Administration Officer

ITS College of Professional Studies, Gretaer Noida; Namoli; Vor Ort; INR 420.000 - 540.000; Vollzeit

Zusammenfassung

ITS College of Professional Studies, Greater Noida, invites applications for the role of Administration Officer. You will oversee campus operations, facilities, housekeeping, security, transport, and general support services, coordinating with academic departments and management.

The ideal candidate has a graduate degree with 3–5 years of relevant experience in college administration, strong organizational and communication skills, and proficiency in MS Office.

Qualifikationen

• Graduate in any discipline from a recognized university.
• A postgraduate qualification in Management, Business Administration, or a related field will be an added advantage.
• Minimum 3–5 years of relevant experience in administration, preferably in an educational institution.

Aufgaben

• Manage day-to-day administrative activities and ensure the smooth functioning of the college.
• Coordinate with academic departments, faculty, staff, students, and other stakeholders for administrative requirements.
• Maintain administrative records, registers, files, and documentation.
• Oversee upkeep of classrooms, laboratories, offices, and campus facilities.
• Monitor housekeeping, security, and campus safety measures.
• Coordinate with vendors and service providers to ensure timely service delivery.
• Prepare administrative reports and MIS, and assist in compiling correspondence.

Kenntnisse

Administrative skills

Organizational skills

Coordination

MS Office proficiency

Communication skills

Multitasking

Problem solving

Interpersonal skills

Integrity and confidentiality

Deadline-driven

Ausbildung

Graduate in any discipline

Postgraduate qualification in Management/Business Administration

Tools

MS Office

Excel

Word

Jobbeschreibung

Role & responsibilities

Administration Officer

ITS College of Professional Studies, Greater Noida

1. Position Details

• Designation: Administration Officer
• Department: Administration
• Institution: ITS College of Professional Studies, Greater Noida
• Reporting To: Head Administration / Competent Authority
• Job Location: Greater Noida, Uttar Pradesh
• Employment Type: Full-Time

2. Job Purpose

The Administration Officer will be responsible for ensuring the smooth and efficient functioning of the college's administrative operations, campus facilities, infrastructure, housekeeping, security, transport, and general support services. The role requires effective coordination with academic departments, faculty members, staff, vendors, and management to maintain a safe, disciplined, and well-organized campus environment.

3. Key Roles and Responsibilities

A. General Administration

• Manage day-to-day administrative activities and ensure the smooth functioning of the college.
• Coordinate with academic departments, faculty, staff, students, and other stakeholders for administrative requirements.
• Maintain administrative records, registers, files, and documentation.
• Implement institutional policies, administrative procedures, and instructions issued by the management.
• Assist in preparing administrative reports, MIS, correspondence, and other official documents.

B. Campus Facilities and Infrastructure

• Oversee the upkeep and maintenance of classrooms, laboratories, offices, common areas, and other campus facilities.
• Coordinate with maintenance personnel for electrical, plumbing, carpentry, civil, and other repair work.
• Monitor housekeeping, sanitation, waste disposal, and campus cleanliness.
• Ensure the availability and proper maintenance of furniture, fixtures, equipment, and other administrative assets.
• Coordinate with the concerned departments for timely resolution of infrastructure-related issues.

C. Security and Safety

• Monitor security arrangements, deployment of security personnel, and entry/exit procedures.
• Ensure proper visitor management and maintenance of visitor registers.
• Coordinate fire safety, emergency preparedness, and other campus safety measures.
• Report incidents, security breaches, and safety concerns to the appropriate authority.

D. Vendor and Service Provider Management

• Coordinate with housekeeping, security, maintenance, transport, and other service providers.
• Monitor vendor performance and ensure services are delivered as per agreed standards.
• Verify service records and bills before forwarding them to the competent authority for approval and processing.
• Maintain records of contracts, service agreements, work orders, and vendor-related correspondence.

E. Events and Institutional Activities

• Coordinate arrangements for meetings, seminars, conferences, admission activities, examinations, and institutional events.
• Arrange venues, seating, equipment, refreshments, and other logistical requirements.
• Ensure timely execution of administrative arrangements as per the instructions of the management.

F. Inventory and Asset Management

• Maintain records of administrative inventory, furniture, equipment, and other institutional assets.
• Coordinate the issuance, movement, repair, and replacement of assets.
• Conduct periodic physical verification of inventory and report discrepancies.
• Coordinate with the Stores and Accounts Departments for procurement and asset-related documentation.

G. Compliance and Coordination

• Ensure adherence to applicable institutional policies, safety requirements, and administrative procedures.
• Coordinate with HR, Accounts, IT, Admissions, Academics, and other departments for routine administrative matters.
• Support audits, inspections, and compliance-related documentation as required.
• Maintain confidentiality of institutional records and information.

H. Reporting and Management Support

• Submit periodic reports on campus maintenance, housekeeping, security, vendor performance, and administrative activities.
• Escalate operational issues and major maintenance requirements to the reporting authority.
• Perform any other administrative duties assigned by the management in the interest of the institution.

4. Educational Qualifications

• Graduate in any discipline from a recognized university.
• A postgraduate qualification in Management, Business Administration, or a related field will be an added advantage.

5. Experience

• Minimum 3–5 years of relevant experience in administration, preferably in an educational institution, college, university, or a comparable organization.
• Experience in campus administration, facility management, vendor coordination, housekeeping, security, and general operations will be preferred.

6. Required Skills and Competencies

• Strong administrative, organizational, and coordination skills.
• Good written and verbal communication skills.
• Proficiency in MS Office, particularly Excel, Word, and email communication.
• Ability to manage multiple tasks and prioritize work effectively.
• Problem-solving ability and a proactive approach to operational issues.
• Sound interpersonal skills and the ability to coordinate with employees, vendors, and students.
• High levels of integrity, discipline, accountability, and confidentiality.
• Ability to work under pressure and meet institutional deadlines.

7. Key Performance Indicators (KPIs)

Performance will be evaluated on the basis of:

• Timely and efficient completion of administrative tasks.
• Maintenance of campus cleanliness, hygiene, and infrastructure.
• Effective monitoring of security and support services.
• Timely resolution of administrative and maintenance complaints.
• Vendor performance and service quality.
• Accuracy of inventory, asset records, and administrative documentation.
• Compliance with institutional policies and reporting timelines.
• Coordination and support for institutional events and activities.

8. General Conditions

The Administration Officer shall perform duties in accordance with the policies, procedures, and instructions of ITS College of Professional Studies, Greater Noida. The position requires a hands-on approach, regular monitoring of campus operations, and coordination with all concerned departments to ensure efficient institutional functioning.

Note: The management reserves the right to assign additional responsibilities commensurate with the position and institutional requirements.