Administrative Assistant

ameriprise; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Ameriprise India LLP is seeking an experienced Executive Assistant to directly support senior leaders, coordinating communications, agendas, and travel across geographies. You will manage calendars, prepare materials and presentations, and ensure deliverables are met with professionalism.

The role requires strong MS Office skills, exceptional written and verbal communication, and the ability to work effectively in a fast-paced, global environment. Timings align with India business hours.

Qualifications

• Relevant experience in managing an executive's office, scheduling or voice process.
• Exceptional at developing communications and synthesizing information for all levels of the organization.
• Experience influencing at all levels to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and changing priorities.
• Ability to work with teams and leaders in a virtual environment.
• Calendar management for complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelor's/Master's degree in any discipline.

Responsibilities

• Manage emails and action items on behalf of the leader daily.
• Liaise with corporate colleagues, advisors, clients on behalf of the Leader.
• Prepare materials and agendas for meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader.
• In the Leader's absence, manage interactions with stakeholders.
• Coordinate calendar across geographies/time zones and teams.
• Managing expense submission for the leader and their teams.
• Help in coordinating travel arrangements (Domestic or International) and reservations.

Skills

Executive office management

Communication skills

Stakeholder influence

Working under pressure

Virtual collaboration

Calendar management

MS Office proficiency

Education

Bachelor's/Master's degree

Tools

MS Office Suite

Job description

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm's focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Job Description

Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executive's direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.

Key Responsibilities

• Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
• Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leader's office.
• Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
• Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
• Managing expense submission for the leader and their teams
• Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
• Track action items, summarize miscellaneous reports / documents, as and when required.

Required Qualifications

• Relevant experience in managing an executive's office, scheduling or voice process.
• Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
• Experience influencing at all levels of the organization; proven ability to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
• Ability to work with teams, leaders in a virtual environment.
• Calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelor's/Master's degree in any discipline

Preferred Qualifications

Full-Time/Part-Time

Full time

Timings

(4:45p-1:15a)

India Business Unit

AWMPO AWMP&S President's Office

Job Family Group

Business Support & Operations

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.