AM Back Office Procurement | Vadodara CC

Polycab India Limited; Vadodara; On-site; INR 350,000 - 550,000; Full time

Job summary

Polycab India Limited is seeking an AM - Back Office Executive for Non-Ferrous Procurement in Vadodara. The role handles back-office support including procurement documentation, PO processing, vendor coordination, and account reconciliation to ensure smooth procurement operations.

The ideal candidate will have 5–6 years in procurement, with experience in non-ferrous metals, and a solid understanding of MS Excel and ERP systems. Office-based role with coordinating across plants and finance teams.

Qualifications

• Graduate in Commerce or related field.
• 5–6 years experience in procurement, preferably non-ferrous metals.
• Accounting background or knowledge of accounts reconciliation is preferable.

Responsibilities

• Prepare, process, and maintain purchase orders for copper, aluminium, and other non-ferrous metals.
• Coordinate with vendors for order confirmations, delivery timelines, invoices, and documentation.
• Track material requirements with plants and ensure timely procurement operations.
• Maintain vendor master data, procurement records, and contract files.
• Assist in reconciliation of vendor accounts, purchase orders, invoices, and payments.

Skills

Procurement coordination

Vendor management

MS Excel

Oracle/ERP/SAP

Documentation

Education

B.Com / Commerce degree

Business Administration

Tools

MS Excel

Oracle ERP

Job description

STAFF

Job Description

JOB DESCRIPTION

Position Title:

AM - Back Office Executive –Non-Ferrous Procurement

Function/Department:

Position Grade:

P1.4

Reportsto:
Location/Region: Vadodara

ApprovedBy:Head()

Job Purpose

Direct Reports

Key Figures

The role is responsible for providingback-office support to the non-ferrous procurement function by managingprocurement documentation, purchase orders, contracts, vendor coordination,supply chain follow-up, account reconciliation, and coordination with plantsto ensure smooth and timely procurement operations.

TeamSize

Budget

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Main Responsibilities, Authorities & Accountabilities

• Prepare, process, andmaintain purchase orders for copper, aluminium, and other non-ferrous metalsas per approved terms and procurement requirements.
• Support contractmanagement activities including documentation, tracking of validity, deliveryschedules, commercial terms, and compliance requirements.
• Coordinate with vendorsfor order confirmation, dispatch details, delivery timelines, invoices,debit/credit notes, and required documentation.
• Coordinate with plantsfor material requirements, delivery status, goods receipt, quality-relatedupdates, and pending documentation.
• Track supply chainmovement and follow up for timely dispatch, transit updates, receipt ofmaterial, and closure of open purchase orders.
• Maintain vendor masterdata, procurement records, rate contracts, order files, and supportingdocuments in an organized manner.
• Assist inreconciliation of vendor accounts, purchase orders, invoices, payments,material receipts, and pending claims.
• Follow up withaccounts, finance, logistics, stores, and plant teams for resolution ofinvoice mismatches, payment issues, and reconciliation differences.
• Prepare regular reportson open purchase orders, pending deliveries, vendor balances, contractstatus, and procurement MIS.
• Ensure compliance withinternal procurement processes, approval matrix, documentation standards, andaudit requirements.

Qualification and Experience

• Graduate in Commerce,Business Administration, Supply Chain, or any relevant discipline.
• 5–6 years of experiencein procurement, preferably in non-ferrous metals such as copper andaluminium.
• Accounting backgroundor working knowledge of accounts reconciliation is preferable.
• Experience in handlingprocurement documentation, purchase orders, vendor coordination, and plantcoordination will be an added advantage.

RequiredSkills and Competencies

• Good understanding ofprocurement processes, purchase orders, contracts, and vendor documentation.
• Working knowledge ofnon-ferrous metals, especially copper and aluminium, will be preferred.
• Strong coordinationskills with the ability to follow up effectively with vendors, plants,logistics, finance, and internal stakeholders.
• Basic accountingknowledge with ability to support reconciliation of vendor accounts,invoices, payments, and material receipts.
• Good working knowledgeof MS Excel, Oracle/ERP/SAP or similar procurement systems, and MISreporting.
• Strong attention todetail, documentation discipline, and ability to manage multiple open items.
• Good written and verbalcommunication skills.
• Ability to work undertimelines and support business continuity in procurement operations.

Preferred Background

Candidates with prior experience inprocurement back-office operations for copper, aluminium, base metals,engineering raw materials, or manufacturing/plant-based procurement will bepreferred. Exposure to accounting, vendor reconciliation, Oracle/ERP systems,and supply chain coordination will be an added advantage