Administrative Assistant

HSBC; Chennai District; On-site; INR 300,000 - 420,000; Full time

Job summary

HSBC India is seeking an Administration and Facility specialist to manage day-to-day ops for branches and offices in Chennai. You will oversee cleaning services, coordinate with vendors, and handle monthly invoices while ensuring safety and compliance across sites.

The role requires a graduate with 2+ years in admin, strong communication, and teamwork skills, with the ability to handle multiple tasks and maintain HSBC standards of service.

Qualifications

• Administration, Infra and Facility related work.
• Good verbal and written communication, team and interpersonal skills.
• Graduate with minimum 2+ years experience in Admin.

Responsibilities

• Manage day-to-day operational and administrative activities for branches/offices.
• Monitor and oversee cleaning services across branches.
• Verify and process monthly invoices (e.g., tea/coffee, drinking water, etc.).
• Co-ordinate with vendors and internal stakeholders to address requirements.
• Ensure repair and maintenance activities are completed within agreed timelines.
• Negotiate rates and commercial terms with vendors as and when required.
• Facilitate timely processing of payments in line with the agreed process.
• Conduct branch visits (both physical and virtual) as needed.
• Ensure timely completion of all assigned activities and deliverables.
• Asset verification and asset tagging of all company assets of respective branches.
• Maintain the branches at standard of HSBC compliance.
• Ensure compliance with health and safety regulations and promote a culture of safety across the organization.
• Coordination with landlords and building maintenance agency for the requirements. Collecting monthly rental and maintenance invoices.
• Upkeep of all admin related requirements at branches (Hygiene, Stationery, Cleaning, HK Materials, etc)

Skills

Administration

Facilities management

Vendor coordination

Communication

Education

Graduate with 2+ years admin experience

Job description

Some Careers Open More Doors Than Others. If you're looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Business Descriptor

International Wealth and Premier Banking (IWPB) helps deliver on HSBC's purpose of opening up a world of opportunity by providing our customers with borderless banking and world-class wealth management through best-in-class, mobile-first capabilities, and exceptional people. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors, and entrepreneurs. International Wealth and Premier Banking provides a leading premium proposition through Premier Banking and, together with our Private Bank, are present across the world's most important markets, booking centres, and corridors most valued by our clients. Our wealth offering is further enhanced through our best-in-class manufacturing capabilities in Asset Management and Insurance.

Key Responsibilities

• Manage day-to-day operational and administrative activities for branches/offices.


• Monitor and oversee cleaning services across branches.


• Verify and process monthly invoices (e.g., tea/coffee, drinking water, etc.).


• Co-ordinate with vendors and internal stakeholders to address requirements.


• Ensure repair and maintenance activities are completed within agreed timelines.


• Negotiate rates and commercial terms with vendors as and when required.


• Facilitate timely processing of payments in line with the agreed process.


• Conduct branch visits (both physical and virtual) as needed.


• Ensure timely completion of all assigned activities and deliverables.


• Asset verification and asset tagging of all company assets of respective branches.


• Maintain the branches at standard of HSBC compliance.


• Ensure compliance with health and safety regulations and promote a culture of safety across the organization.


• Coordination with landlords and building maintenance agency for the requirements. Collecting monthly rental and maintenance invoices.


• Upkeep of all admin related requirements at branches (Hygiene, Stationery, Cleaning, HK Materials, etc)

Qualifications

• A good understanding of Administration, Infra and Facility related work.


• Good verbal and written communication, team and interpersonal skills.


• Ideally a graduate with minimum 2 plus years of experience in Admin function.


• Knowledge of local languages.

Note

As an employee, you are required to perform your duties in a professional capacity exercising independent judgement, discretion and decision-making authority in planning, organising, directing work, supervising and appraising the work of team members, as applicable; and taking accountability for delivery outcomes. You will represent the organization with relevant internal and external stakeholders. You will allocate and prioritize work, provide direction and feedback, manage team capacity and leave in line with policy as applicable.

• Pro-tip : Familiarity with AI-enabled tools is an advantage.

You’ll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

Personal data held by HSBC relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by HSBC Global Asset Management India Private Limited