Assistant - Programme Implementation (Documentation)

Bal Raksha Bharat; Sanand; On-site; INR 300,000 - 600,000; Full time

Benefits offered by this job

Field exposure

Donor reporting training

Job summary

Bal Raksha Bharat is seeking a Field Documentation Specialist to manage project documentation, reports, and MIS for the 21st century skills initiative in Gujarat. The role involves supporting teachers, students, and school stakeholders through capacity-building activities and data management.

You will work under the guidance of the Assistant Manager-PIU, coordinating with field teams to ensure timely, quality field reports and documentation across cluster-level activities.

Qualifications

• Experience in field documentation and reporting to support project deliverables.
• Strong written and verbal communication and stakeholder engagement.
• Ability to facilitate capacity-building activities and feedback loops.

Responsibilities

• Document project activities and prepare meeting minutes and reports for teachers, students, and stakeholders.
• Maintain MIS data, records, and school relationships to support donor reporting.
• Coordinate field visits, assessments (baseline/endline), and training support with project teams.

Skills

Documentation

Reporting

Capacity building

Training

Tools

MS Office

Job description

PROJECT BRIEF

BRB, in partnership with Bosch India Foundation run the Program Excellence in Education and Learning (EXCEL) in Sanand Block, Ahmedabad. This project is aiming to execute concept of 21st century skills in current education practices as emphasis by National Education Policy. This National Education policy emphasizes The 4Cs -communication, collaboration, critical thinking, and creativity-which are to be taught within the context of core subject areas, social and cross-cultural skills, proficiency in languages other than English, and an understanding of the economic and political forces that affect societies

Role Purpose:

• The role is to work with Schools and Children under the guidance of an Assistant Manager and thematic leads at National / State level teams to take forward a project that is focused on 21st-century skills in schools through facilitating capacity-building programmes for the school functionaries, undertaking baseline and end lines, working with teachers and students to inculcate the skills imparted through the given by emphasizing activity-based and experiential learning for skill development. The role involves providing continuous mentoring to the teachers and students to proactive the skills that were provided through training programmes inbuilt into the project design. Overall responsibility of undertaking all the field-level activities with the support of the Assistant Manager at the school level.
• The Facilitators role is field operations to implement the project and its activities as per the project design. Continuous interaction with teachers who have trained under the project to take forward the skills to the field for practice and to create 21st-century model schools by demonstrating activity-based teaching, experiential learning, and creating no and low-cost teaching material to teach the skills to the students by ensuring student participation in classroom process.
• Facilitating activities, and building a strong relationship with schools, teachers, students, and other project stakeholders for an effective implementation of the project to fulfill the overall project objectives as per the project design.

SCOPE OF ROLE

• Scope: To work on Building perspectives on the 21st Century Skills project for the Gujarat
• Reports to: Assistant Manager-PIU
• Staff reporting to this post: No
• Budget Responsibilities: No
• Role Dimensions: 100%

Context:

Development "Student learning" is the core purpose of a schools existence, with classrooms being the primary focus where most learning occurs. Its crucial to transform our classrooms into nurturing spaces that foster comprehensive student development. Despite the progressive changes proposed by NCF 2005 and RTE 2009 to create vibrant, hands-on, and experiential learning environments, there is still a lack of solid evidence that these changes have been fully implemented as intended. There is an inter connectedness with respect to 21st century skills and the age levels of students. Building 21st century skills can be started from the early age itself that is at the age of 3. In fact, Teachers play a pivotal role in this process, as they are the primary facilitators of the learning environment. Creating an atmosphere that fosters the acquisition of these skills depends heavily on their ability to implement innovative teaching methods. Therefore, solutions aimed at developing 21st-century skills in students must centre around empowering teachers with the necessary tools, training, and support. By focusing on teachers as key changemakers, we can ensure that classrooms become dynamic spaces where students can thrive and develop the competencies needed for their future success under lenses of NEP 2020. The NEP 2020 is aimed to equip students with the skills needed for success in the 21st century with a special focus on Critical Thinking, Creativity Innovation, Collaboration, Communication which lays the groundwork for a holistic and multidisciplinary education system. The term 21st century skills refer to a broad set of knowledge, skills, work habits, and character traits that are believed- by educators, school reformers, teachers and education functionaries and to face the challenges of the 21st century world that is globally-active, digitally transforming, collaboratively moving forward, creatively progressing, seeking competent human-resource and quick in adaptability.

• The title of the project is: Building perspectives on 21st Century skills supported by Bridge Foundation of BOSCH Limited

GOAL:

• TO EMPOWER EDUCATORS BY ENHANCING THEIR UNDERSTANDING OF EXPERIENTIAL TEACHING AND LEARNING METHODS, AND EQUIPPING THEM WITH ESSENTIAL 21ST-CENTURY SKILLS TO EFFECTIVELY PROMOTE STUDENT DEVELOPMENT AND SUCCESS

KEY AREAS OF ACCOUNTABILITY

• Project Documentation is the field cum documentation focal at project geography for the successful implementation of the project. He / She is responsible for preparing meeting minutes reporting of meetings/training with different Teachers, students, School management, district, block, and cluster resource persons based on the needs of the project.
• Project documentation will create a healthy and supportive environment in offices, and schools in which all activities can be delivered by supporting and coordinating with local communities and appropriate stakeholders to meet the project objectives with quality with timely deliverables support to project facilitators for coordinating meetings training.
• The project documentation will also take the responsibility the execution of experiential teaching learning practice by the teachers in classroom session including suggestive improvement in learning skills, support to teachers and facilitate in academic classes conducted in the school with trained teachers, literacy skills and life skills including supporting children in academic activities, maintaining documentation, and managing school relationship, data and records in one third of total schools.

STRATEGY

• Support the Assistant Manager - Be the focal person to prepare documents for implementing project each activity at the area-wise/Cluster level as per the project design and time frame.
• Contribute his/her actions for strengthening of a project strategy to fulfill the overall project objective and its quality parameters through project activity documentation.
• Monitor the progress of project objectives and help in capturing the information/data for feeding the MIS report documentation of project.
• Support to facilitate the Trainings to Project Facilitator and build capacities of teachers and other officials at various levels and prepared report of training.
• Project documentation role to involve in all assessment including pre, post-test Baseline and end line studies prepare related documents with the support of Assistant Manager.
• Documents the capacity building programs of key stakeholders as per the project requirements.
• Undertake regular schools visits with Project Facilitator for facilitate meetings its document with project stakeholders and to undertake activities with quality as per the specifications given the project design.
• Maintain records, MIS and field documents to support the monthly and quarterly reports.
• Support the Assistant Manager and other team members at SPO for timely and quality project/donor reporting as per the time line.
• Documentation of best practices, case studies for sharing with donor and to publish in internal journals.
• Abide the local office administrative procedures including the terms of timings, code of conduct, child safe guarding policy as per the BRB s staff charter.
• Preparation and sharing of Monthly and Quarterly field reports to State Office with accurate information for support MIS at state level.
• Adhering to all financial norms and procedures of Bal Raksha Bharat.
• Undertake appropriate additional responsibilities as assigned by the line manager.

PROCESS

• Be the focal person at the field for documentation of the project day-to-day activities as per the project strategic design with the support of field teams.
• Be the focal for documents the awareness building, establishment of linkages and building capacities at schools and cluster level activities.
• Play a support role