Admin Manager

Vachi HR India Private Limited; Bengaluru; On-site; INR 1,200,000 - 2,200,000; Full time

Benefits offered by this job

Competitive salary

Leadership role

Direct operational impact

Job summary

Vachi HR India Private Limited is seeking an experienced Admin Manager to lead administration across multiple centres. You will oversee documentation, compliance, facility operations, and a team of administrators, ensuring consistent standards and efficient operations.

The role requires strong leadership, multi-location coordination, vendor management, and the ability to establish SOPs, manage leases, licenses, and audits.

Qualifications

• Must have leadership and team management experience across multiple locations.
• Strong documentation and compliance handling skills are required.
• Experience in establishing SOPs and streamlining administrative processes.

Responsibilities

• Lead, mentor, and evaluate Admin Executives across all centres.
• Define roles, track performance, and ensure accountability.
• Establish SOPs and standardize administrative processes.
• Oversee day-to-day operations across all centres.
• Coordinate with HR, Finance, and Operations for budgeting and planning.
• Identify, onboard, and manage vendors; negotiate contracts and SLAs.
• Maintain audit-ready documentation and compliance records.

Skills

Leadership

Team management

Documentation management

Compliance handling

Operations coordination

Education

Bachelor's degree in B.Tech / BBA / B.Com or equivalent

Master's degree

Tools

MS Office

Job description

Our client is a progressive healthcare provider specializing in physiotherapy, injury prevention, pain management, and performance enhancement. The organization offers personalized treatment plans supported by technology-driven assessments, evidence-based practices, and outcome-focused rehabilitation programs, helping individuals improve mobility, recover effectively, and achieve long-term health and well-being.

About the Role:

We are looking for an experienced and highly organized Admin Manager. This role involves leading the administration function across multiple centres, ensuring strong control over documentation, compliance, and facility operations, while managing a team of administrators.

The ideal candidate will have strong leadership capabilities, operational expertise, and hands-on experience in managing documentation, legal compliance, and multi-location administration in a fast-paced environment.

Key Responsibilities:

• Lead, manage, and mentor a team of Admin Executives across all centres.
• Define roles, track performance, and ensure accountability.
• Establish SOPs and streamline administrative processes.
• Ensure smooth day-to-day operations across all centres.
• Act as the central point of control for administrative efficiency and issue resolution.
• Maintain consistency in processes and service standards across locations.

Facility Management:

• Oversee end-to-end facility operations for clinics and gyms.
• Ensure all centres are fully functional, compliant, and well-maintained.
• Handle escalations and preventive maintenance planning.

Delivery & Logistics Management:

• Own and manage all deliveries (equipment, supplies, new centre setup).
• Ensure timely coordination, tracking, and execution across locations.
• Plan logistics for new centre launches.
• Identify, onboard, and manage vendors for all operational needs.
• Negotiate contracts, pricing, and SLAs.
• Monitor vendor performance and ensure quality standards.

Documentation & Legal Compliance (Critical Responsibility):

• Own and maintain all centre-related documentation, including leases, vendor agreements, licenses, and compliance records.
• Ensure all legal and regulatory requirements for each centre are fulfilled, updated, and properly documented.
• Maintain an organized, audit-ready documentation system across centres.
• Track and maintain all financial and operational documents related to centres (invoices, contracts, expense records, etc.)
• Coordinate with Finance to ensure accurate documentation and timely submissions
• Ensure proper record-keeping, verification, and audit readiness

Location Scouting & Expansion Support:

• Lead identification and evaluation of new properties
• Coordinate site visits, documentation, and readiness for launch

Cross-functional Coordination:

• Work closely with HR, Finance, and Operations teams
• Support budgeting, cost control, and operational planning

Qualifications & Requirements:

• Bachelor’s degree (B.Tech, BBA, B.Com or equivalent), Master’s degree is a plus.
• 4-8 years of experience in administration, facility management, or operations.
• Strong experience in documentation management and compliance handling.
• Proven experience managing teams and multi-location operations (mandatory).
• Strong leadership, negotiation, and problem-solving skills.
• Proficiency in MS Office (Excel proficiency preferred).
• Must own a bike/scooter and have a valid driving license.

What We Offer:

• Competitive salary aligned with experience and leadership role.
• Opportunity to lead and scale operations across multiple centres.
• High ownership role with direct operational impact.