Assistant Manager - Facilities

Cushman & Wakefield; Mumbai; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Cushman & Wakefield in Mumbai seeks an Assistant Manager - Facilities to oversee day-to-day site operations, coordinate with Sodexo and external vendors, and ensure cleanliness, safety, and regulatory compliance. You will manage attendance, OT, PR/PO processes, and support governance reporting.

The role requires hands-on facility supervision, strong communication with the client, and proactive problem solving to maintain service quality and operational efficiency in a busy corporate environment.

Qualifications

• Daily rounds of floors and utility areas with HK supervisor and Handyman
• Check soft services checklist
• Handle mail room services and issues
• Prepare Weekly report, MMR and QBR
• Cross-check vendors' tax invoices and share with client for approval
• Cross-check stationery vendor invoices and share with client for approval
• Prepare attendance of staff and upload on portal
• Prepare OT sheet and share with client for approval
• Prepare PI and share with client for discussion and approval
• Create PR/PO for HK materials and consumables
• Coordinate and schedule projects with Facility Manager
• Direct all facility personnel to assist in day-to-day operations and project completion
• Daily inspection of premises for cleanliness and hygiene and take corrective actions
• Responsible for site compliance and PPMs as per client and Sodexo frequency
• On-time submission of monthly requisition of cleaning/disposable materials, uniform, stationery and cash
• Responsible for training and replacement of staff
• Establish and maintain cordial relationship with the Client
• Maintain a safe environment for all facility personnel, employees, visitors and staff
• Responsible for monthly governance reporting and safety audits

Responsibilities

• Taking rounds of floor and utility areas with supervisor
• Check mail room services and resolve issues
• Prepare weekly reports, MMR and QBR for client review
• Verify vendor invoices and obtain client approvals
• Coordinate OT, attendance, and PI with client
• Arrange PR/PO for materials and consumables monthly
• Manage board and VIP visit logistics
• Oversee site safety, cleanliness and hygiene standards
• Ensure compliance and preventive maintenance schedules
• Liaise between client representatives and Sodexo team
• Coordinate projects with Facility Manager and external contractors
• Provide training and replacement planning for staff
• Prepare cost provisions and monthly governance documents
• Attend Sodexo training sessions and ensure smooth operations
• Handle all requisitions and inventory on prescribed formats
• Maintain cordial client relationship and ensure accountability

Job description

Job Title

Assistant Manager - Facilities

Job Description Summary

Job Description

• Taking rounds of floor, utility areas with HK supervisor and Handyman on daily basis.
• Check the checklist of soft services
• Check the mail room services and handle any kind of issues which is face by mail boy
• PR request sent to BASF team
• Taking follow up with BASF team for PO
• Preparing of Weekly report, MMR and QBR
• Cross checking of vendors tax invoices and share with client for approval and processing
• Cross checking of stationery vendor invoices and share with client for approval and processing.
• Taking follow-up with vendors for pending work.
• Preparing of attendance of staff and upload on portal
• preparing OT sheet and sharing with client for approval every month
• Preparing PI and sharing with client for discussion and approval every month.
• Creating PR/PO for HK material and consumables of every month in the mobilize.
• Making arrangement of any kind of VVIP visit
• Making arrangement of board of directors meeting.
• Vendors' entry permission sends to IC team.
• Making GRN of Sodexo vendors invoices
• Preparing of cost provision and revenue sales of every month
• Attending training scheduled by Sodexo team
• Act as liaison between the Client’s representative and Sodexo
• Coordinate and schedule projects with the Facility Manager
• Work with outside vendors and contractors, as required
• Direct all facility personnel to assist in day-to-day operations and project completion
• Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required
• Responsible for site compliance and PPMs as per clients and Sodexo set frequency
• On-time submission of monthly requisition of cleaning/disposable materials, uniform, stationery and cash. These requisitions should be done on prescribed formats.
• Responsible for training and replacement of the staff
• Apply and follow the contractual obligations, policies and procedures for both client & Sodexo
• Establish and maintain cordial relationship with the Client.
• Maintain a safe environment for all facility, employees, visitors and staff
• Responsible for monthly governance reporting's, safety audit, site health status, etc.
• Coordinate with canteen vendor for special lunch & Hi Tea as per requirement.
• Responsible to resolve FTC staff queries.

I stay positive and quickly adapt when faced with challenges

committed to enhance customer satisfaction by understanding their needs and providing effective, customer - focused solutions.

i take initiative in identifying and securing resources, ensuring optimal utilization to meet targets

I confidently handle difficult conversations to drive progress and clarity in the team.

Delivering timely decisions that keep the team and organization moving forward

I approach new challenges with curiosity and adaptability, using both successes and failures to refine my approach and improve outcomes.

Focuses on streamlining work processes and implementing improvements for better outcomes.

Encourages teamwork and contributes positively by aligning efforts with team goals.

I focus on delivering clear, audience-specific communications that support teamwork and ensure everyone is aligned toward shared goals.

I ensure both myself and my team stay accountable to our goals, encouraging transparency and consistent follow-through on commitments.

INCO: “Cushman & Wakefield”