Administration Officer, Central Maintenance Support.

Bernhard Schulte Shipmanagement; Ernakulam; On-site; INR 300,000 - 540,000; Full time

Job summary

Bernhard Schulte Shipmanagement (BSM) in Kochi is seeking an Administration Officer for the Central Maintenance Support (CMS) team. You will support the Manager and act as HR liaison, handling administrative tasks and using MS Office plus AI tools to improve efficiency.

The ideal candidate holds a Bachelor's degree in business or IT, with 2–3 years of admin experience and strong Excel/PowerPoint skills. Knowledge of SharePoint and Microsoft 365 is advantageous; you will coordinate with HR, IT,

Qualifications

• Bachelor's degree in a related discipline.
• Proficiency in Microsoft 365 applications (Excel, PowerPoint, Word, Outlook, Teams).
• Certification or training in SharePoint, Microsoft 365, or AI productivity tools is an advantage.
• 2-3 years of experience in administration, business support, project coordination, or operations support functions.
• Experience in document management, reporting, stakeholder coordination, billing support, and records administration.

Responsibilities

• Supports the CMS team maintenance strategy, standards, policies, procedures and systems for efficient vessel operation under BSM full management.
• Administrative tasks as assigned by the Manager, Central Maintenance Support.
• Manage IT infrastructure and liaise with IT teams; ensure backup of important documents.
• Update BSM OneHub SharePoint with CMS activities, in consultation with the Manager.
• Assist in maintaining accounts related to the Central PMS Team, including billing and purchase orders; liaise with finance.

Skills

English fluency

MS Office proficiency

AI productivity tools

SharePoint knowledge

Education

Bachelor's degree in Business Administration / Computer Applications / IT / Commerce

Tools

Microsoft 365

SharePoint

Job description

As an Administration Officer (CMS) at BSM, you will be supporting the effective and efficient functioning of the Central Maintenance Support team. You will assist the Manager, Central Maintenance Support, in an administrative role. You will also act as the HR liaison officer for the Central Maintenance Support team. You should have good computer skills and should have good knowledge of MS Office, including PPTs and should be able to use AI to the teams advantage.

Key Responsibilities

• Supports the BSM Maintenance strategy, standards, policies, procedures, and systems for the most efficient and effective operation of all vessels under BSM full management in accordance with relevant legislation, industry best practices and quality standards

• Administrative tasks as assigned by the Manager, Central Maintenance Support.

• Manage the IT infrastructure and liaise with BSM IT and MA IT when required. Ensure relevant back up of important documents are maintained

• Update BSM OneHub sharepoint with activities related to the Central Maintenance Support team, in consultation with the Manager, Central Maintenance Support

• Assist in maintaining the accounts related to the Central PMS Team. This includes billing for database building, quarterly support service billing, purchase orders to MariApps and maintaining, up-to date records for these billings in liaison with the finance team

• You will use your IT skills to assist in preparing good PPTs, use AI tools to simplify work load when required and should have good knowledge of MS Office and tools.

• As admin officer, you will assist the CMS team manager in arranging team events and will represent the CMS team in common HR activity related matters within BSM.

• You are also expected to pick up working knowledge of SmartPAL maintenance and Data Library modules and assist the team with simple tasks, when the work-load is high.

Qualifications & Experience

Bachelor's Degree in Business Administration, Computer Applications, Information Technology, Commerce, or a related discipline.

Proficiency in Microsoft 365 applications (Excel, PowerPoint, Word, Outlook, Teams)

Certification or training in SharePoint, Microsoft 365, or AI productivity tools will be an advantage.

2-3 years of experience in administration, business support, project coordination, or operations support functions.

Experience in document management, reporting, stakeholder coordination, billing support, and records administration.

Experience in the maritime, technical management, engineering support, or IT-enabled services environment will be an added advantage

Skills & Competencies

Fluency in English – both written and spoken.

Advanced knowledge of Microsoft Office applications, particularly Excel and PowerPoint.

Working knowledge of SharePoint, Teams, and collaboration platforms.

Ability to utilize AI tools to improve efficiency and productivity.

Strong organizational, planning, and time-management skills.

Basic understanding of billing, purchase order, and administrative accounting processes.

Ability to coordinate with HR, IT, vendors, and internal stakeholders.

Strong attention to detail, problem-solving ability, and continuous learning mindset.

Willingness to develop working knowledge of SmartPAL PMS and Data Library modules.

Why You Should Join Us!

We offer a supportive environment, competitive compensation and meaningful opportunities. By joining us, you will enjoy:

• Career development and training opportunities

• Exposure to a diverse fleet and complex technical challenges

• Collaborative culture that values expertise and innovation

• Comprehensive benefits and a competitive remuneration package

• Flexible working arrangements where applicable

BSM is an equal opportunity employer and welcomes applications from all suitably qualified people regardless of gender, race, disability, sexual orientation, religion or belief, or age.