Administration Specialist

Hmgroup; Delhi; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Staff discount cards

Flexible work arrangements

Wellness benefits

Parental support

Job summary

H&M Group is seeking an Admin Specialist to craft an efficient, engaging workplace. You will partner with stakeholders, employees, and vendors to deliver high-quality workplace services while driving operational excellence.

You will manage daily office operations, oversee facilities, vendor contracts, and events, and act as a key partner in boosting employee experience within a welcoming, inclusive office culture.

Qualifications

• 10-15 years of experience in Administration, Workplace Services, Facilities, or Office Management.
• Excellent verbal and written communication skills.
• Strong stakeholder and relationship management capabilities.
• Proven experience in vendor management and facility operations.
• Hands-on experience organizing employee engagement activities and corporate events.

Responsibilities

• Manage day-to-day office operations and facility management.
• Oversee assets, seating plans, space management and safety.
• Maintain relationships with external vendors and monitor service levels.
• Plan and execute employee events, leadership visits, town halls, and workshops.
• Enhance employee experience and foster an inclusive office culture.

Skills

Verbal communication

Written communication

Stakeholder management

Vendor management

Facilities operations

Event planning

Employee engagement

Relationship management

Job description

What You'll Do

As an Admin Specialist , you will be responsible for creating an efficient, engaging, and well-managed workplace. You will partner with internal stakeholders, employees, and external vendors to deliver high-quality workplace services while driving operational excellence.

Your responsibilities will include:

Workplace & Office Operations

Ensure smooth day-to-day office operations and facility management.

Manage workplace services including housekeeping, security, pantry, maintenance, transportation, and office infrastructure.

Oversee office assets, seating plans, workplace improvements, and space management.

Ensure a safe, compliant, and employee-friendly office environment.

Vendor & Service Management

Build and maintain strong relationships with external vendors and service providers.

Monitor service quality and ensure agreed service levels are consistently met.

Manage contracts, renewals, invoicing, and cost optimization initiatives.

Drive continuous improvement through effective vendor performance management.

Employee Experience

Act as a key partner in enhancing the overall workplace and employee experience.

Support employee engagement initiatives, celebrations, and well-being activities.

Coordinate workplace-related communication and employee support activities.

Foster a welcoming, collaborative, and inclusive office culture.

Events & Engagement

Plan and execute employee events, leadership visits, town halls, workshops, and cultural celebrations.

Manage end-to-end event logistics, vendor coordination, budgeting, and execution.

Deliver memorable employee experiences aligned with company culture and values.

Location: Saket, New Delhi

Work Model: Work From Office (5 Days a Week)

Shift: General Shift

Experience: 10-15 Years

"At H&M, we are committed to creating an inclusive and diverse workplace where everyone feels valued, respected, and empowered to bring their authentic selves to work."

Who You Are

We are looking for someone who is passionate about creating exceptional workplace experiences and thrives in a dynamic, people-focused environment.

You bring:

• 10-15 years of experience in Administration, Workplace Services, Facilities, or Office Management.
• Excellent verbal and written communication skills.
• Strong stakeholder and relationship management capabilities.
• Proven experience in vendor management and facility operations.
• Hands‑on experience organizing employee engagement activities and corporate events.
• A proactive mindset with the ability to prioritize and manage multiple responsibilities.
• Strong problem‑solving skills and a service‑oriented approach.

WHO WE ARE

H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.

We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future.

WHY YOU'LL LOVE WORKING HERE

At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe.

Enjoy perks like staff discount cards, flexible work arrangements, wellness benefits, parental support, and more. Here, you are encouraged to be yourself, experiment, and chart your own growth path. As you flourish, so do we, with opportunities to create tangible impacts and shape the future.

JOIN US

Our uniqueness comes from a combination of many things - our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it's our people who make us who we are.

Take the next step in your career together with us. The journey starts here.

*We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application.