ACCOUNT OFFICER I

Royal IHC India Private Limited; Navi Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Royal IHC India Private Limited is seeking an experienced finance professional to own end-to-end Accounts Receivable, Accounts Payable, banking and financial operations in Navi Mumbai. The role requires 7+ years in finance, strong knowledge of P2P and Q2C, and proficiency with IFS ERP.

You will support intercompany invoicing, monthly settlements and ensure timely financial reporting, while maintaining compliance with tax rules and stakeholder inquiries.

Qualifications

• 7+ years of experience in Finance with AR/AP exposure.
• Strong understanding of P2P and Q2C processes.
• Experience with ERP systems, preferably IFS.
• Proficiency in MS Excel, Word, Teams and Outlook.

Responsibilities

• Generate, review, validate, finalize and issue invoices in IFS.
• Verify invoice accuracy, VAT treatment, PO alignment, and customer details.
• Perform compliance validations including VIES checks and regulatory requirements.
• Process and reconcile bank movements in IFS and prepare payment batches.
• Manage intercompany invoicing and monthly settlement activities.
• Handle supplier invoices and credit notes through KOFAX and IFS.
• Respond to supplier invoice-related inquiries and ensure timely postings.

Skills

AR/AP management

VAT & compliance

Stakeholder management

Excel & MS Office

Education

Bachelor’s/Master’s in Finance or Accounting

7+ years in Finance

Tools

IFS ERP

KOFAX

Microsoft Excel

Job description

The Role: Responsible for end-to-end Accounts Receivable (AR), Accounts Payable (AP), Banking and Financial Operations activities, ensuring accurate transaction processing, compliance with financial and tax requirements, stakeholder support, and timely financial reporting.

Key Roles & Responsibilities

• Generate, review, validate, finalize and issue sales invoices in IFS.
• Verify invoice accuracy, VAT treatment, purchase order alignment, customer details and supporting documents.
• Perform compliance validations including VIES checks and other regulatory requirements.
• Coordinate with internal stakeholders to obtain missing or incorrect information.
• Process advance invoices and reconcile them with final invoices.
• Ensure urgent and high-priority invoices are processed within required timelines.
• Distribute invoices through email, customer portals and other customer-specific systems.
• Maintain complete invoice records and documentation in IFS.
• Handle customer inquiries related to invoices and orders.
• Process chargebacks and write-offs based on Treasury instructions.
• Support intercompany invoicing and monthly settlement activities.
• Manage specialized invoicing activities including lending, scrap and contract management invoices.
• Receive, review and process supplier invoices and credit notes through KOFAX and IFS.
• Validate VAT treatment, supplier information, purchase order alignment and supporting documentation.
• Return incorrect invoices to suppliers for correction.
• Manage interim account postings and ensure timely clearing.
• Ensure invoices are available for payment within agreed deadlines.
• Assess labor-related invoices for WKA (Dutch Chain Liability Act) applicability and allocate amounts to the G-account where required.
• Monitor and reconcile interim accounts and self-billing transactions.
• Respond to supplier invoice-related inquiries.
• Process and reconcile all bank movements in IFS.
• Prepare and review payment batches.
• Monitor and resolve unapplied, misapplied and unidentified payments.
• Manage intercompany netting activities and reconcile balances.
• Support period-end controls and bank reconciliations.
• Respond to banking and payment-related inquiries.

Key Activities

• Generate, review and finalize invoices.
• Distribute invoices and maintain records.
• Validate and post supplier invoices and credit notes.
• Process payments and apply receipts.
• Reconcile bank transactions and outstanding balances.
• Manage customer and supplier inquiries.
• Process chargebacks and write-offs.

Education

• Bachelor’s or Master’s degree in Finance, Accounting or a related field.

Experience and Knowledge

• 7+ years of experience in Finance.
• Strong understanding of accounting principles and financial processes.
• Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.
• Experience with ERP systems, preferably IFS.
• Proficiency in Microsoft Excel, Word, Teams and Outlook.

Core Competencies

• Excellent written and verbal communication skills in English.
• Strong stakeholder management and relationship-building skills.
• Customer-focused and proactive mindset.
• Ability to work independently and collaboratively.
• Strong analytical and problem-solving capabilities.
• Highly organized, accurate and detail-oriented.
• Ability to positively influence stakeholders.
• Strategic thinking and long-term perspective.

Company Overview

Royal IHC is a leading supplier of maritime technology and expert craftsmanship. Driven by innovation, our dedicated experts provide a competitive edge to our worldwide customers in the dredging, offshore, mining and defence industries. However, Royal IHC is much more than vessels, equipment and services. We deliver reliable, integrated solutions that improve operational efficiency and create a platform for a more sustainable performance. As we navigate new waters, our aim remains unchanged: to discover the smartest and safest way forward for both our customers and our people. Together, we create the maritime future. In 2042 (when we exist 400 years) Royal IHC will be a fully sustainable company with a net-zero portfolio. www.linkedin.com/company/royalihc