ADMIN

GreyLabs; Mumbai; Presencial; INR 300.000 - 420.000; Jornada completa

Descripción de la vacante

GreyLabs AI is seeking a hands-on Admin Lead for the Mumbai office. You will manage day-to-day operations, vendor coordination, and office logistics to keep the team focused on building products. You will handle onboarding, asset management, and events while maintaining accurate records.

This foundational role requires coordination, diligence, and adaptability in a fast-growing startup environment. You will work closely with founders and teams to ensure smooth office operations and timely

Formación

• Strong organizational skills with attention to detail and follow-through.
• Excellent communication and coordination abilities across teams.
• Comfortable in a fast-paced startup with shifting priorities.
• Proactive, resourceful and able to solve problems independently.

Responsabilidades

• Handle procurement of office supplies, equipment, and consumables.
• Coordinate with vendors, service providers, and building management.
• Arrange travel including flights, hotels, and cabs for the team.
• Assist onboarding logistics: desk setup, access cards, assets.
• Maintain admin records, contracts and compliance documentation.

Conocimientos

Organizational skills

Communication

Startup adaptability

Google Workspace proficiency

Herramientas

Google Workspace

Descripción del empleo

Job Description:

Position: Admin

Location: Mumbai, India

Experience: 0-2 years

Type: Full-time

About GreyLabs AI

GreyLabs AI builds Voice AI and Analytics products for the BFSI sector. Our customers are banks, NBFCs, insurance companies, and fintechs and we help them transform how they engage customers, manage collections, and derive intelligence from voice interactions.

We are a Series A Funded company at the scaling stage, with a strong product, a growing customer base, and the ambition to become the dominant Voice AI platform for BFSI in India.

About the Role

Were looking for a hands-on Admin Lead to manage the day-to-day operations of our Mumbai office. This is a foundational role and youll be the go-to person who keeps everything running smoothly, from office management to vendor coordination, so the rest of the team can focus on building.

What You Will Own

• Handle procurement of office supplies, equipment, and consumables


• Coordinate with vendors, service providers, and building management


• Manage travel arrangements of flights, hotels, and cabs for the team


• Support onboarding logistics for new hires wrt desk setup, access cards, assets


• Maintain records, contracts, and documentation for admin and compliance purposes


• Organize internal events, team offsites, and office celebrations


• Handle petty cash, expense tracking, and invoice management


• Act as the single point of contact for all office-related needs and escalations


• Asset & Inventory Management


• Maintain inventory records for laptops, accessories, and office equipment.


• Coordinate device allocation and retrieval for employees.


• Track stock availability and support forecasting for upcoming hiring requirements.


• Manage onboarding and offboarding asset logistics.


• Coordinate shipment and collection of company-owned equipment when required.


• Ensure asset records remain accurate and updated.

What We Are Looking For

• 0-2 years of experience in office administration or facilities management


• Strong organizational skills with an eye for detail and follow-through


• Excellent communication and coordination skills , you work with everyone


• Comfortable working in a fast-paced, startup environment with changing priorities


• Proactive, resourceful, and able to solve problems independently


• Proficiency in Google Workspace


• Prior experience at a startup or tech company is a plus

Why Join GreyLabs AI

Be Part Of Something Big, Join a Series A funded company at the forefront of Voice AI , a category thats just getting started in Indias BFSI sector.

Build from the Ground Up This isnt a maintenance role ,youll help shape how a fast-growing startup runs its operations from day one.

Direct Access to Founders Work closely with the founding team, get heard, and see your ideas translate into action , no 10-layer approval chains.

Startup Speed, Real Impact In a large company, your work is a drop in the ocean. Here, everything you do directly impacts how the team functions and grows.

Grow as We Grow As GreyLabs scales, so will your role. Early employees grow faster in skills, responsibility, and career trajectory.

Young, Ambitious & Collaborative Team Work with a team thats driven, supportive, and genuinely enjoys what theyre building together.

Prime Mumbai Location A well-set-up office in Mumbai with a great work environment and easy accessibility.

Learn the Startup Playbook Get firsthand exposure to how a high-growth AI company operates , invaluable experience that no MBA can teach.

High Ownership, Zero Bureaucracy Own your function completely. No micromanagement, no red tape just trust, responsibility, and results.