Admin Assistant 3 - India

INTEC CME India Pvt Ltd; Bengaluru; On-site; INR 900,000 - 1,200,000; Full time

Job summary

CME Group is seeking a Workplace Operations Manager in Bengaluru to lead daily operations across multiple floors, elevating housekeeping, pantry, and food/beverage services for a superior employee experience.

You’ll manage external facilities vendors, plan end-to-end events, and oversee procurement, budgeting, and inventory governance, coordinating with HR, IT, Finance, and Real Estate to optimize processes and sustainability.

Qualifications

• 5 to 8+ years of corporate administration, workplace operations or hospitality management.
• Autonomous problem solving with minimal supervision.
• Proven stakeholder & vendor management experience.
• Budgeting, PO tracking and vendor invoice auditing experience.
• Excellent communication with executives and VIP guests.
• Drive sustainability and safety initiatives in the office.

Responsibilities

• Oversee daily workplace operations across floors/sites with high service standards.
• Manage external facilities vendors and SLAs; resolve escalations.
• Plan and execute end-to-end event logistics for corporate events.
• Oversee procurement and budgeting from PR to payment; reconcile invoices.
• Maintain inventory control for office supplies and facilities consumables.
• Standardize admin workflows and document SOPs.

Skills

Workplace operations

Vendor management

Budget management

Stakeholder management

Communication skills

Process improvement

Tools

Coupa

SAP

Jira Service Management

Envoy

Job description

What You’ll Do

• Workplace Operations & Experience Ownership: Direct and elevate daily workspace operations across multiple floors or sites. Establish high operating standards for housekeeping, pantry, and food/beverage services (cafeteria and tuck shop operations), ensuring an exceptional workplace experience for employees and visitors.
• Vendor & Facilities SLA Management: Serve as the primary contact for external facilities vendors (House keeping, general maintenance, pest control, waste management, equipment leasing). Hold vendors accountable to Service Level Agreements (SLAs), resolve complex service escalations, and participate in annual vendor contract reviews and negotiations.
• Event Logistics: Partner with internal event organizers and executive stakeholders to plan, configure, and execute end-to-end logistics, decor, and AV/IT coordination for high-profile corporate events and town halls.
• Procurement, Budgeting & Reconciliation: Oversee the end-to-end purchasing lifecycle (PR-to-PO-to-payment) for office operations. Monitor department supply budgets, identify cost-saving opportunities, reconcile discrepancies between invoices and delivery logs, and coordinate with Finance for accurate month-end accruals.
• Supply Chain & Inventory Governance: Design, implement, and maintain inventory control systems across corporate merchandise/swag, office supplies, emergency/first-aid kits, and facilities consumables to ensure optimal stock levels and zero operational downtime.
• Process Optimization & Administration: Standardize and modernize office administrative workflows (courier management, secure document shredding, onboarding setup). Document standard operating procedures (SOPs).

What You’ll Bring

• Experience: 5 to 8+ years of progressive experience in corporate administration, workplace operations, or hospitality management within a fast-paced or multi-site environment.
• Autonomous Problem Solving: Demonstrated track record of exercising high judgment, anticipating operational bottlenecks, and resolving facility or administrative emergencies with minimal supervision.
• Stakeholder & Vendor Management: Proven ability to build trusted partnerships with cross-functional leadership (HR, IT, Finance, Real Estate) and firmly manage external service partners.
• Financial & Process Acumen: Experience managing operational budgets, tracking purchase orders, auditing vendor invoices, and using inventory/ticketing software ("Coupa, SAP, Jira Service Management, Envoy").
• Communication & Presence: Exceptional verbal and written communication skills with the polish required to interface with executive leadership and VIP guests.
• Continuous Improvement Mindset: A proactive drive to audit existing workplace workflows, streamline inefficiencies, and drive sustainability/safety initiatives across the office.

CME Group: Where Futures are Made

CME Group is the world's leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it - all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we're looking for more.

At CME Group, we embrace our employees' unique experiences and skills to ensure that everyone's perspectives are acknowledged and valued.

As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.

CME Group exchanges offer the widest range of global benchmark products across all major asset classes based on interest rates, equity indexes foreign exchange energy agricultural products and metals.

A rewarding career is only the beginning Best Place to Work

Hear more about our employee experience Get a look inside CME Group and see what makes us tick

For U.S. employment, CME Group is legally required to validate a new hire’s employment eligibility by having them complete an Employment Eligibility Verification (Form I-9) companied with legally acceptable proof of identity and work authorization (as listed on the Form I-9). CME Group uses E-Verify, which is an online system operated by the U.S. Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility and validate social security numbers. Through participation in the E-Verify program, information entered on Form I-9 will be provided and compared to information available at both of these agencies. See posters below for more details.

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