ZEVI, HEO

Transport Infrastructure Ireland; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

Transport Infrastructure Ireland's ZEVI team, within the Network Management Division, seeks an experienced administrator to support planning and delivery of recharging infrastructure across the national EV charging program.

The role focuses on coordinating administrative tasks, grants, procurement, governance reporting and stakeholder engagement, with a strong emphasis on accuracy, organisation and meeting tight deadlines.

Qualifications

• Minimum five years in a highly responsible office role.
• NFQ Level 7 qualification in a relevant discipline is desirable.
• Excellent written and verbal communication; report writing.
• Proficiency with MS Word, Excel, PowerPoint and Teams; quick learner of new systems.
• Familiarity with Power BI is advantageous.
• Event management experience is advantageous.
• Experience in governance, grants, and public sector procurement.

Responsibilities

• Facilitate administrative and operational requirements of ZEVI section within Network Management Division.
• Support administrative requirements of EV infrastructure schemes and grants.
• Coordinate responses to queries from the public, stakeholders, and media.
• Manage research and communications for the ZEVI team.
• Coordinate procurement, legal and administrative functions for ZEVI projects.
• Act as a point of contact for reporting and governance interaction.
• Coordinate with internal and external stakeholders nationwide.
• Prepare monthly outturn spend profiling and reporting.
• Assist in annual funding allocations for PRS uploads.
• Monitor ZEVI expenditure reports and provide updates.
• Organise workshops and training sessions for Local Authority representatives.
• Arrange meetings with stakeholders, in-person and online.
• Support compliance with infrastructure guidelines and circulars.
• Maintain filing structures and documentation per quality systems.
• Support procurement audit compliance and statutory responsibilities.
• Prepare reports and presentations for management and decision-making.
• Coordinate induction for new starters/consultants/contractors.
• Assist implementation of TII policies and procedures.
• Collaborate across divisions to meet deadlines.

Skills

Administrative experience

MS Word/Excel/PowerPoint/Teams

Power BI familiarity

Governance/grants experience

Public sector familiarity

Education

NFQ Level 7 qualification in business/communications/project management/marketing

Job description

The ZEVI team within TII charged with the delivery of the National EV Charging Infrastructure Strategy and the Regional and Local EV Charging Network Plan, the National Road EV Charging Network Plan, and the implementation of the Data Strategy, requires an experienced administrator to support the planning and delivery of recharging infrastructure.

Key areas of responsibilities for this role:

• Facilitate the administrative and operational requirements of the ZEVI section within the Network Management Division of TII.
• Support the administrative and operational requirements of EV infrastructure schemes and grants.
• Co-ordinate and draft responses to queries received from the public and from stakeholders (including media and elected representatives).
• Research and communications management for the ZEVI team.
• Coordinate and support procurement, legal and administrative functions for the various infrastructure projects undertaken by ZEVI.
• Act as a point of contact for reporting, democratic process and governance interaction.
• Coordination with internal and external stakeholders as may be required.
• Undertaking of monthly profiling of out-turn spend.
• Support the Head of ZEVI in development of monthly outturn spend reporting and estimated spend profiles to year end.
• Support the ZEVI team in the preparation of annual funding allocations for upload to the Project Reporting System (PRS), including provision of project details for allocation booklets.
• Monitor/review ZEVI expenditure reports and collaborate with the PRS Section to provide expenditure updates and insights.
• Manage planning, organisation and delivery of workshops and training sessions for Local Authority representatives, both in-house and at locations nationwide
• Organise and coordinate meetings with internal and external stakeholders, both in-person and online.
• Provide support to the management of ZEVI funding schemes’ compliance, including against PIFCO/ Infrastructure Guidelines/Transport Appraisal Framework and DPER Circular 13/2014.
• Office management, development of suitable file structures and coordination, ensuring information is up to date, documentation is in the right place, easily accessible and follows the quality management systems in terms of filing and naming convention.
• Assist and support procurement and audit compliance as well as any other statutory responsibilities held by the TII.
• Coordinate the preparation of reports and presentations for management and stakeholders and to support decision‑making.
• Co‑ordination/management of the team’s new starter/ consultant/contractors’ induction process, including liaison with parent companies plus TII functions.
• Assisting the team with the implementation of TII policies and procedures
• Undertaking tasks, activities or other duties that may be required or assigned appropriately to the grade.
• All the divisions within TII have inter-dependent responsibilities and close cooperation, collaboration and teamwork are required across the whole organisation to meet tight deadlines

Education & Experience

• A minimum of five years’ experience of working in a highly responsible position in a busy office environment.
• A third level qualification (NFQ Level 7) in a relevant discipline such as business, communications, project management or marketing is desirable.
• Excellent communication skills, both verbal and written, including good report writing skills and proven ability to present to staff and management.
• Be competent in the use of MS office applications, in particular Microsoft Word, Excel and PowerPoint and Teams and possess a proven aptitude for quickly learning new systems/software.Familiarity with the use of Power BI would be advantageous.
• Event management experience would be advantageous.
• Experience in management and implementation of good governance practices and of grant funding for projects.
• A good understanding of Infrastructure Guidelines and Transport Appraisal framework would be desirable.
• An understanding and/or experience of procurement process-framework call offs and management would be advantageous.
• Highly organised, with strong attention to detail and experience of managing a significant workload.
• Ability to work on own initiative, with strong multitasking capabilities.
• Ability to work to tight deadlines and prioritise tasks effectively.
• Familiarity with the culture and set‑up of the public sector.
• Strong interpersonal skills, with ability to motivate and provide advice and direction to team members.

The closing date for applications is Thursday 22nd October at 12pm.

Transport Infrastructure Ireland is committed to a policy of equal opportunity.