Administrative Assistant (India)

Netflix

Maharashtra

On-site

INR 1,000,000 - 1,500,000

Full time

14 days+

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Job summary

A leading entertainment company in India is seeking an experienced Administrative Assistant in Mumbai. The role involves coordination and administrative tasks requiring strong organizational skills and a keen attention to detail. Ideal candidates will have over 10 years of experience supporting multiple leaders, proficiency in Microsoft Office and Google Apps, and a passion for the entertainment industry. This position offers full-time employment in a fast-paced environment.

Qualifications

10+ years as an executive or administrative assistant.
Experience with planning team meetings and offsites.
Ability to handle urgent requests promptly.

Responsibilities

Schedule internal and external meetings across regions.
Coordinate travel arrangements and manage logistics for events.
Handle communication internally and externally.

Skills

Strong verbal and written communication skills in English

Experience supporting multiple leaders

Team-player

Ability to maintain confidentiality

Proficient in Microsoft Office and Google Apps

Interest in the entertainment industry

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Google Apps

Job description

Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

We are seeking an experienced Administrative Assistant (India).

The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment. The position is located in Mumbai, India.

The teams interact with internal teams and external partners across several countries and time zones, so a high level of organization and the ability to prioritize multiple tasks is required. Someone who has a high level of curiosity and demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.

Specific Responsibilities Include, But Are Not Limited To

Scheduling meetings, internally and externally across different regions and time zones
Maintaining calendars, including booking and confirming meetings
Coordinate travel arrangements (domestic and international)
Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
Manage internal events and off-sites for the team
Heavy communication internally and externally
Proactively prioritize and handle multiple tasks and requests in a timely manner
Be a liaison between the different teams and functions
Creating presentations and documents using PowerPoint and Google Apps in English
Maintain flexibility and openness to take on additional projects as necessary or assigned

Qualifications

Strong verbal and written communication skills in both English
10+ years as an executive or administrative assistant with experience supporting multiple leaders
Team-player who operates in a fast-paced and team-oriented setting
Experience with planning for team meetings and offsites, including vendor and invoice management
Ability to be discrete and maintain confidential information
Ability to handle urgent requests and tasks in a timely manner when needed
Proficiency in Microsoft Word, Excel, PowerPoint and Google Apps
Passion and interest in the entertainment industry

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Seniority level