Accounts Payable Analyst I

Kimberly-Clark USA; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Kimberly-Clark in Pune, India seeks an Accounts Payable Analyst I to provide end-to-end AP support and ensure timely, accurate invoice processing in SAP. You will maintain AP records, support supplier payments, and meet service levels for GBS Finance LAO customers while adhering to internal controls.

You will work with SAP and VIM, process invoices and support country audits, inquiries, and process improvements.

Qualifications

• Experience with Accounts Payable processing and supplier payments.
• Able to review and validate invoices, debit/credit notes, and purchase orders.
• Proficiency with SAP and VIM or similar invoice management solutions.
• Strong attention to detail and accuracy.

Responsibilities

• Receive, review, validate, process, and confirm invoices, debit notes, credit notes, and invoice provisions for purchases and expenses related to goods and services.
• Ensure documentation is complete, accurate, and contains the required approvals before processing transactions in SAP.
• Register invoices, debit notes, and credit notes daily by performing the appropriate SAP transactions to maintain timely and accurate Accounts Payable records.
• Meet agreed service levels for GBS Finance LAO customers, ensuring timely and quality delivery based on customer requirements.
• Review Purchase Orders associated with invoices and validate goods receipts and service acceptances to ensure compliance with three-way matching / triple validation requirements.
• Ensure supplier payment terms are correctly followed in accordance with company guidelines and support timely payment processing.
• Review and release authorized pre-registered invoices for accounting and payment after validating the required information.
• Provide documentation and information required by supported countries for audits, filing, analysis, and other Accounts Payable-related activities.
• Respond to inquiries from internal and external customers and provide guidance relating to processes, systems, documentation, and Accounts Payable requirements.
• Ensure activities are performed in accordance with applicable internal controls, data management requirements, and established procedures.
• Comply with applicable safety, health, environmental, loss-control, and regulatory requirements.
• Actively participate in and support continuous improvement and development initiatives promoted by the organization.
• Ensure compliance with established quality requirements, with a focus on meeting the expectations of internal and external customers.
• Support integration and implementation activities involving GBS services and customers.
• Provide SAP and process support for implementation projects and new team members, including process training where required.
• Participate in system updates and changes to SAP processes required by local or corporate markets.
• Support the creation, review, and updating of process manuals and standard operating procedures.

Skills

Detail-oriented

Organized

AP processes

Tools

SAP

Vendor Invoice Management (VIM)

Job description

Accounts Payable Analyst I

Job Description

Join the team behind iconic brands like Huggies®, Kleenex®, Cottonelle®, Scott®, Kotex®, Poise®, Depend®, and Kimberly-Clark Professional®. At Kimberly-Clark, it's all here for you: innovation, growth, and the chance to make a real impact.

You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.

Here, you'll bring your professional expertise, talent, and drive to support our Accounts Payable operations and deliver accurate, timely, and high-quality financial services. In this role, you'll help us deliver better care for billions of people around the world.

It starts with YOU.

Main Purpose of the Role

Provide end-to-end support for the Accounts Payable and invoice processing process, ensuring timely and accurate processing of invoices and related transactions in SAP.

The role is responsible for maintaining accurate Accounts Payable records, supporting timely supplier payments, meeting agreed service levels, complying with internal controls, and providing quality service to internal and external customers.

Main / Primary Responsibilities

• Receive, review, validate, process, and confirm invoices, debit notes, credit notes, and invoice provisions for purchases and expenses related to goods and services.
• Ensure documentation is complete, accurate, and contains the required approvals before processing transactions in SAP.
• Register invoices, debit notes, and credit notes daily by performing the appropriate SAP transactions to maintain timely and accurate Accounts Payable records.
• Meet agreed service levels for GBS Finance LAO customers, ensuring timely and quality delivery based on customer requirements.
• Review Purchase Orders associated with invoices and validate goods receipts and service acceptances to ensure compliance with three-way matching / triple validation requirements.
• Ensure supplier payment terms are correctly followed in accordance with company guidelines and support timely payment processing.
• Review and release authorized pre-registered invoices for accounting and payment after validating the required information.
• Provide documentation and information required by supported countries for audits, filing, analysis, and other Accounts Payable-related activities.
• Respond to inquiries from internal and external customers and provide guidance relating to processes, systems, documentation, and Accounts Payable requirements.
• Ensure activities are performed in accordance with applicable internal controls, data management requirements, and established procedures.
• Comply with applicable safety, health, environmental, loss-control, and regulatory requirements.
• Actively participate in and support continuous improvement and development initiatives promoted by the organization.
• Ensure compliance with established quality requirements, with a focus on meeting the expectations of internal and external customers.
• Support integration and implementation activities involving GBS services and customers.
• Provide SAP and process support for implementation projects and new team members, including process training where required.
• Participate in system updates and changes to SAP processes required by local or corporate markets.
• Support the creation, review, and updating of process manuals and standard operating procedures.

Functional / Business Skills

Maintain accurate records and controls for the company's Accounts Payable activities to support timely supplier payments.

Maintain reliable information within financial systems to support reporting and business decision-making.

Deliver quality and customer-focused service to supported markets and stakeholders.

Follow established systems, controls, procedures, and quality standards within the Accounts Payable function.

Use SAP Finance functionality to process and record transactions related to Accounts Payable.

Work with Vendor Invoice Management (VIM) or similar invoice management solutions for the receipt, control, and registration of supplier payment documents.

Apply knowledge of financial controls, accounting controls, performance metrics, financial systems, and continuous improvement within Accounts Payable processes.

Identify, investigate, and resolve routine Accounts Payable issues in a timely manner.

Develop strong expertise in AP transaction processing and share process knowledge with colleagues when required.

Work accurately in a transaction-driven environment while meeting agreed timelines and service levels.

About You

You are detail-oriented, organized, and comfortable working with financial transactions and systems. You understand the importance of accuracy and timeliness when processing invoices and supporting supplier payments.

You Bring:

• Strong attention to detail and accuracy.
• Good