Assistant Manager - Projects

Medhavi Skills University; Bidhannagar; On-site; INR 1,800,000 - 3,000,000; Full time

Benefits offered by this job

Competitive compensation with perf.‑LP

Leadership role in a rapidly growing,国

Measurable impact on employability and

Job summary

Medhavi Skills University seeks a strategic PMO leader to manage the Strategic Projects Office, translating leadership priorities into structured, measurable initiatives across academics, industry partnerships, accreditation and digital transformation.

The role requires strong governance, stakeholder management and executive reporting to improve efficiency, accountability and execution excellence. 4–6 years in PMO or programme management is preferred.

Qualifications

• MBA or equivalent qualification in Management, Operations, PMO or related fields preferred.
• 4–6 years of strategic PMO, programme management, business operations or consulting experience.
• Experience leading cross-functional projects with multiple stakeholders and deliverables.
• Strong understanding of project planning, risk management and governance frameworks.
• Proficiency with MS Project, Jira, Asana, Smartsheet or equivalent platforms.
• Advanced MS Excel/Google Sheets for project tracking, reporting and data analysis.
• Strong PowerPoint skills for management presentations and executive reports.
• PMP or PRINCE2 certification is an added advantage.
• Exposure to higher education institutions, accreditation, regulatory compliance, institutional rankings, or consulting-led PMO environments preferred.
• Excellent stakeholder management and the ability to influence cross-functional teams without direct reporting authority.

Responsibilities

• Establish and maintain a centralised portfolio of strategic projects aligned with the University's priorities.
• Develop project charters, scope documents, implementation plans, milestones, deliverables, RACI matrices and risk registers.
• Ensure clear ownership, timelines and measurable outcomes for every project.
• Maintain a consolidated project tracker to monitor progress, dependencies, resource requirements and completion status.
• Collaborate with functional heads to translate objectives into actionable project plans.
• Define timelines, milestones, deliverables and KPIs in consultation with stakeholders.
• Coordinate cross-functional teams for execution across academics, administration, industry partnerships, quality assurance and technology.
• Monitor progress and ensure timely delivery within scope and timelines.
• Conduct periodic project review meetings and address delays, bottlenecks and risks with clear recommendations.
• Maintain documentation and governance formats; drive standardised reporting and dashboards for leadership.
• Support prioritisation of strategic initiatives through project performance analysis and execution insights.
• Ensure formal closure of completed projects with outcome assessments and closure reports.

Skills

PMO leadership

Stakeholder management

Project planning

Cross-functional collaboration

Governance

MS Project/Jira/Asana/Smartsheet

MS Excel

PowerPoint

Influence without authority

Education

MBA or equivalent qualification

Graduate in any discipline

Tools

MS Project

Jira

Asana

Smartsheet

MS Excel

Job description

Medhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its "Industry as Campus" model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.

Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a strong outcome-driven approach, the Group has trained over 6 lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India. Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of "Industry as Campus". It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls,ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.

We are looking for a strategic and execution-oriented professional to lead the University's Strategic Project Management Office (PMO) under the Governance, Quality & Compliance function. The role will be responsible for translating leadership priorities into structured, measurable and time-bound projects across academics, industry partnerships, accreditation, institutional rankings, regulatory compliance and digital transformation.The incumbent will work closely with functional heads and senior leadership to plan, monitor and drive cross-functional initiatives, ensure timely execution, manage interdepartmental dependencies and proactively address implementation bottlenecks. The role requires strong project governance ,stakeholder management and executive reporting capabilities, with a focus on improving institutional efficiency, accountability and execution excellence.

Key Responsibilities:

• Establish and maintain a centralised portfolio of strategic projects and institutional initiativesaligned with the University's organisational priorities.
• Develop project charters, scope documents, implementation plans, milestones, deliverables,RACI matrices and risk registers.
• Ensure clear ownership, accountability, timelines and measurable outcomes for every project.
• Maintain a consolidated project tracker to monitor progress, dependencies, resource requirements and completion status.

2. Project Planning & Execution

• Collaborate with functional heads and department leads to translate strategic objectives into actionable project plans.
• Define project timelines, key milestones, deliverables and performance indicators in consultation with relevant stakeholders.
• Coordinate cross-functional teams to ensure smooth execution of projects across academics, administration, industry partnerships, quality assurance and technology.
• Monitor project progress against approved plans and ensure timely delivery within defined scope and timelines.
• Conduct periodic project review meetings with functional stakeholders to assess progress against agreed milestones.
• Identify implementation gaps, delays, resource constraints, interdepartmental dependencies and potential risks.
• Develop mitigation plans and elevate critical bottlenecks, pending decisions and deviations to senior leadership with clear recommendations.
• Maintain a structured mechanism for tracking action points, responsibilities and closure timelines.
• Drive accountability among stakeholders to ensure timely resolution of project-related issues.
• Prepare and present monthly strategic project portfolio reports and management dashboards forsenior leadership.
• Provide visibility into project health, milestone achievements, delays, risks, dependencies and overall execution status.
• Develop standardised project reporting formats, review mechanisms and governance frameworks.
• Support leadership in prioritising strategic initiatives through project performance analysis and execution insights.
• Maintain appropriate documentation and audit trails for all strategic projects.

5. Process Excellence & Turnaround Time (TAT) Management

• Identify opportunities to improve institutional processes and operational efficiency across academic and administrative functions.
• Define, implement and monitor turnaround-time (TAT) standards for critical academic,regulatory and industry partner processes.
• Work with functional teams to identify process bottlenecks and implement corrective and preventive measures.
• Drive process standardisation, accountability and continuous improvement across departments.
• Ensure formal closure of completed projects through outcome assessments, closure reports and supporting documentation.
• Evaluate project outcomes against initial objectives, timelines and defined success parameters.
• Document key learnings, challenges and best practices for future project implementation.
• Maintain a repository of project documentation, approvals, deliverables and evidence for governance and institutional reference.

Preferred Skills & Qualifications

• Graduate in any discipline; MBA or equivalent qualification in Management, Operations, Project Management or related fields will be preferred.
• 4-6 years of relevant experience in strategic project management, PMO, programme management, business operations or consulting.
• Experience in managing cross-functional projects involving multiple stakeholders, departments and deliverables.
• Strong understanding of project planning, execution, monitoring, risk management and governance frameworks.
• Proficiency in project management tools such as MS Project, Jira, Asana, Smartsheet or equivalent platforms.
• Advanced knowledge of MS Excel / Google Sheets for project tracking, reporting and data analysis.
• Strong PowerPoint skills for preparing management presentations, project review decks and executive reports.
• PMP or PRINCE2 certification will be an added advantage.
• Exposure to higher education institutions, accreditation, regulatory compliance, institutional rankings or consulting-led PMO environments will be preferred.
• Excellent stakeholder management, communication, coordination and problem-solving abilities.
• Ability to influence cross-functional teams without direct reporting authority.
• Strong ownership, structured thinking and the ability to manage multiple priorities under tight deadlines.
• Confidence in interacting with senior leadership and presenting project updates, risks and recommendations.

What We Offer

• Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
• Competitive compensation with performance-linked incentives.
• Leadership role in a rapidly growing national skills and university platform.
• The opportunity to create a measurable impact on employability and workforce transformation at scale.

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.