Assistant Manager - Admin

Maruti Suzuki India Limited, Hansalpur; Mahesana; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Maruti Suzuki India Limited, Hansalpur in Gujarat seeks a seasoned Admin Store & Uniform Manager to oversee procurement, inventory, and uniform issuance. The role requires strong vendor management, data analytics, and cost-control skills to ensure seamless operations and service delivery.

The incumbent will drive process improvements, manage budgets, and coordinate with HR, Finance, Purchase, Security, Administration, and Operations to meet organizational needs.

Qualifications

• Admin store and uniform management experience.
• Vendor and contract management experience.
• Data analysis, MIS and reporting skills.
• Operational planning and coordination abilities.

Responsibilities

• Oversee procurement, inventory management, storage, distribution, and issuance of employee uniforms.
• Ensure adequate inventory levels and timely uniform availability for new and existing employees.
• Monitor stock accuracy, quality standards, and vendor performance.
• Drive process improvements to enhance efficiency and service levels.
• Lead admin vendor management activities, including RFQ preparation, vendor evaluation, negotiations, and contract administration.
• Monitor vendor performance against SLAs and KPIs.
• Conduct regular performance reviews and implement corrective action plans to improve service quality and operational efficiency.
• Prepare and manage annual budgets for transportation and uniform operations.
• Monitor operational expenses and drive cost optimization initiatives without compromising service quality.
• Review and verify vendor invoices, provisions, and supporting documents for accurate payment processing.
• Ensure effective financial control and budget adherence across all operational activities.
• Develop and maintain MIS reports, dashboards, and operational metrics.
• Conduct audits and identify improvement opportunities to enhance operational effectiveness and employee satisfaction.
• Drive continuous improvement initiatives through data-driven decision-making.
• Collaborate closely with HR, Finance, Purchase, Security, Administration, and Operations teams.
• Provide regular updates and management reports to leadership.
• Support organizational requirements through effective cross-functional coordination and communication.

Skills

Admin store management

Vendor & contract management

Data analysis

MIS & reporting

Operational planning

Job description

Role & responsibilities

Admin Store and Uniform Management

• Oversee procurement, inventory management, storage, distribution, and issuance of employee uniforms.
• Ensure adequate inventory levels and timely uniform availability for new and existing employees.
• Monitor stock accuracy, quality standards, and vendor performance.
• Drive process improvements to enhance efficiency and service levels.

Vendor & Contract Management

• Lead uniform and other admin vendor management activities, including RFQ preparation, vendor evaluation, negotiations, and contract administration.
• Monitor vendor performance against defined SLAs and KPIs.
• Conduct regular performance reviews and implement corrective action plans to improve service quality and operational efficiency.

Budgeting, Cost Control & Billing Governance

• Prepare and manage annual budgets for transportation and uniform operations.
• Monitor operational expenses and drive cost optimization initiatives without compromising service quality.
• Review and verify vendor invoices, provisions, and supporting documents for accurate payment processing.
• Ensure effective financial control and budget adherence across all operational activities.

MIS, Reporting & Continuous Improvement

• Develop and maintain MIS reports, dashboards, and operational metrics.
• Conduct audits and identify improvement opportunities to enhance operational effectiveness and employee satisfaction.
• Drive continuous improvement initiatives through data-driven decision-making.

Stakeholder Management

• Collaborate closely with HR, Finance, Purchase, Security, Administration, and Operations teams.
• Provide regular updates and management reports to leadership.
• Support organizational requirements through effective cross-functional coordination and communication.

Required Skills

• Admin Store & Uniform Management
• Vendor & Contract Management
• Data Analysis, MIS & Reporting
• Operational Planning & Coordination