Associate – Admin

Pahlé India Foundation (PIF); Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Pahlé India Foundation (PIF) is a leading public policy think-and-action tank based in Delhi, focused on inclusive development. The Associate - Admin will handle day-to-day administrative tasks, travel coordination, attendance, procurement, asset/IT support, and vendor liaison, requiring strong organisational skills and reliability.

The role involves coordinating with internal teams, vendors, service providers and media/design partners to ensure smooth operations and timely execution of tasks in

Qualifications

• Formal education in business/administration or related field preferred.
• Proficiency in MS Office and Google Workspace required.
• Experience coordinating travel, procurement and office operations desirable.

Responsibilities

• Support day-to-day administrative and office operations.
• Coordinate travel and accommodation arrangements.
• Manage attendance and procurement processes.
• Provide asset and IT support and coordinate with vendors.

Skills

Office administration

Vendor coordination

Travel coordination

Asset management

Interpersonal communication

Education

Bachelor's degree in Business Administration/Commerce/Management

Diploma/Certification in Office Administration or Facility Management

Tools

Microsoft Office

Google Workspace

HRMS/Keka

Job description

Pahlé India Foundation (PIF) is a leading public policy think-and-action tank that works at the intersection of research, policy implementation, and partnerships to drive India's inclusive development agenda. PIF collaborates with government, industry, philanthropy, and knowledge partners to design evidence-based solutions that foster a Viksit Bharat.

Role Summary

The Associate - Admin will support the day-to-day administrative and office operations of the organisation, including travel and accommodation coordination, attendance management, procurement, asset and IT support, and vendor coordination. The role requires strong organisational skills, reliability and the ability to coordinate smoothly with internal teams, vendors, service providers and media/design partners.

Educational Qualification

• Bachelor's degree in Business Administration, Commerce, Management or a related field (preferred).
• Diploma/Certification in Office Administration or Facility Management would be an added advantage.

Experience

• 2-5 years of experience in office administration, operations or administrative coordination.
• Experience in a corporate office, consulting firm, NGO, think tank or research institution preferred.
• Experience in coordinating travel, procurement and office operations.

Technical Skills

• Good working knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with Google Workspace.
• Experience with HRMS/attendance systems (e.g., Keka) is desirable.
• Ability to coordinate with travel agencies, vendors and service providers.
• Basic understanding of IT asset management and office infrastructure.

Other Attributes

• Strong organisational and multitasking skills, with attention to detail.
• Reliable and proactive in following up with vendors and service providers.
• Good interpersonal and communication skills.
• Ability to work under pressure and manage time-sensitive coordination, such as travel and meetings.