Admission Officer

Prathyusha Engineering College (PEC); Tamil Nadu; On-site; INR 700,000 - 900,000; Full time

Job summary

Prathyusha Engineering College (An Autonomous Institution) in Tamil Nadu seeks an organised Admission Officer to manage the administrative side of student admissions. You will ensure accurate processing of applications, eligibility checks, fee formalities and records in line with government, university and college norms.

Responsibilities include end-to-end admissions, document verification, quota coordination, and preparation of admission reports, while supporting counselling days and

Qualifications

• Bachelor's degree in any discipline; MBA/MCA/PG in Education Management or Administration is an advantage.
• Minimum 8+ years of experience in admissions, academic administration, or student services.

Responsibilities

• Manage end-to-end admission process from application receipt to enrolment and admission confirmation.
• Verify eligibility, marks, certificates, and other documents for all applicants.
• Coordinate admissions under various quotas per regulatory rules and college policies.
• Prepare and maintain accurate admission registers, files, and digital records.
• Coordinate with accounts on fee collection, scholarships, and refunds.
• Prepare daily/weekly/annual admission reports for management and audits.
• Assist in organising counselling days, verification sessions, and induction events.
• Ensure confidentiality and audit-readiness of all admission records.

Skills

Attention to detail

Communication skills (Tamil & English)

Coordination & problem-solving

MS Office & Excel

ERP/College management software

Education

Bachelor's degree in any discipline

MBA / MCA / PG in Education Management or Administration (advantage)

Tools

MS Office

ERP / College management software

Job description

Role: Admission's Officer

Institution: Prathyusha Engineering College (An Autonomous Institution)

Department: Admissions Office

Experience Required: 8+ years

Employment Type: Full-time

Job Summary

We are looking for an organised and detail-oriented Admission Officer to manage the administrative and procedural side of student admissions. While counsellors focus on outreach and conversion, this role ensures that applications, documents, eligibility checks, fee formalities, and records are handled accurately and in compliance with government, university, and institutional norms.

Key Responsibilities

• Manage the end-to-end admission process, from receiving applications to final enrolment and issue of admission confirmation.
• Verify eligibility, marks, community certificates, transfer certificates, and other original documents for all applicants.
• Coordinate admissions under TNEA (counselling quota), management quota, lateral entry, and other categories, in line with the rules of the Directorate of Technical Education, Anna University/AICTE, and the college.
• Prepare and maintain accurate admission registers, student files, and digital records.
• Coordinate with the accounts office on fee collection, receipts, scholarships, and refunds.
• Coordinate with department heads on seat matrix, branch allotment, vacancies, and student transfers between branches.
• Respond to admission-related queries from students, parents, and government bodies.
• Handle the admission portal, application forms, and data entry, including uploading data on required government and university portals such as EMIS or AICTE.
• Prepare daily, weekly, and annual admission reports for management and statutory submissions.
• Support the Admission Counsellors and Telecalling Executives with accurate information on eligibility, seat availability, and procedures.
• Assist in organising counselling days, certificate verification sessions, orientation programmes, and induction events.
• Ensure confidentiality, accuracy, and audit-readiness of all admission records.
• Help prepare for accreditation and inspection requirements (NAAC, NBA, AICTE) related to admissions data.

Required Qualifications

• Bachelors degree in any discipline; MBA, MCA, or PG in Education Management or Administration is an advantage.
• Minimum 8+ years of experience in admissions, academic administration, or student services, preferably in an engineering or higher education institution.

Skills & Competencies

• Strong knowledge of the TNEA process, admission regulations, and documentation norms in Tamil Nadu.
• Excellent attention to detail, accuracy, and record-keeping.
• Proficiency in MS Office (especially Excel) and experience with ERP or college management software.
• Good communication skills in Tamil and English; Telugu or Hindi is an added advantage.
• Ability to handle sensitive information with integrity and discretion.
• Good coordination and problem-solving skills, with the ability to work under deadline pressure.
• Courteous and professional manner when dealing with parents and students.