Accounting Specialist

GEP; Coimbatore District; On-site; INR 300,000 - 520,000; Full time

Job summary

GEP is seeking a Specialist to own operation performance, SLA, quality, compliance and utilization support. The role emphasizes day-to-day invoice processing, payments, and continuous improvement projects to reduce cycle time and boost efficiency.

Ideal candidates will have 3+ years in similar roles, strong invoicing software skills (Tally, FreshBooks), and solid bookkeeping knowledge. Collaboration with clients and adherence to AP workflows are essential.

Qualifications

• Minimum 3 years in a similar role with invoicing/payments focus.
• Strong proficiency in invoicing software (Tally, FreshBooks).
• Knowledge of bookkeeping basics and tax handling.
• Proficient in MS Excel, Word, Outlook Express.
• Ability to collaborate and manage client requests.
• Ability to review invoices and verify tax details.
• Understanding of AP processes and AP automation.

Responsibilities

• Complete payments and control expenses by processing invoices.
• Reconcile invoices with system reports and balances.
• Charge expenses to accounts and cost centers via entries.
• Process vendor invoices, verify IDs, resolve discrepancies.
• Maintain ledgers by posting transactions.
• Verify vendor statements and related transactions.
• Investigate invoice discrepancies and maintain vendor master records.
• Follow up for invoice approvals in workflow system.

Skills

Invoice processing

Client coordination

Tax verification

Excel/Office tools

Process optimization

Communication skills

Tools

Tally

FreshBooks

Job description

JOB SUMMARY

The Specialist will Manage and own operation performance SLA, quality, compliance and utilization support and maintain the day-to-day activities. Identifies and implements continuous improvement project to reduce cycle time and increase efficiency.

REQUIREMENTS

• A minimum of 3 years experience in a similar role, where invoice processing and payments was a significant part of the role.
• Advanced proficiency in invoicing software, such as Tally and FreshBooks
• Knowledge of book-keeping
• Proficiency in standard software applications such as Microsoft Excel, Word, and Outlook Express
• Advanced ability to collaborate, manage client requests, and answer queries
• Ability to review invoices and verify tax information
• Understanding of AP process and AP automation solution
• Familiarity with the companys policies and procedures

KEY RESPONSIBILITIES

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoices; and recording entries.
• Processes vendor invoices by monitoring discount opportunities; verifying federal ID numbers; resolving purchase orders, contracts, invoices, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Research and resolve invoice discrepancies C account disbursements
• Maintain the Vendor Master Records/Updates/New Vendor Setup.
• Follow up with the requestor/approver for invoice approvals in the workflow system