Account Executive

Bansal Power Press; Rajkot; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Bansal Power Press in Rajkot, Gujarat is seeking a hands-on Account Executive to independently manage day-to-day accounting and finance activities of a manufacturing unit.

The role requires ownership of accounts, GST/TDS compliance, invoicing, reconciliation, banking, MIS reporting and coordination with customers, suppliers and auditors. Immediate joiner preferred.

Qualifications

• Hands-on accounting experience in a manufacturing setup.
• Strong knowledge of GST and TDS compliance.
• Experience with invoicing, ledgers, reconciliation and MIS reporting.

Responsibilities

• Manage day-to-day accounting operations and maintain books.
• Handle sales invoices and GST/compliance related activities.
• Maintain GL, cash book, bank book, ledgers and reconciliations.
• Coordinate with customers, suppliers, auditors and internal departments.

Skills

Ownership

Accounting

GST & TDS

MS Excel

Communication

Education

B.Com / M.Com / MBA in Finance

CA Inter / CMA Inter

Tools

Tally / ERP / SAP accounting software

Job description

Role & responsibilities

1. Job Purpose

We are looking for a hands-on and responsible Account Executive who can independently manage the day-to-day accounting and finance activities of a manufacturing unit. The person should be capable of taking ownership of the Accounts Department, maintaining accurate books of accounts, handling statutory compliances, coordinating with customers, suppliers and banks, and providing timely financial information to management.

Immediate joiner shall be preferred.

2. Key Responsibilities

A. Accounting & Book Keeping

• Independently manage day-to-day accounting operations of the company.
• Record and maintain sales, purchase, receipt, payment and journal entries.
• Ensure timely and accurate posting of all accounting transactions in the ERP/accounting software.
• Maintain General Ledger, Cash Book, Bank Book and other subsidiary ledgers.
• Perform regular scrutiny and reconciliation of ledger accounts.
• Assist in monthly and year-end closing of accounts.
• Maintain proper documentation and filing of accounting records.

B. Sales Invoice & Billing

• Prepare and enter sales invoices based on sales orders, delivery challans and dispatch documents.
• Verify customer details, GSTIN, HSN/SAC, quantity, rate, discount, freight, GST and other invoice particulars.
• Ensure correct application of CGST, SGST and IGST.
• Coordinate with Sales, Dispatch and Stores departments for timely and accurate invoicing.
• Maintain sales registers and customer-wise billing records.
• Handle credit notes, debit notes and invoice corrections as required.
• Ensure timely submission of invoices to customers.

C. Accounts Receivable & Customer Coordination

• Maintain customer-wise outstanding statements.
• Monitor receivables and follow up with customers for pending payments.
• Prepare ageing reports and highlight overdue payments to management.
• Reconcile customer accounts and resolve discrepancies.
• Coordinate with the Sales team regarding payment follow-up and credit issues.

D. Purchase & Accounts Payable

• Verify purchase invoices against purchase orders, GRNs and other supporting documents.
• Record purchase invoices and related expenses.
• Verify GST input eligibility and ensure proper accounting of input tax credit.
• Maintain supplier ledgers and prepare vendor outstanding statements.
• Coordinate with Purchase and Stores for invoice-related discrepancies.
• Process payments to suppliers as per approved payment schedules.

E. GST, TDS & Statutory Compliance

• Maintain records required for GST and TDS compliance.
• Prepare and reconcile GST-related data for monthly/periodic returns.
• Reconcile purchase invoices and Input Tax Credit with relevant GST records.
• Handle TDS deduction, accounting and reconciliation.
• Ensure timely preparation of data and coordination with consultants for statutory filings.
• Maintain proper records of GST, TDS and other statutory documents.

F. Banking & Cash Management

• Record bank transactions and maintain bank books.
• Prepare Bank Reconciliation Statements (BRS) regularly.
• Monitor daily bank balances and cash position.
• Prepare payment instructions and bank-related documentation as required.
• Coordinate with banks for routine accounting and transaction-related matters.

G. MIS & Management Reporting

• Prepare regular Accounts Receivable and Accounts Payable reports.
• Prepare sales, collection, expense and cash-flow related MIS.
• Provide monthly financial information to management.
• Highlight unusual transactions, overdue receivables, major expenses and other financial issues.
• Assist in preparation of monthly and annual financial statements.

H. Audit & Compliance Support

• Coordinate with statutory auditors, tax consultants and other professional advisors.
• Provide required schedules, ledgers, vouchers and supporting documents for audits.
• Ensure proper maintenance of accounting records and supporting documents.
• Assist in resolving audit queries and implementing audit observations.

I. Other Responsibilities

• Maintain confidentiality of financial and business information.
• Ensure proper internal controls over accounting transactions.
• Coordinate with HR, Purchase, Sales, Stores, Production and Dispatch departments wherever required.
• Take ownership of the Accounts function and ensure that accounting activities are completed accurately and within timelines.
• Perform other accounting and finance-related duties assigned by management.

3. Required Qualifications

• B.Com / M.Com/ MBA in Finance preferred.
• CA Inter / CMA Inter or relevant accounting qualification will be an added advantage.
• 5-6 years of relevant experience, preferably in a manufacturing/engineering company.
• Strong practical knowledge of accounting principles and statutory compliances.
• Good working knowledge of GST and TDS.
• Experience in sales invoicing and manufacturing-company accounting is preferred.
• Immediate Joiner / Currently Serving Notice Period

4. Technical Skills

• Strong knowledge of MS Excel including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS and basic financial reporting.
• Working knowledge of Tally / ERP / SAP accounting software.
• Good understanding of GST invoicing and accounting.
• Knowledge of TDS and basic statutory compliance.
• Ability to prepare BRS, ageing reports and ledger reconciliations.
• Good analytical and numerical skills.

5. Desired Competencies

• Ownership and accountability capable of independently handling the Accounts Department.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to coordinate with customers, suppliers, auditors and internal departments.
• Ability to work independently with minimum supervision.
• Good follow-up and problem-solving skills.
• High level of integrity and confidentiality.
• Ability to meet deadlines and manage multiple accounting activities simultaneously.

6. Key Performance Indicators (KPIs)

• Accuracy and timely completion of accounting entries.
• Timely and error-free sales invoicing.
• Timely reconciliation of customer and vendor accounts.
• Timely collection follow-up and reduction of overdue receivables.
• Timely GST/TDS data preparation and compliance.
• Timely bank reconciliation.
• Accuracy of monthly MIS and financial reports.
• Proper maintenance of accounting records and audit documentation.
• Effective independent management of the Accounts function.

Preferred candidate profile

The ideal candidate should be a hands-on Accounts professional rather than only a data-entry accountant. He should be capable of independently managing the complete routine accounting function of a small manufacturing unit, from sales invoice generation and purchase entries to receivables, payables, GST/TDS, banking, reconciliation, MIS and audit coordination.