Analyst, Financial Operations

Colonial Group; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Magnit Global is seeking an Analyst, Financial Operations in Bengaluru to prepare invoices and resolve billing queries. You will learn the Vendor Management System, support Client Services on billing perspectives, and assist in department-wide tasks.

Strong Excel and data reconciliation skills are essential. Requirements include 2 years in accounting/financial services, a commerce-related degree, and fluent English.

Qualifications

• 2 years of work experience in an accounting/financial services role.
• Bachelor’s Degree in Commerce/ Business Management/ Business Administration Finance or Commerce preferred.
• Fluent written and spoken English.
• Able to analyse and resolve billing/invoicing related queries.
• Strong MS Office Suite skills including Excel and Word.

Responsibilities

• Produce monthly timecard data and create preliminary invoices.
• Create and validate accurate client invoice reports using the VMS and Excel.
• Enter data into VMS and Excel accurately.
• Reconcile data between VMS and ERP (PeopleSoft).
• Follow up and resolve unpaid items with weekly communications to management and Client Services.
• Maintain operating manuals and checklists for billing functions.
• Identify concerns and escalate with proposed solutions to mitigate risk and errors.
• Ensure data is well-organized and audit-ready.

Skills

Fluent English

Analytical mindset

Attention to detail

Time management

Education

Bachelor’s Degree in Commerce/ Business Management/ Business Administration Finance or Commerce

Tools

MS Excel

PowerPoint

Outlook

Word

Job description

Magnit Global holds a unique place within the contingent workforce industry – we operate as a managed service provider for some of the biggest names in the world, delivering an end-to-end solution for them to ensure the smooth sourcing, onboarding, management and reporting of their contingent workforce. Our Financial Operations Team is crucial to ensuring our Client’s consolidated invoicing process operates
smoothly and efficiently. The Analyst, Financial Operations is responsible for the accurate preparation of invoices and resolution of billing/ invoicing related queries for their allocated client group. Under the direction of the Manager of Financial Operations and with support from the Lead, FinancialOperations, the Analyst will develop excellent knowledge of our Vendor Management System, and supporting Client Services colleagues to help them to utilize the software from a billing/ invoicing perspective.
The Analyst will also provide ad hoc support to the rest of the Financial Operations department when required and assist on client expansions when necessary.

Primary Responsibilities

• Produce monthly timecard data and create preliminary invoices;
• Create and validate accurate client invoice reports using the VMS and Excel;
• Enter data into VMS and Excel accurately;
• Reconcile data between VMS and ERP (PeopleSoft);
• Actively follow up and resolve unpaid/ open items, maintaining weekly communications with the Financial Operations Management team and onsite Client Services team regarding status and date of resolutions and highlighting escalation when required;
• Maintain - and update where relevant - operating manuals and checklists for all billing related functions and processes;
• Identify any potential concerns and escalation - with proposed solutions - to management in order tomitigate business risk, irregularities, and errors;
• Ensure all data is maintained in a well-organized and audit worthy manner;
• Prioritize own workload to ensure all deliverables are met and expectations managed while maintaining quality of work produced;
• Build and maintain business relationship with key contacts through offering a high degree of customerservice;
• With support, develop and present related training and informational materials to internal and externalaudiences;
• Any other responsibilities assigned by the Lead/Manager.

Knowledge and Key Skills:

• 2 years of work experience in an accounting/financial services role;
• Bachelor’s Degree in Commerce/ Business Management/ Business Administration Finance or Commerce preferred;
• Fluent written and spoken English;
• Able to approach situations from an analytical mindset to generate a logical conclusion;
• Able to resolve customer complaints using pre-defined and creative solutions;
• Able to interpret a variety of instructions furnished in written, oral, and diagram or schedule form;
• Able to work independently when required and collaborate as part of a multi-time zone team as well;
• Strong organizational skills to meet multiple deadlines;
• Excellent attention to detail;
• Strong MS Office Suite (specifically Excel, Outlook, Word and PowerPoint) and Web-based resources;
• Working knowledge of regional tax laws (e.g.: VAT, TDS, GST, etc) is a plus.