ACCOUNT OFFICER I

Royal IHC; Navi Mumbai; On-site; INR 1,200,000 - 2,100,000; Full time

Job summary

Royal IHC in Navi Mumbai seeks a senior Finance professional to manage end-to-end Accounts Receivable and Payable, Banking and financial operations, ensuring accurate processing and regulatory compliance. You will support stakeholders, oversee VAT treatment, and drive timely financial reporting within the IFS ERP environment.

The role requires 7+ years in Finance, deep knowledge of P2P and Q2C processes, and strong Excel/Office skills.

Qualifications

• 7+ years of experience in Finance.
• Strong understanding of accounting principles and financial processes.
• Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.
• Experience with ERP systems, preferably IFS.
• Proficiency in Microsoft Excel, Word, Teams and Outlook.

Responsibilities

• Generate, review, validate, finalize and issue invoices in IFS.
• Verify invoice accuracy, VAT treatment, PO alignment, customer details and supporting documents.
• Perform compliance validations including VIES checks and regulatory requirements.
• Coordinate with internal stakeholders to obtain missing or incorrect information.
• Process advance invoices and reconcile with final invoices.
• Ensure urgent invoices are processed within timelines.
• Distribute invoices via email, portals and systems.
• Maintain invoice records and documentation in IFS.
• Handle customer inquiries related to invoices and orders.
• Process chargebacks and write-offs per Treasury instructions.
• Support intercompany invoicing and monthly settlements.
• Manage specialized invoicing (lending, scrap, contract) invoices.
• Review supplier invoices and credit notes via KOFAX and IFS.
• Validate VAT treatment and supplier details; return incorrect invoices.

Skills

P2P processes

Q2C processes

Financial reporting

Stakeholder management

Analytical skills

Attention to detail

ERP experience

Education

Bachelor's or Master's in Finance or Accounting

Tools

IFS ERP

Microsoft Excel

Microsoft Word

Microsoft Teams

Outlook

Job description

The Role:

Responsible for end-to-end Accounts Receivable (AR), Accounts Payable (AP), Banking and Financial Operations activities, ensuring accurate transaction processing, compliance with financial and tax requirements, stakeholder support, and timely financial reporting.

Key Roles & Responsibilities

• Generate, review, validate, finalize and issue sales invoices in IFS.
• Verify invoice accuracy, VAT treatment, purchase order alignment, customer details and supporting documents.
• Perform compliance validations including VIES checks and other regulatory requirements.
• Coordinate with internal stakeholders to obtain missing or incorrect information.
• Process advance invoices and reconcile them with final invoices.
• Ensure urgent and high-priority invoices are processed within required timelines.
• Distribute invoices through email, customer portals and other customer-specific systems.
• Maintain complete invoice records and documentation in IFS.
• Handle customer inquiries related to invoices and orders.
• Process chargebacks and write-offs based on Treasury instructions.
• Support intercompany invoicing and monthly settlement activities.
• Manage specialized invoicing activities including lending, scrap and contract management invoices.
• Receive, review and process supplier invoices and credit notes through KOFAX and IFS.
• Validate VAT treatment, supplier information, purchase order alignment and supporting documentation.
• Return incorrect invoices to suppliers for correction.
• Manage interim account postings and ensure timely clearing.
• Ensure invoices are available for payment within agreed deadlines.
• Assess labor-related invoices for WKA (Dutch Chain Liability Act) applicability and allocate amounts to the G-account where required.
• Monitor and reconcile interim accounts and self-billing transactions.
• Respond to supplier invoice-related inquiries.
• Process and reconcile all bank movements in IFS.
• Prepare and review payment batches.
• Monitor and resolve unapplied, misapplied and unidentified payments.
• Manage intercompany netting activities and reconcile balances.
• Support period-end controls and bank reconciliations.
• Respond to banking and payment-related inquiries.

Key Activities

• Generate, review and finalize invoices.
• Distribute invoices and maintain records.
• Validate and post supplier invoices and credit notes.
• Process payments and apply receipts.
• Reconcile bank transactions and outstanding balances.
• Manage customer and supplier inquiries.
• Process chargebacks and write-offs.

Education

• Bachelor's or Master's degree in Finance, Accounting or a related field.

Experience and Knowledge

• 7+ years of experience in Finance.
• Strong understanding of accounting principles and financial processes.
• Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.
• Experience with ERP systems, preferably IFS.
• Proficiency in Microsoft Excel, Word, Teams and Outlook.

Core Competencies

• Excellent written and verbal communication skills in English.
• Strong stakeholder management and relationship-building skills.
• Customer-focused and proactive mindset.
• Ability to work independently and collaboratively.
• Strong analytical and problem-solving capabilities.
• Highly organized, accurate and detail-oriented.
• Ability to positively influence stakeholders.
• Strategic thinking and long-term perspective.