Administrative Assistant - Process Trainee

ameriprise; Gurugram District; Hybrid; INR 260,000 - 380,000; Full time

Job summary

Ameriprise India LLP is seeking an entry-level Administrative Assistant to provide hands-on experience in administrative processes and office management. You will support 6-7 leaders across locations/time-zones with calendar management, travel arrangements, and expense submissions.

The role emphasizes learning essential admin skills, collaborating with teams, and contributing to smooth operations while working in a client-centered, inclusive environment.

Qualifications

• Proficiency with MS Word, Excel, PowerPoint and Access.
• Proficiency with Outlook, Ariba, XMS and Concur or similar admin tools.
• 0-1 years of relevant experience in administrative assistant.
• Ability to multi-task and prioritize work across multiple leaders.

Responsibilities

• Assist with daily administrative tasks including calendar management, travel management and expense submission.
• Support the preparation and distribution of reports, presentations, and correspondence.
• Maintain organization charts, distribution lists, and inventory.
• Collaborate with team members and act as a backup.
• Participate in training sessions to develop administrative skills.

Skills

MS Word

Excel

PowerPoint

Access

Outlook

Ariba

XMS

Concur

Multi-tasking

Independent prioritization

Education

Graduate/Post Graduate or equivalent

Tools

Ariba

Concur

XMS

Outlook

Job description

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm's focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You'll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Job Description

Entry-level position is designed to provide hands‑on experience and training in administrative processes and office management. We are seeking a motivated and detail‑oriented Administrative Assistant professionals to join our team. Admin will get hands‑on experience of supporting 6-7 leaders across locations/ time‑zones in scheduling meetings, submit expenses, arrange travel. Learn essential administrative skills and contribute to the smooth operation of leader's office.

Key Responsibilities

• Assist with daily administrative tasks, including calendar management, travel management and expense submission.


• Support the preparation and distribution of reports, presentations, and correspondence.


• Maintain and update organization charts, distribution lists, and inventory.


• Collaborate with other team members and act as a backup


• Collaborate with business partners and help in building a culture across locations.


• Participate in training sessions and workshops to develop administrative skills.


• Perform other duties as assigned by the supervisor.

Required Qualifications

• Proficiency with computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba, XMS, Concur, etc.)


• 0-1 years of relevant experience in administrative assistant.


• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people


• Ability to anticipate needs and use independent judgement given limited availability of leader


• Ability to exercise discretion due to accessing and handling sensitive information


• Willing to work in Evening/Night shifts

Preferred Qualifications

• Graduate/Post Graduate or equivalent; additional education or training in office administration is a plus


• Strong organizational and time management skills.


• Excellent verbal and written communication abilities.


• Ability to work independently and as part of a team.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

In-Office Collaboration

We are a client‑centric, relationship‑based business. Working together, in‑person, is foundational to how we achieve results. By fostering a culture of face‑to‑face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least three (3) days per week, with flexibility to work from home two (2) days per week. Some roles may require additional in‑office time or different in‑office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time

Full time

Timings

(4:45p-1:15a)

India Business Unit

AWMPO AWMP&S President's Office

Job Family Group

Business Support & Operations

Ameriprise India LLP is an equal opportunity employer.

We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.