Workplace Project Coordinator

Jones Lang LaSalle Incorporated; Chennai District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) invites applications for a Workplace Project Coordinator role in Chennai, Tamil Nadu. The selected candidate will act as a channel between PMC Team and Client, supervise project work end-to-end, handle procurement, and maintain documentation for records and reference.

The role emphasizes service quality, safety, and on-time completion while managing budgets. Candidate should bring strong leadership, client relationship skills, and a track record in

Qualifications

• Experience in facilities management, building, business or related field.
• Strong interpersonal, leadership and customer service skills.
• Knowledge of Occupational Safety requirements and budget/financial awareness.

Responsibilities

• Coordinate with PMC Team & Client to ensure project delivery.
• Maintain cordial relationships with PMC and sub-vendor teams.
• Ensure on-site client expectations are exceeded and procurement is effective.
• Manage contracts, vendors and safety practices throughout projects.
• Monitor budgets, cost control and financial processes for the project.
• Provide 24/7 emergency support and ensure incident reporting procedures.

Skills

Leadership

Client/Stakeholder Management

Vendor Management

Budget management

Financial analysis

Health & Safety Management

Communication skills

Team player

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Project Coordinator Corporate Solutions About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients. If you’re looking to step up your career, JLL is the perfect professional home.

Role Summary:

We currently have an exciting opportunity for a Workplace Project Coordinator in Reading. The Coordinator will act as a channel between PMC Team & Client. Have to ensure assigned project work / retrofit / jazzups are monitored, supervised end to end from the allocation till handover after completion. And post completion, snags to be taken and ensure completion have to ensure all communications are documented through mails for records and reference. The role will have responsibility to ensure service quality, stock management, and timely completion, get required approvals, safe working practices, purchasing of material, equipment & supplies and site budgets accuracy. Customer Service is a key part of this role to ensure our business’ customers receive outstanding support and all their needs are met.

What the job involves:

• Leadership
• Coordinate with PMC Team & Client
• Maintain cordial relationship with PMC and sub vendors team
• Ensure high staff morale, trust and work ethics
• Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
• Ensure no deviation as per design and client expectation
• Client/Stakeholder Management
• Proactively monitor PMC Vendors to ensure that on site client’s expectations are exceeded
• Build and develop exceptional client / PMC team relationships across multiple levels of the organization
• On-site key point of contact for PMC Team and Clients
• Procurement & Vendor Management
• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practice
• Contracts Management
• Plan and manage all contracts to ensure that they are professionally delivered at the right costs
• Ensure procured materials are safe
• Ensure flow of work is continually assessed to deliver best value to the client
• Finance Management / Cost Control / Profitability
• Ensure financial processes are followed at all times
• Health & Safety Management
• Ensure the provision of a safe project environment
• Ensure compliance with statutory regulations on fire, health and safety standards
• Project Operations Management
• Recommend continuous quality improvement practices and implement Industry Best Practice operations
• Implement building procedures and performance measures and ensure they are maintained at all times
• Ensure all Critical Environment (CEM) requirements are met
• Review existing operations regularly to reduce costs and improve operational standards
• 24/7 emergency call support and site attendance is required
• Risk Management
• Ensure a property risk management program including audits is implemented and maintained
• Ensure disaster recovering and business continuity plans are implemented and maintained
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct
• Achieve Key Performance Indicators and Service Level Agreement

Sounds like you? To apply you must be able to demonstrate the following skills and experience:

• Ideal Experience Passion for quality – has an eye for detail to make sure the best delivery of services
• Experience in facilities management, building, business or other related field. Should possess fantastic interpersonal skills and be a strong leader. Staying calm under pressure and having wonderful customer service skills. Knowledge of Occupational Safety requirements Strong PC literacy and proven ability to manage daily activities using various systems
• Demonstrated experience with continuous improvement initiatives (highly desirable)
• Knowledge of vendor management for specialized services
• Proven capacity to understand and interpret commercial contracts
• Budget management and financial analysis skills

Other Personal Characteristics

• Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener
• Self-motivated; confident & energetic
• Ability to effectively deal with stressful situations
• Flexible – able to adapt to rapidly changing situations
• Strongly goal-oriented – able to focus on meeting all performance targets
• Is a team player – able to cooperate and work well with others to meet targets
• Proven ability to initiate and follow through with improvement initiatives
• Exhibits honesty & trustworthiness
• Open to new ideas & willing to challenge status quo

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you ...

Location: On-site –Chennai, TN

Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.