Advertisement for the Post of Administrative Assistant (B)

Icts; Bengaluru; On-site; INR 334,800 - 502,200; Full time

Job summary

A leading research institute in Bangalore is looking for an Administrative Assistant to provide comprehensive administrative support. Ideal candidates should have a graduate degree with at least 55% marks, five years of relevant experience, and proficiency in English communication. Responsibilities include managing financial correspondences, supervising junior staff, and providing logistical support for all programming activities.

Qualifications

• Minimum five (5) years of experience in Administration or HR.
• Proficient in oral and written communication in English.
• Knowledge of typing and use of personal computers.

Responsibilities

• Provide administrative support for all programming and activities.
• Manage financial correspondences for programming.
• Supervise junior staff and provide training.

Skills

Typing skills

Oral and written communication in English

Computer skills (MS Office, Spreadsheets, Google docs)

Interpersonal skills

Education

Graduate with 55% marks from a recognised University/Institute

Job description

Overview

The International Centre for Theoretical Sciences (ICTS) of the Tata Institute of Fundamental Research (TIFR) invites applications for the Administrative Assistant - B (General Administration) post (1) reserved for Scheduled Tribes (ST) at ICTS, Bangalore.

Qualifications

• Graduate with 55% marks from a recognised University/Institute.
• Knowledge of typing and use of personal computers and applications. Candidates with better typing skills may be given preference.
• Minimum five (5) years of experience in working in Administration or HR in a large and reputed organisation.
• Proficient in oral and written communication in English.
• Proficient in computer skills (like MS Office, Spreadsheets, Google docs, etc.) and with excellent interpersonal skills.

Job Profile / Responsibilities

• Provide administrative support for all programming and other activities of the Centre.
• Provide administrative assistance for logistical support to all programming activities at the Centre.
• Take care of all aspects of financial management and correspondence of programming activities.
• Web support for the related activities.
• Manage and maintain an effective filing system for all related files.
• Prepare summary reports and maintain program related statistics.
• Impart related training and supervise junior staff.
• Any other task assigned by the Centre Director.

Other Details

• Level in Pay Matrix: Level 6.
• Age Limit with relaxation: Below 38 years (as on 01.07.2019) = born on or after 01 July 1981.
• Reservation of the Post: For Scheduled Tribes (ST).

How to Apply

Interested candidates should submit their applications ONLINE ONLY at the ICTS website latest by 03 August 2019. Take the print out of the application form and send the same duly signed to the Administrative Officer (Establishment), ICTS-TIFR, Survey No. 151, Shivakote, Hesarghatta, Bangalore-560089, along with self attested hard copies of certificates regarding date of birth, educational qualifications, experience and caste certificate by 07 Aug 19. The last date to fill online application is 03 Aug 19.

General Information

• Incomplete applications, applications without photocopies of certificates, and applications received after the last date shall not be considered.
• Only those called for Written test/Skill test will be informed of the results; no interim correspondence will be entertained.
• Candidates working in Government Departments, Autonomous Bodies, Public Sector Undertakings and Government Funded Research Agencies should apply through proper channel and should produce No Objection Certificate at the time of selection; failing which they will not be allowed for the further recruitment process.
• Outstation candidates called for Written test and Skill test will be paid single Second Class return train fare (including Tatkal charges if any) for the journey by the shortest route from the nearest railway station of their place of residence to the place of selection process on production of photocopies of onward and return journey tickets.
• Appointment for the post will be for an initial period of one year. Continuing appointment beyond the initial period will be subject to results of a comprehensive review and performance appraisal. The selected candidate shall join immediately. Institute reserves the right not to fill the post or to fill more vacancies. Canvassing in any form shall disqualify the candidate.
• Address: Contact: [phone]
• Note: The format of the certificate to be produced by Scheduled Castes and Scheduled Tribes candidates applying for Government of India posts is available via the ICTS website.