Admin Coordinator (GM Secretary)

Earn Modes; Panaji; On-site; INR 300,000 - 460,000; Full time

Job summary

Hilton Goa Panaji is seeking an Admin Coordinator (GM Secretary) to support senior leadership with administrative and financial tasks, including invoicing and supplier management. The role involves coordinating with hotel departments, ensuring accuracy and timely processing of records, and contributing to sustainability initiatives.

The position emphasizes strong organizational skills, attention to detail, and excellent communication abilities to maintain smooth operations across departments in

Qualifications

• Strong attention to detail and accuracy in administrative tasks.
• High level of interpersonal skills in both oral and written communication.
• Experience in an administrative role is desirable.
• Effective time management and ability to follow directions.
• Good verbal and written communication skills.
• Strong organizational, supervisory, and administrative capabilities.

Responsibilities

• Provide administrative and financial support, invoicing and purchase orders via Birchstreet; support daily Engineering operations.
• Procure and manage supplier relationships; process supply orders through hotel systems.
• Ensure QA documentation; support audits to ensure compliance with standards.
• Manage the HotSOS system for task prioritization and maintain asset usage records.
• Coordinate with Housekeeping to return rooms to inventory and support schedules.
• Contribute to ESG and LightStay sustainability initiatives.

Skills

Attention to detail

Interpersonal skills

Time management

Verbal communication

Written communication

Organizational skills

Supervisory experience

Administrative capabilities

Job description

Admin Coordinator (GM Secretary)
Goa, India(On-site)

Job Identification219522
Job CategoryAdministration
Posting Date14/08/2026, 03:11 pm
Job ScheduleFull time
LocationsDoubleTree by Hilton Goa Panaji(On-site)
Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As anAdmin Coordinator (GM Secretary), you’re not just providing support to department managers – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

• Administrative & Financial Support: Ensure accurate record-keeping, assist with invoicing and purchase orders via Birchstreet, and support daily Engineering operations.
• Procurement & Supplier Management: Process supply orders through hotel systems, manage supplier relationships, and follow up on deliveries and invoices.
• Quality & Compliance Oversight: Inspect incoming goods, maintain QA documentation, and support audit processes to ensure compliance with standards.
• Task & Asset Coordination: Manage the HotSOS system for task prioritization, and maintain accurate records of asset usage and disposal.
• Cross-Department Collaboration: Liaise with Housekeeping to return rooms to inventory efficiently and support operational schedules like the Perfect Room program.
• Sustainability & ESG Initiatives: Actively contribute to environmental programs such as ESG and LightStay to support the hotel’s sustainability goals.

A passion for spreading the light and warmth ofHospitality. Acting withIntegrityand always doing the right thing. Inspiring others throughLeadership. A belief thatTeamworkdrives the best outcomes. A sense ofOwnershipand accountability. And a focus on theNow, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• Strong attention to detail and accuracy in administrative work.
• High level of interpersonal skills in both oral and written communication.
• Previous experience in an administrative role is desirable.
• Effective time management and ability to follow directions.
• Good verbal and written communication skills.
• Strong organizational, supervisory, and administrative capabilities.

Join an Award-Winning Workplace Culture

At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite ofworld-class brands,and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.

Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore ourCareers Blogto see why we’re more than a great place to stay—we’re a great place to work.