Administration

ADANI PETRONET (DAHEJ) PORT PRIVATE LIMITED; Bharuch District; On-site; INR 450,000 - 650,000; Full time

Job summary

ADANI PETRONET (DAHEJ) PORT PRIVATE LIMITED is seeking a Team Member - Administration to streamline office operations and support facilities management at its Gujarat site. You will coordinate logistics, procurement, onboarding, and vendor relations while ensuring compliance with group standards and budgets, including cafeteria and visitor management.

The role requires strong organizational skills, familiarity with SAP, and the ability to prepare reports and manage documentation for continuous

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or related discipline.
• Diploma/Certification in Facilities Management, Administration, or Supply Chain Management will be an added advantage.

Responsibilities

• Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Arrange transport for employees, equipment, and materials; maintain vehicle usage, fuel and maintenance records.
• Support management of administrative services to ensure cost-effectiveness, efficiency and adherence to group standards.
• Oversee office supplies, equipment inventory and procurement.
• Assist in onboarding new employees by preparing workspaces and equipment; coordinate office maintenance with external vendors.
• Knowledge for SAP and system management.
• Prepare reports, presentations, and other administrative documents.
• Manage cafeteria, food arrangements, visitor management, and handle billing, payments and MIS.
• Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.
• Supervise and monitor contractor performance.
• Recommend service improvements, evaluate personnel needs and schedule shifts and cleaning duties.
• Assist in managing company accommodation, including booking arrangements and maintenance.
• Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk.
• Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
• Overview of digital, AI and other emerging technologies to enhance business outcomes.

Skills

Facilities management

Vendor management

Logistics coordination

Employee onboarding

Documentation

Contractor supervision

Compliance monitoring

Training & development

Digital mindset

Education

Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or related discipline

Diploma/Certification in Facilities Management, Administration, or Supply Chain Management

Tools

SAP

Job description

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities of Role

Office Operations Management:

Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.

Logistics Coordination:

Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.

Service Coordination:

Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.

Inventory and Procurement:

Oversee office supplies, equipment inventory, and procurement.

Employee Onboarding:

Assist in onboarding new employees by preparing workspaces and equipment

Coordinate office maintenance and repairs with external vendors.

System management:

Knowledge for SAP

Documentation & reporting:

Prepare reports, presentations, and other administrative documents.

Cafeteria and Visitor Management:

Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.

Facility Cleanliness:

Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..

Contractor Supervision:

Supervise and monitor contractor performance.

Service Improvement:

Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.

Accommodation Assistance:

Assist in managing company accommodation, including booking arrangements and maintenance.

Compliance Assistance:

Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk

Training and Development:

Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.

Digital Mindset:

Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Educational Qualification

• Bachelor's degree in Business Administration, Commerce, Management, Facilities Management, Hospitality Management, or any related discipline.
• Diploma/Certification in Facilities Management, Administration, or Supply Chain Management will be an added advantage.