WOE Assistant

ALS; Loughrea; On-site; EUR 32,000 - 43,000; Full time

Job summary

ALS in Ireland is seeking a Work Order Entry Assistant to join our Work Order Entry Department. You will enter samples on GEMs, coordinate with clients and management, ensure WOEs are written promptly and accessible for all shifts.

The role requires a university degree, strong communication, and ability to work evenings. You will liaise with multiple teams, organize shipments, and support safety and quality targets while advancing your career at ALS.

Qualifications

• University degree or equivalent.
• Excellent time management and organisational skills.
• Strong verbal and written communication abilities.
• Ability to work evenings and multi-task under pressure.
• Attention to detail and problem solving.

Responsibilities

• Enter samples on GEMs, ensuring accurate work orders and timely submission.
• Clarify analysis, price or instructions with clients or managers as needed.
• Ensure WOEs are written promptly and available for all shifts.
• Assist management in achieving quality targets and-TAT for WOE work.
• Coordinate with sample prep and weighing room on schedules and priorities.
• Organise over-limit or additional analysis requests and liaise with other labs as required.
• Arrange shipping of samples to other labs for analyses not conducted here.
• Communicate with other labs daily about samples shipped or WOEs created.
• Follow established procedures and safety guidelines at all times.
• Attend required training and perform administrative tasks as needed.

Skills

Time management

Verbal & written communication

Multi-tasking

Organized

Leadership ability

Education

University degree or equivalent

Tools

GEMs software

Job description

At ALS, we encourage you to dream big.

When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.

ALS Minerals is internationally recognised as the global leader in providing geochemical sample preparation, analytical procedures and data management solutions, with its European hub lab based in Loughrea, Co. Galway.

We are currently seeking applications for a Work Order Entry (WOE) Assistant to join our Work Order Entry Department.

Duties / Responsibilities (non-exhaustive list):

• Enter samples on GEMs, which consists of writing, checking and submitting work order.
• Details may need to be clarified with the client, Regional Technical Manager, Operations Manager or Front Office, such as analysis, price, inconsistences in sample lists and instructions.
• Ensure WO’s are written up promptly, and that adequate WO’s and weighing/digestion sheets are available for all shifts.
• Assist Management of the organization in achieving targets as regards to quality of the WOE work and TAT.
• Work with sample prep and weighing room in relation to sample schedules.
• Ensure work is prioritised where needed.
• Organise over limit, and further analysis requests for samples. These samples may be here in LR, or may have been received from another ALS lab, which will involve communication with that lab, to create WO and possibly send more samples. This also involves working with other departments such as storage/weighing.
• Organise the shipping of samples to other labs for analysis not carried out here in LR.
• Communicating with other labs on a daily basis, regarding samples being shipped between labs or creation of WO’s with a lot of our prep labs, analysis available, TAT etc. and help the prep labs with WOE entry problems as they are only starting to work with GEMs.
• Ensure that correct procedures are utilised at all times.
• Follow safety procedures at all times
• High level of familiarity with area‑specific procedures.
• Demonstrate proactive approach to safety.
• Attend Training as required.
• Administrative duties as required by Management.
• Any additional tasks required by ALS Management.
• Arrange for replacement of consumables as require

Experience & Expertise:

• University degree or equivalent.
• Ability to work evening shift is a key requirement for this role
• Excellent time management skills.
• Minimum of 1 year operational experience.
• Advanced computer skills.
• Excellent verbal and written communication skills.
• Organized, detail orientated, and highly motivated.
• Excellent time management skills.
• Ability to set realistic and achievable goals.
• Demonstrate leadership ability
• Strong interpersonal and communication skills.
• Ability to multi-task
• Demonstrated judgement, creativity, integrity, and ability to problem solve.

Job Type:

Full-time

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Loughrea, Galway, CO. Galway H62 PN80: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• Ireland (required)

Work Location:

In person

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.

Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.

At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.

We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.