Assistant Manager - Planning & Documentation

Keka Inc.; Bengaluru; In loco; INR 900.000 - 1.500.000; Tempo pieno

Descrizione del lavoro

Keka Inc. Bengaluru seeks a skilled Project Scheduler to support delivery by preparing detailed schedules, tracking progress, maintaining documentation, and generating reports for stakeholders.

The role requires 7–8 years of experience in construction/PMC, proficiency in Primavera P6/MS Project, advanced Excel, and strong communication to coordinate with engineering, procurement, and construction teams. This position offers a collaborative environment and exposure to large-scale commercial

Competenze

• Bachelor's degree in a relevant engineering or construction field with PM knowledge.
• Proven experience in project controls, scheduling, and documentation management.
• Knowledge of construction methodologies and PM processes.

Mansioni

• Prepare detailed project schedules using Primavera P6/MS Project.
• Monitor progress, baselines, and critical path, flag delays.
• Maintain document control, RFIs, submittals, changes, and close-out docs.
• Generate daily/weekly/monthly progress reports and dashboards.
• Coordinate with clients, consultants, contractors, and vendors.

Conoscenze

Microsoft Project

Advanced MS Excel

Power BI

Document Management Systems

Analytical & reporting skills

Communication & coordination

EHS & quality documentation

Baseline Project Schedule

Progress Reports

Resource Histograms

Delay Analysis Reports

Document Register

Project Close-out Documentation

Formazione

Bachelor's Degree in Civil, Mechanical, Electrical Engineering or Construction Management

Strumenti

Primavera P6

MS Project

Descrizione del lavoro

7-8 yrs

Full-Time

Location

Project Site / Corporate Office

Purpose of Role

To support project delivery by preparing and monitoring project schedules, tracking progress, maintaining project documentation, generating reports, and ensuring timely communication of project status to internal and external stakeholders.

Key Responsibilities

Planning & Scheduling

• Prepare detailed project schedules using Primavera P6/MS Project.
• Develop baseline programs, look-ahead schedules, and recovery plans.
• Monitor project progress against approved baselines.
• Track critical path activities and identify potential delays.
• Conduct weekly and monthly schedule reviews with project teams.
• Prepare manpower, equipment, and resource loading plans.

Project Monitoring & Control

• Track project milestones and deliverables.
• Monitor productivity and progress at site.
• Highlight risks, constraints, and mitigation measures.
• Coordinate with Engineering, Procurement, and Construction teams for schedule updates.
• Support project close-out activities and final documentation.

Documentation Management

• Maintain document control systems and registers.
• Track RFIs, submittals, approvals, drawings, and change orders.
• Ensure all project documents are updated and archived properly.
• Maintain correspondence records, MOMs, and project reports.
• Support audits and compliance requirements.

Reporting

• Prepare daily, weekly, and monthly progress reports.
• Generate dashboards and MIS reports for management and clients.
• Prepare delay analysis and recovery reports.
• Maintain progress photographs and status trackers.

Stakeholder Coordination

• Coordinate with clients, consultants, contractors, and vendors.
• Follow up on pending approvals and submissions.
• Support project management team during meetings and presentations.
• Ensure timely communication of project updates and constraints.

Qualifications

• Bachelor's Degree in Civil, Mechanical, Electrical Engineering or Construction Management.
• Knowledge of project management processes and construction methodologies.

Experience

• 5 to 8 years of experience in construction, fit-out, PMC, or project management projects.
• Experience in scheduling, project controls, and documentation management.
• Knowledge of commercial office fit-outs, industrial, or real estate projects preferred.

Skills Required

• Microsoft Project
• Advanced MS Excel
• Power BI (preferred)
• Document Management Systems
• Strong analytical and reporting skills
• Excellent communication and coordination skills
• Knowledge of EHS and quality documentation processes
• Baseline Project Schedule
• Weekly & Monthly Progress Reports
• Resource Histograms
• Delay Analysis Reports
• Document Register
• Project Close-out Documentation

KPIs

• Schedule adherence and milestone achievement.
• Timely submission of project reports.
• Accuracy of progress tracking and forecasting.
• Closure of documentation pending items.
• Client satisfaction regarding reporting and project controls.

Preferred for Fit-Out/PMC Projects: Experience in commercial interiors, stakeholder management, contractor coordination, vendor tracking, and client reporting.