaaS/cloud platforms

Cross-functional collaboration

Regulatory submissions

Tools

Veeva Vault

MasterControl

GlobalSubmit

EXTEDO

docuBridge

PharmaREADY

eCTDXPress

MDM

Job description

We are seeking an Associate Manager (Veeva Vault RIMS) responsible for managing, configuring with support extended and maintaining the Veeva Vault platform to support the regulatory publishing and RIMS maintenance activities of ATNAHS’ markets within Pharmanovia. Our regulatory department is responsible for providing regulatory strategic advice and life cycle maintenance for the portfolio, globally. In addition, support with new product development initiatives.

Veeva Vault RIM and regulatory operations – Key responsibilities

Platform Managed Services

• Veeva Release Management – Planning, Impact Assessment, Implementation, Validation & Testing, Documentation, coordinating with Veeva.

• Training session & demo to the Pharmanovia team once Veeva releases have been released in Veeva and impact the end user.

Data Management Services

• Manage creation and update to foundational data [Product, Product Family, Product Variant, Packaging] as per the defined data standards.

• Monitor & Manage Data Quality within Vault proactively, based on pre-defined KPIs, identify corrective & preventive actions, agree with Pharmanovia stakeholders and support the implementation of data corrections.

• Manage Volume Data Extraction requests from Vault and Content & Data upload requests into Vault.

• Management of all electronic publishing systems and peripheral components which support those systems.

• This individual assists with the development and maintenance of procedural and operational documentation related to Atnahs’ regulatory technology platform(s).

• Cleansing large data sets from source destination in support of a system migration and to maintain a logging system / data quality plan.

• To assign appropriate taxonomy and metadata to source data where required.

• Maintain naming conventions and structure protocols and validate accuracy.

Incident Management

• Day to day management & resolution of incidents.

• Co-ordinating with Veeva for any platform or product level issues.

• Propose lean processes to reduce and minimise the ticket issues raised by the team by up to 20% through training and trend analysis subject to user adoptability and implementation by Pharmanovia.

Change Management & Internal Release Management

• Configure changes that are permissible to be implemented, such as workflows, lifecycle states, security, CVs.

Reporting & Dashboards

• Creation of new reports, updates to existing reports as deemed necessary and/or on request from Pharmanovia.

• Creation of dashboards, updates to existing dashboards as necessary and/or on request from Pharmanovia.

• To work methodically with a keen eye for detail ensuring any data anomalies are highlighted.

Access Management

• Control of access management of end user aligned with governance model for data management.

User Adoption Services

• Support continuous user adoption of Vault RIMS Functionality.

• Support on implemented functional processes within Pharmanovia Vault, either through Checklists or work instructions.

Training

• Conduct regular monthly training with Veeva users on gaps/deficiency areas identified.

• Providing ad hoc and on demand training.

Continuous Improvement

• Support continuous improvement opportunities.

• Quarterly updates with measurable improvements/opportunities that end users could utilise to increase efficiencies.

Qualifications& Essential Experience

• 4-7 years’ experience in regulatory publishing within Pharma, CRO, CMO, or similar organisations.

• Veeva Vault configuration and administration

• Regulatory data management and lifecycle processes

• Document management systems in life sciences

• Experience in GxP-regulated environments (GMP/GDP/GVP)

• Experience working with SaaS/cloud-based platforms

• Experience with eCTD publishing tools such as MasterControl, GlobalSubmit, EXTEDO, docuBridge, PharmaREADY, or eCTDXPress also considered.

• Functional experience in Master Data Management (MDM).

• Experience with regulatory submissions across US, EU, and SFDA markets.

• Experience maintaining compliance, product lifecycle databases, and RIM systems.

• Strong cross-functional collaboration skills.

Preferred

• Experience in regulatory operations, submissions or publishing systems

• Knowledge of system validation, testing and Agile methodologies

• Veeva Vault certifications

What we offer (career development and working environment)

• Competitive salary and benefits package.

• Opportunity to develop specialist expertise in Veeva Vault RIM and regulatory operations.

• Exposure to cross-functional projects and system improvement initiatives.

• Support for relevant professional development and training.

• A collaborative working environment focused on compliance, service and continuous improvement.

We are an equal opportunities employer and welcome applications from candidates of all backgrounds.