Associate - Admin

Keka Technologies Private Limited; New Delhi; On-site; INR 300,000 - 540,000; Full time

Job summary

Nutrabay in Delhi NCR seeks an organised Administrator for office and warehouse operations across multiple locations. You will oversee facilities, coordinate with vendors, manage inventory and assist employees with administrative queries and travel arrangements.

The role requires 1–2 years in administration or office operations, a bachelor's degree, and willingness to travel between offices and warehouses. Friendly pace with growth opportunities and a supportive team.

Qualifications

• Facility & Asset Coordination
• Inventory & Stationery Management
• Invoice Verification & Documentation
• Travel & Logistics Coordination
• Employee Support & Query Resolution

Responsibilities

• Manage day-to-day administrative activities for multiple locations in Delhi and Gurgaon.
• Ensure smooth functioning of office facilities and maintain a clean, safe workplace.
• Coordinate with housekeeping staff to maintain premises.
• Monitor housekeeping supplies and consumables inventory.

Skills

Admin Coordination

Travel & Logistics

Vendor Coordination

Employee Support

MS Excel

MS Word

Education

Bachelor's degree

Tools

MS Excel

MS Word

Job description

• A proactive, detail-oriented approach with strong ownership and follow-up mindset
• Excellent multitasking and organizational skills to manage administrative work across multiple locations
• Proven vendor management and coordination experience, including invoice verification and documentation
• The ability to travel between offices, warehouses, and vendor locations, with your own two-wheeler/vehicle
• Good working knowledge of MS Excel and MS Word, with comfort picking up new tools and systems quickly
• An empathetic, service-oriented approach towards supporting employees and resolving their queries

You should not apply if you:

• Prefer a desk-only role with no travel between office and warehouse locations
• Are uncomfortable coordinating daily with multiple vendors, teams, and service providers
• Need constant supervision to manage recurring administrative, facility, or logistics tasks
• Do not have access to a two-wheeler/vehicle for local official travel

Skills Required:

Administrative & Coordination Skills

• Facility & Asset Coordination
• Inventory & Stationery Management
• Invoice Verification & Documentation
• Travel & Logistics Coordination
• Employee Support & Query Resolution

Core Competencies

• Multitasking & Organizational Skills
• Follow-up and Ownership Mindset
• Active Listening & Problem-Solving
• High Attention to Detail and Accuracy
• MS Excel and MS Word Proficiency
• Cross-Functional Team Coordination

What will you do?

Office/Warehouse Administration

• Manage day-to-day administrative activities for the Delhi (Okhla – Head Office), Gurgaon Office, Delhi Warehouse, Faridabad Warehouse, and any future office or warehouse locations
• Ensure smooth functioning of office facilities and maintain a clean, safe, and organized workplace
• Coordinate with housekeeping staff/office boys to ensure timely cleaning and maintenance of office premises
• Monitor and maintain office housekeeping supplies and consumable inventory

Stationery & Office/Warehouse Consumables Management

• Maintain adequate stock of office/warehouse stationery and ensure timely procurement
• Manage pantry consumables such as tea, coffee, sugar, disposable items, etc.
• Track inventory consumption and prevent shortages

Asset & Facility Management

• Coordinate repair and maintenance of office/warehouse assets and infrastructure, including air conditioners, gates and locks, electrical switches and fittings, water taps and plumbing, furniture and fixtures, and joining kits/office setup requirements
• Coordinate with vendors for preventive and corrective maintenance
• Ensure timely closure of maintenance requests
• Verify vendor invoices against approved Purchase Orders/Stock received
• Coordinate with the Finance team for invoice processing and payment follow-ups
• Maintain records of invoices, quotations, and vendor documentation
• Build and maintain healthy relationships with vendors

IT Coordination

• Coordinate with the IT team for collection and dispatch of IT assets from one office to another via porter
• Connect with IT-Admin for internet connectivity issues and timely resolution

Logistics & Dispatch

• Coordinate dispatch of office materials and assets between offices and warehouses using logistics partners (e.g., Porter)
• Ensure timely delivery of dispatched items and track shipments until successful delivery

Employee Support

• Compile and share employee expense reimbursement data with the Finance team for processing
• Assist employees with administrative support and resolve routine queries promptly
• Coordinate travel arrangements including flight bookings, train ticket bookings, and hotel accommodation as required for employees or business travel

Employee Engagement Support

• Arrange cakes for monthly birthday celebrations
• Coordinate snacks, refreshments, and other eatables for employee engagement activities and office events
• Support the planning and execution of internal employee engagement initiatives

Coordination & Compliance

• Coordinate effectively with HR, Finance, IT, Procurement, and other internal departments
• Ensure timely follow-up on assigned tasks until closure
• Maintain accurate administrative records, reports, and documentation
• Suggest improvements to administrative processes for better efficiency

Work Experience:

1–2 years of experience in Administration, Facilities Management, or Office Operations

Education:

Graduate (Bachelor's Degree in any discipline)

Preferred Industry:

Nutraceuticals, E-commerce, Product-based Companies

• Facility Management
• Office Administration
• Inventory & Stationery Management
• Asset Maintenance Coordination
• Travel & Logistics Coordination
• Employee Support
• Employee Engagement
• Cross-Functional Coordination

Employment Type:

Full-Time

Reporting To:

HR & Administration Manager

Location:

Delhi (Okhla – Head Office), with coordination across Gurgaon Office, Delhi Warehouse, and Faridabad Warehouse

• Friendly atmosphere
• High learning & personal growth opportunity
• Flexible Timings
• Diverse work environment

We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life's best work. As a part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence and be a part of an innovative marketing-and-tech startup that's revolutionising the health industry.

Working with Nutrabay can be fun, and a place of a unique growth opportunity. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will be feeling appreciated and valued for the work you delivered. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues.

Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers uptill now, and our family is constantly growing.

We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product.

Funding:

We raised $5 million in a Series A funding.

Required Skills

Communication Logical reasoning Inventory audit Wellbeing Excel Intrapreneurship Empathy Integrity Problem Solving google sheets