Administrative Assistant (Office Administration)

PowerToFly; Delhi; On-site; INR 400,000 - 700,000; Full time

Job summary

Esri's R&D Center in New Delhi is seeking an administrative assistant to keep the office running smoothly and to support a growing team of software engineers.

You will coordinate with leadership, HR, IT, vendors, and other teams worldwide, handle hospitality, reports, and office operations, and help create a productive, friendly work environment.

If you thrive in a fast-paced setting and enjoy wearing multiple hats, this role offers a hands-on opportunity to contribute across the center.

Qualifications

• 4 to 8 years of proven office management, administrative, or executive assistant experience, preferably in a software/IT company.
• Refined written and verbal communication skills for reports and formal correspondence.
• Ability to organize work and meet deadlines with interruptions and competing priorities.

Responsibilities

• Day-to-day operations to make our office a great place to work through taking care of the office condition, supplies, and equipment
• Act as a first point of contact for visitors and hospitality management
• Serve as liaison between administrative staff in Esri headquarters in the US and provide them with needed reports and information
• Manage relationships with local vendors and service providers and act as an interface
• Assist with planning and execution of office events (off-site, team activities, celebrations, and more)
• Collect and maintain inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
• Maintain the condition of the office and arrange for necessary repairs
• Partner with Human Resources to support employer administration efforts and maintain office policies as necessary

Skills

Office management

Communication

Time management

Microsoft Office

Education

Bachelor's degree in any relevant field

Tools

Microsoft Office Suite

Online systems

Job description

Overview

At the Esri R&D Center-New Delhi, we are building industry-leading software to make maps, geographic information, and analyses available on any device, anywhere, at any time.

As an administrative assistant, you will use your organizational and problem-solving skills to help our young and growing team of software engineers operate effectively and efficiently. You'll make sure our center of excellence is running smoothly and help create a pleasant work environment in tune with the office culture and company values. You'll be able to work independently, coordinating with the leadership team, HR, IT, vendors, and other teams across the globe. With excellent communication skills and an upbeat attitude, you will be at the heart of the team.

Join us if you like wearing multiple hats to ensure day-to-day operations run smoothly and efficiently in a fast-paced office environment.

Responsibilities

• Day-to-day operations to make our office a great place to work through taking care of the office condition, supplies, and equipment
• Act as a first point of contact for visitors and take care of hospitality management
• Serve as liaison between administrative staff in Esri headquarters in the US and provide them with needed reports and information
• Manage relationships with local vendors, service providers, and landlord and act as an interface
• Assist with planning and execution of the office events (off-site, team activities, celebrations, and more)
• Collect and maintain an inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
• Maintain the condition of the office and arrange for necessary repairs
• Partner with Human Resources to support employer administration efforts and maintain office policies as necessary

Requirements

• 4 to 8 years of proven office management, administrative, or executive assistant experience, preferably in a software/IT company
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Excellent time management skills and ability to multi-task and follow-up on multiple projects
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• Strict attention to detail including the ability to maintain a high level of accuracy in preparing and reviewing accounting information
• Bachelor's degree in any relevant field of study
• Existing work authorization for India

Recommended Qualifications

• Minimum typing speed of 45 wpm
• Executive Assistant experience preferably in a software/ IT company

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About Esri

At Esri, diversity is more than just a word on a map. When employees of different experiences, perspectives, backgrounds, and cultures come together, we are more innovative and ultimately a better place to work. We believe in having a diverse workforce that is unified under our mission of creating positive global change. We understand that diversity, equity, and inclusion is not a destination but an ongoing process. We are committed to the continuation of learning, growing, and changing our workplace so every employee can contribute to their life's best work. Our commitment to these principles extends to the global communities we serve by creating positive change with GIS technology. For more information on Esri's Racial Equity and Social Justice initiatives, please visit our website here.

Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

Esri Privacy Esri takes our responsibility to protect your privacy seriously. We are committed to respecting your privacy by providing transparency in how we acquire and use your information, giving you control of your information and preferences, and holding ourselves to the highest national and international standards, including CCPA and GDPR compliance.

Available in

New Delhi, Delhi, India

Job Category

Administrative Support

Role Type

Individual Contributor

Experience Level

Early Career