Admin Coordinator (GM Secretary)

Hilton; Goa; On-site; INR 300,000 - 500,000; Full time

Job summary

Hilton Goa invites an Admin Coordinator (GM Secretary) to support department managers and uphold the warmth of hospitality. You will handle administrative tasks, invoicing, procurement, and daily engineering operations to ensure smooth hotel performance.

You’ll coordinate with Housekeeping, manage assets, support audits, and contribute to ESG initiatives like LightStay. The role emphasizes accuracy, communication, and teamwork in a fast-paced hospitality environment.

Qualifications

• Strong attention to detail and accuracy in administrative work.
• Excellent interpersonal and written communication skills.
• Previous administrative experience is desirable.
• Excellent time management and ability to follow directions.
• Strong verbal and written communication skills.
• Strong organizational, supervisory, and administrative capabilities.

Responsibilities

• Administrative & financial support: Ensure accurate record-keeping, assist with invoicing and purchase orders via Birchstreet, and support daily Engineering operations.
• Procurement & supplier management: Process supply orders through hotel systems, manage supplier relationships, and follow up on deliveries and invoices.
• Quality & compliance oversight: Inspect incoming goods, maintain QA documentation, and support audit processes to ensure compliance with standards.
• Task & asset coordination: Manage the HotSOS system for task prioritization, and maintain accurate records of asset usage and disposal.
• Cross-department collaboration: Liaise with Housekeeping to return rooms to inventory efficiently and support operational schedules like the Perfect Room program.
• Sustainability & ESG initiatives: Actively contribute to environmental programs such as ESG and LightStay to support the hotel’s sustainability goals.

Skills

Attention to detail

Interpersonal skills

Administrative experience

Time management

Communication skills

Supervisory skills

Job description

Job Description

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As an Admin Coordinator (GM Secretary), you’re not just providing support to department managers – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities

Here’s what you’ll do during a typical day:

• Administrative & Financial Support: Ensure accurate record-keeping, assist with invoicing and purchase orders via Birchstreet, and support daily Engineering operations.
• Procurement & Supplier Management: Process supply orders through hotel systems, manage supplier relationships, and follow up on deliveries and invoices.
• Quality & Compliance Oversight: Inspect incoming goods, maintain QA documentation, and support audit processes to ensure compliance with standards.
• Task & Asset Coordination: Manage the HotSOS system for task prioritization, and maintain accurate records of asset usage and disposal.
• Cross-Department Collaboration: Liaise with Housekeeping to return rooms to inventory efficiently and support operational schedules like the Perfect Room program.
• Sustainability & ESG Initiatives: Actively contribute to environmental programs such as ESG and LightStay to support the hotel’s sustainability goals.

Qualifications

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

Minimum Qualifications

• Strong attention to detail and accuracy in administrative work.
• High level of interpersonal skills in both oral and written communication.
• Previous experience in an administrative role is desirable.
• Effective time management and ability to follow directions.
• Good verbal and written communication skills.
• Strong organizational, supervisory, and administrative capabilities.

About Us

Join an Award-Winning Workplace Culture

At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.

Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog to see why we’re more than a great place to stay—we’re a great place to work.