Analyst, Financial Operations

Colonial Group; Vadodara; On-site; INR 420,000 - 620,000; Full time

Job summary

Colonial Group is seeking a Financial Operations Coordinator to support invoicing, reporting, and data entry for assigned accounts in Vadodara. You will manage timesheet adjustments in Magnit VMS and PeopleSoft ERP, ensuring data integrity and timely deliverables.

Responsibilities include reconciling data across systems, addressing billing inquiries, and training peers. A strong eye for detail and proactive problem solving are essential to maintain high-quality client service.

Qualifications

• Experience in financial operations, invoicing and data entry.
• Ability to reconcile data between systems with accuracy.
• Strong communication and problem solving skills.

Responsibilities

• Partner with Financial Operations Analyst to ensure on-time deliverables and quality work.
• Create invoices, generate reports, and perform data entry tasks.
• Process timesheet adjustments in Magnit VMS and PeopleSoft ERP to support accurate invoicing.
• Maintain accurate entries and handle ad hoc data tasks with attention to detail.
• Reconcile data between VMS and ERP and coordinate with team members on requests.
• Meet deadlines for client and internal agreements by managing processes.
• Receive and organize incoming client payments and address billing inquiries.
• Train other coordinators and analysts as required.
• Escalate issues to management to mitigate risk and errors.
• Build and maintain relationships with internal contacts and provide high-level customer service.
• Identify efficiencies to reduce time spent on clients and align with standard hours.
• Support additional projects such as workbook reconciliation and weekly consolidations.

Skills

Data entry

Invoice processing

Reconciliation

Attention to detail

Communication

Tools

Magnit VMS

PeopleSoft

ERP systems

Job description

About the role:

• Partner with Financial Operations Analyst of assigned account(s) to ensure all deliverables are provided on time, errors resolved, and financial objectives are met while maintaining quality of work.


• Responsible for invoice creation, report generation/ creation, and data entry.


• Timesheet adjustments in Magnit’s Vendor Management System (VMS), other VMS and Magnit’s ERP system, PeopleSoft, to provide support to colleagues in the Financial Operations team to help them to provide accurate and quality invoices for the clients.


• Maintaining all entries with a high standard of accuracy and attention to detail for various ad hoc and recurring data entry tasks.


• Reconcile data between VMS and ERP (PeopleSoft).


• Co-ordinated with various members of the Financial Operations team to action and ad hoc administrative requests and support tasks as needed.


• Ensure timely meetings of deadlines for both client and internal department agreements by managing assigned processes.


• Receiving, organizing and updating incoming payments from clients


• Resolving billing enquires, delayed payments and other issues by coordinating with the customer.


• Responsible for training other coordinators and analysts.


• Worked in conjunction with direct Supervisor to ensure priority of all tasks is clear and communication of progress were maintained.


• Maintained high level of proficiency of systems, including VMS, and other utilized programs.


• Identifying and escalating issues to management to mitigate business risk, irregularities and errors.


• Ensure all data is maintained in a well-organized and audit worthy manner.


• Build and maintain business relationship with key internal contacts through offering a high degree of customer service.


• Analysts should implement efficiencies to reduce the time spent on assigned clients and align it with standard hours.


• Performed additional related functions, projects, and reporting as needed such as reconciliation of all the workbooks of the clients to make sure that all the billing lines entered are accurate and consolidation of all the workbooks on a weekly basis.


• Participate in technical or procedural troubleshooting efforts as needed.