Admin Officer

Quest Alliance; Delhi; On-site; INR 355,000 - 426,000; Full time

Benefits offered by this job

Personal accident insurance

Mediclaim insurance

RFS allowance

Internet allowance

Childcare support

Wellbeing programs

Job summary

Quest Alliance is seeking an Admin Officer to streamline administration and procurement across the NW region, including Delhi and adjacent states. You will coordinate vendor onboarding, manage office records, and support program teams with compliant documentation.

The role requires a Bachelor’s degree with 3+ years' experience, strong MS Office and Excel skills, and a proactive, collaborative approach in a hybrid work setting.

Qualifications

• Bachelor’s degree with 3+ years related experience.
• Working knowledge of Microsoft Office Suite.
• Proficient in Excel.
• Knowledge of FMS software will be an added advantage.
• Good communication skills and teamwork.

Responsibilities

• Coordinate procurement for North & West region including Delhi and nearby states.
• Identify eco-friendly vendors and ensure supplier diversity.
• Maintain procurement documents and GRN records; ensure policy adherence.
• Assist with books, stationery, IT items, and workshop shipments.
• Onboard new vendors and maintain minimum 3 vendors per category.

Skills

MS Office

Excel

Communication

Team player

Self-motivated

Independence

Enthusiasm

Education

Bachelor’s degree or equivalent

Tools

FMS software

Procurement software

Job description

Designation: Admin Officer

Quest Alliance is a not-for-profit organization working across India, dedicated to equipping young people with the skills they need to thrive in a rapidly evolving world of work. Since 2008, we've been reimagining how young learners, especially those from underserved communities experience education, career readiness, and lifelong learning. We have been enabling equitable school-to-work transitions by building future-ready learning ecosystems that prioritize access, inclusion, and innovation.

Designation: Admin Officer

Quest Alliance is a not-for-profit organization working across India, dedicated to equipping young people with the skills they need to thrive in a rapidly evolving world of work. Since 2008, we've been reimagining how young learners, especially those from underserved communities experience education, career readiness, and lifelong learning. We have been enabling equitable school-to-work transitions by building future-ready learning ecosystems that prioritize access, inclusion, and innovation.

Through strong collaboration with government systems, educators, communities, and civil society, we co-create tech-enabled learning experiences that empower young learners - especially those from disadvantaged and underrepresented backgrounds to build dignified, thriving and future-ready careers.

We envision a world where education goes beyond access, becoming a powerful tool for self-empowerment, social mobility, and lasting impact.

Role Overview

This role focuses on ensuring smooth and efficient administration and procurement processes through timely coordination, documentation, and compliance. You will serve as a key point of contact for Admin and Procurement matters, supporting program teams with requirements, managing vendor coordination and purchase processes, and maintaining proper records to ensure transparency, compliance, and audit readiness through collaborative teamwork.

Procurement Related

• Provide procurement support for North & West region; Delhi, Madhya Pradesh, Haryana, Rajasthan, Himachal Pradesh (Except Gujarat) teams in procurement of goods, identification of new vendors whenever required
• Identify vendors for eco-friendly procurement to reduce carbon footprint
• Keep the procurement documents and database updated
• Ensure procurement policy is adhered
• Process vendor payment by ensuring GRN
• Keep office Asset and register updated and provide details for Fixed Asset insurance
• Assist team in books, stationery, IT items shipment to institution/workshops
• Assist IT regarding donor donated IT items logistics, diagnosis
• Assist IT team in lab setup and issues management in NW (Except Gujarat) Region
• On boarding new vendors & to ensure minimum 3 vendors in each category
• Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.

Admin Related

• Identify hotel and venues for events in NW (Except Gujarat) Region for events, training, workshops
• Arrange booking for local travel and accommodations for staffs and consultants
• Ensure that the office is being maintained and kept in order
• Ensure utility, rent payment processed on time, ensure office premise is clean and tidy
• On boarding new vendors & to ensure minimum 3 vendors in each strategic location
• Support Finance and Admin team with complete documentation by adhering the policies and procedures of the organization.

People-Related

• Employee Onboarding and Exit: Be present on the first day of a new employee to welcome them, support basic orientation on office norms, allocate and record office assets, assist with accommodation arrangements, and role model Quest's values and culture. During employee exit, coordinate the asset return process to support full and final settlement.
• Health and Safety: Act as the first point of contact for matters related to travel safety, fire exits, first aid kits, security concerns, and handling emergencies or accidents at the office or in the field. As the legal representative, inform relevant POCs in case of disasters such as floods, heavy rain, storms, heatwaves, or political unrest, and share any applicable weather or safety advisories.
• Facility Upkeep: Manage meeting room bookings, and ensure availability of adequate workspace, furniture, and equipment for staff.
• Green Practices: Oversee waste clearance and promote eco-friendly practices. Encourage reduction of plastic and paper usage in daily operations and during events or workshops, and actively sensitize staff about sustainable practices.

Others

• Understand Finance and Admin policy and process related to procurement, travel, contract.
• Taking ownership of the relevant work and being available for performance review and periodic meetings
• Being available to respond to the request of the F&A team.
• Participating actively in the F&A planning and review meetings and team meeting

Required Skills And Experience

• Bachelor’s (or equivalent) degree with 3+ years related experience.
• Working knowledge of Microsoft Office Suite.
• Proficient in Excel
• Knowledge of FMS software will be an added advantage
• Enthusiasm to take up challenges and lead from the front
• Good communication skills.
• Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player
• Ability to work independently as well as collaboratively with other team

Salary:

The pay band for the position starts at Rs. 35,000/- per month (cost to company) ( The salary offered will be commensurate with the experience and expertise of the candidate)

Benefits

• Comprehensive Personal Accident Insurance covering up to ₹10,00,000 annually
• Mediclaim Insurance covering up to ₹3,00,000 annually, supported through our insurance partner, Loop, which also offers additional wellness benefits
• Reach for the Stars (RFS) amount of up to ₹5,000 to support your self-learning and knowledge-building efforts
• Internet allowance of up to ₹750/month, reimbursable based on actual usage to support flexible and hybrid working arrangements
• For employees with children under the age of 6 years, Quest offers childcare or day care fee support through a monthly matching contribution of up to ₹3,000, helping you create a supportive work-life balance
• Access to emotional health and wellbeing programs such as:
• Group sessions worth ₹7,500 per session fully covered by the organisation
• 1:1 counselling sessions (worth ₹1,800 per session), fully covered by the organisation

At Quest Alliance, we pride ourselves on being an Equal Opportunities employer, embracing applications from all segments of the community. We are committed to ensuring that every applicant and employee is treated with fairness and respect, regardless of gender, sexual orientation, marital status, social status, caste, religious belief, age, or any other factor that is irrelevant to performance. Your individuality is valued and respected within our organization.

Know About Quest

Website : http://www.questalliance.net/

Blog : https://thelearnerbyquest.wordpress.com

About The Team And Culture

Everyday is a Friday! - How we make our workplace fun

Quest Day - Our Bday celebrated with people we love, and there is food & music

What our partners & collaborators say? - see here

Annual All Staff Meet - From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.

Watch our youtube playlists for more.