Administrative Assistant

Zs Associates; Mumbai; Hybrid; INR 300,000 - 540,000; Full time

Benefits offered by this job

Total rewards package

Job summary

ZS Associates in Mumbai is seeking an Administrative Admin to support daily office operations and keep the agenda running smoothly. You will assist with supplies, meetings, correspondence, and front desk duties, while collaborating with teams across the firm.

The role emphasizes strong organizational skills, fluency in English, and a client-first mindset. Hybrid work arrangements apply, with travel as needed to serve clients and projects.

Qualifications

• BA/BS degree highly desirable.
• 1-2 years successful in relevant prior work experience, fresh graduates are also welcomed.
• Computer proficiency in MSOffice suite.
• Strong administrative support skill set.
• Exceptional organizational skills, professionalism, detail-orientation, time management and flexibility.
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach

Responsibilities

• Provide administrative support to employees and assisting with daily office operations
• Handle administrative duties for special projects with demanding deadlines
• Oversee purchasing of supplies and equipment
• Assist with internal and external client meeting/event coordination (e.g. manage and assist with booking meeting rooms, or workspaces for new joiners, visiting ZSers or clients)
• Providing front desk support (answering phones, greeting clients and visitors)
• Coordinate building and office equipment maintenance, IT back up support (liaise with IT team to troubleshoot technical issues and assist in network outages if needed)
• Initiate and maintain vendor relationships
• Problem solving and troubleshooting.

Skills

MS Office proficiency

Administrative support

Organizational skills

Attention to detail

Time management

English fluency

Client-first mindset

Collaborative spirit

Problem-solving

Education

BA/BS degree

Tools

MS Office

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.

ADMINISTRATIVE ADMIN

Administrative admin provides a day-to-day support in ensuring the smooth operation of office work, which will include managing office supplies, coordinating meetings, handling correspondence, and assisting with general office tasks.

What You’ll Do:

• Provide administrative support to employees and assisting with daily office operations;
• Handle administrative duties for special projects with demanding deadlines;
• Oversee purchasing of supplies and equipment;
• Assist with internal and external client meeting/event coordination (e.g. manage and assist with booking meeting rooms, or workspaces for new joiners, visiting ZSers or clients);
• Providing front desk support (answering phones, greeting clients and visitors);
• Coordinate building and office equipment maintenance, IT back up support (liaise with IT team to troubleshoot technical issues and assist in network outages if needed)
• Initiate and maintain vendor relationships;
• Problem solving and troubleshooting.

What You’ll Bring:

• BA/BS degree highly desirable;
• 1-2 years successful in relevant prior work experience, fresh graduates are also welcomed;
• Computer proficiency in MSOffice suite;
• Strong administrative support skill set;
• Exceptional organizational skills, professionalism, detail-orientation, time management and flexibility;
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach

How you’ll grow:

• Cross-functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits:

At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skills‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in India, visit ZS India office locations | Where we work | ZS.

Hybrid working model:

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Travel:

Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.