Admin Executive

Kidzonia Preschool; Pune District; On-site; INR 279,000 - 469,000; Full time

Benefits offered by this job

Travel allowance

Fuel reimbursement

Center visits across Pune

Job summary

Kidzonia Preschool in Pune is seeking an Admin Executive to manage day-to-day administration, procurement coordination, maintenance support, and event logistics across all centers. The role requires strong organization, basic tech skills, and mobility to visit multiple locations.

You will support center operations, coordinate with HO and center heads, track invoices and assets, and help plan events. A proactive, hands-on approach and the ability to multitask across teams are essential.

Qualifications

• Graduate in Commerce or related field with 2–4 years admin experience.
• Must own a 2-wheeler with valid license and mobility across centers.
• Proficient in Excel/Google Sheets for trackers and reports.
• Basic fluency in English, Hindi, and Marathi.
• Strong coordination and vendor management abilities.

Responsibilities

• General Administration: Manage administrative operations of the Regional Office and provide daily support to Kidzonia centers in Pune.
• Procurement Inventory Management: Raise and track purchase requests and coordinate with vendors.
• Facility Maintenance AMC Coordination: Visit centers to track and resolve maintenance issues and ensure AMC completion.
• Event Coordination Resource Planning: Plan events and ensure delivery of materials and logistics.
• Logistics Inter-Center Support: Oversee inter-center transfer of supplies and support new center setups.
• Documentation Reporting: Maintain records and submit weekly status reports to regional/admin heads.

Skills

Mobility

Excel/Sheets

Language skills

Interpersonal skills

Vendor coordination

Education

Graduate in Commerce/Administration

Tools

Excel

Google Sheets

Email

WhatsApp

Job description

Job Summary

The Admin Executive will be responsible for managing the day-to-day administration, procurement coordination, maintenance support, and event logistics across all Kidzonia centers in Pune. The role requires strong organizational skills, basic tech proficiency, and daily mobility to visit and support multiple centers. The ideal candidate must be proactive, hands‑on, and capable of multitasking across locations and teams.

Key Responsibilities

1. General Administration

• Manage administrative operations of the Regional Office and provide daily support to Kidzonia centers in Pune.
• Handle visitor management, documentation, and routine center‑level admin escalations.
• Maintain updated records of assets, vendor contacts, complaint logs, and AMC details.
• Coordinate with HO and Center Heads for all admin‑related requirements.

2. Procurement Inventory Management

• Raise and track purchase requests for uniforms, stationery, grocery, kits, and event‑related materials.
• Coordinate with vendors and the HO procurement team to ensure timely delivery and quality checks.
• Maintain stock registers, delivery logs, and center‑wise inventory records.
• Negotiate with local vendors for best pricing, quality, and availability.

3. Facility Maintenance AMC Coordination

• Visit centers regularly to track and resolve issues related to plumbing, electrical, carpentry, pest control, etc.
• Ensure timely servicing and AMC completion of assets like ACs, CCTV, water purifiers, etc.
• Maintain and follow up on center‑wise complaint resolution trackers.
• Coordinate deep cleaning and monthly maintenance tasks at all centers.

4. Event Coordination Resource Planning

• Collaborate with Center Heads to plan and prepare for upcoming events, celebrations, and activities.
• Ensure availability and delivery of event‑specific materials - d cor, printables, banners, sound systems, etc.
• Maintain a center‑wise event calendar and resource checklist, ensuring proactive planning and execution.

5. Logistics Inter-Center Support

• Oversee logistics for transferring supplies between centers, or from RO/HO to centers.
• Track dispatch of couriers, materials, kits, and vendor deliveries.
• Support new center setups by coordinating furniture, branding, and equipment installations.

6. Documentation Reporting

• Maintain organized records of all purchase orders, bills, receipts, vendor contracts, and quotations.
• Submit weekly status reports on admin activities, maintenance updates, and procurement progress to the Regional/Admin Heads.
• Ensure center compliance in terms of utility bill tracking, rental records, and maintenance logs.

Requirements

• Gender Preference- Male candidate preferred for on-ground mobility and travel
• Mobility Requirement- Must own a 2-wheeler with valid driving license to travel across centers
• Computer Skills- Proficient in using computer, email, and WhatsApp for coordination
• Excel Knowledge- Working knowledge of Excel/Google Sheets for maintaining trackers and reports
• Language Skills- Basic fluency in English, Hindi, and Marathi preferred
• Interpersonal Skills- Good coordination, vendor handling, and multi-tasking abilities

Qualifications Experience

Education: Graduate in Commerce, Administration, Business Management, or relevant field.

Experience: 2-4 years of experience in admin, procurement, or facility coordination.

Prior experience in school/retail/multi-unit operations will be an added advantage.

Benefits

• Base location: Kidzonia Pune Regional Office, Pimple Saudagar, with daily travel to allocated centers.
• Competitive salary with travel allowance/fuel reimbursement as per company norms.
• Structured reporting and exposure to fast-growing preschool operations.
• Opportunity to collaborate with multiple departments including Academics, HR, and Finance.