Associate - Exports

- United States - VWR International; Coimbatore District; On-site; INR 300,000 - 480,000; Full time

Job summary

Avantor is hiring for an entry-level Associate - Exports to handle routine customer inquiries and process orders, escalating complex issues as needed. The role involves coordinating with multiple departments to ensure timely delivery and compliance with export regulations.

The position emphasizes registering and tracking customer orders, improving lead times, and communicating order status to customers while supporting a fast-paced export operation.

Qualifications

• Strong customer focus and responsiveness to routine inquiries.
• Excellent organizational and administrative skills.
• Proficient in Excel and basic SAP usage optional.
• Clear written and verbal communication; ability to work in a team.
• Previous export experience and knowledge are required.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Raise customer orders in SAP and progress to completion (web and written orders).
• Ensure export licenses are in place and linked to orders.
• Input correct shipping conditions and regulatory considerations.
• Manage temperature-controlled product handling and expiry requirements.
• Raise pro forma invoices and inform account managers of blocks or price discrepancies.
• Coordinate with freight partners to release exports across air/sea and provide status updates.

Skills

Customer focus

Organizational skills

Communication skills

Teamwork

Export knowledge

Excel

SAP knowledge

Tools

SAP

MS Excel

Job description

The Opportunity:

Entry level position; answers routine questions and issues from external or internal customers. Frequently escalates more complex customer complaints or issues to more senior customer service representatives. Avantor is hiring for the position of Associate - Exports, an entry-level role requiring 6 months to 1 year of experience. The ideal candidate should be capable of handling routine queries and resolving issues from both internal and external customers in a professional and timely manner. Frequently escalates more complex customer complaints or issues to more senior customer service representatives.

He/she ensures and is responsible to register and follow up until finalization of all customer orders. Performs all tasks in accordance with internal customer and standards. Optimizes the lead time between customer's orders and deliveries, informing customers and tracking status of open orders as well as open items from past orders.

Represents the company in front of customers and counterparts, documenting and forwarding to the person responsible within the company any issue communicated to be resolved. He or she will coordinate with many other departments to ensure an efficient daily workflow.

Key Responsibilities and Tasks:

• To raise customer orders on SAP and progress through to completion Web orders, and written orders
• Ensure export licenses are in place.
• Link quotations to orders
• Input correct shipping conditions taking into account relevant regulations.
• Ensure temperature-controlled products are treated in the correct way.
• Ensure all chemicals have at least 12 months expiry prior to shipment.
• Raise pro forma invoices.
• Ensure internal account managers are informed of any credit blocks or price discrepancies on orders
• To be responsible for the efficient releasing of all Export consignments across the various modes of dispatch by air and sea
• Respond to customer requests for product availability, expected delivery dates, status updates of orders, license import documentation through to letters of credit.
• Regularly liaise with internal account managers making them aware of any customer issues.
• Liaise with the outsourced freight organization to ensure that deliveries are released in a timely manner.

Skills, knowledge & experience:

• Highly motivated individual with outstanding customer focus.
• Good organizational and administrative skills.
• Computer literate, Word, Excel. Knowledge of SAP an advantage.
• Excellent communication skills both verbal and written.
• Ability to work as part of a team, in a busy department.
• Previous experience in Exports & Export knowledge is mandatory.
• The ability to work to deadlines under pressure whist maintaining a flexible approach.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑by‑case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role.

Your privacy is important to us.