Warehouse Administrator

Deutsche Post; Dublin; On-site; EUR 30,000 - 38,000; Full time

Job summary

DHL Global Forwarding in Dublin seeks a Warehouse Administrator to manage daily warehouse operations, receive inbound goods, issue outbound goods, and coordinate deliveries. You will work under the Warehouse Manager and ensure compliance with GDP standards and health and safety policies in a busy logistics environment.

Key responsibilities include operating the warehouse management system, organizing stock control, and supporting audits while maintaining accurate records and timely communication

Qualifications

• 1+ year experience with warehouse inventory systems.
• Proficient in Outlook and Microsoft 365 (Excel, Word, PowerPoint).
• Excellent typing and data management skills.
• Strong stock control experience in warehouse settings.
• Leaving certificate and IT skills preferred.

Responsibilities

• Ensure compliance with revenue and international trade legislation and company policies (H&S, Quality, Environmental, HR).
• Participate in implementing operational processes and GDP standards for Life Science business where required.
• Receive inbound goods and issue outbound goods in warehouse systems.
• Organise deliveries according to delivery schedule and load/unload shipments.
• Operate warehouse management systems and inventory tools; monitor and report discrepancies.
• Maintain good housekeeping and PPE adherence; participate in cycle counts and stock checks.
• Facilitate customer and quality audits and communicate issues to supervisors when needed.

Skills

Inventory management systems

Outlook & Microsoft 365

Typing skills

Data management & stock control

Education

Leaving certificate

IT skills preferred

Tools

Warehouse management systems

Job description

Role Title: Warehouse Administrator

Business Unit: DHL Global Forwarding

Location: Robinhood Road, Dublin

Scope of Role: Administration of Warehouse Operations

Reports to: Warehouse Manager

Dotted Reporting line: N/A

Direct Line Reports: N/A

Days & Hours of Work: 08.00-16.30 Monday – Thursday, 08.00-15.30 Friday

Role Profiler: Warehouse Manager

Accountabilities

Key activities

Key Accountabilities

• Ensure operational compliance to all revenue and international trade legislative requirements, and all requirements under Data Protection Legislation in addition to all DGF IE policies and procedures (H&S, Quality, Environmental, HR, etc), and work in a manner that supports the Company environment programme
• Participate in the implementation of operational processes and perform work to the standards of Good Distribution practice (GDP) for Life Science business, as required.
• Receipt of inbound goods in warehouse systems
• Issuing of outbound goods from warehouse systems
• Organise deliveries according to delivery schedule
• Attend all required meetings
• Operation of warehouse management systems
• Load / unload all inbound / outbound shipments
• Operate Intel inventory management system
• Adhere to DGF H&S policy
• Maximise warehouse space utilisation
• Partake in cycle counts and stock checks as required
• Ensures contracted suppliers comply with company quality procedures
• Maintains pro-active communication/relationship with peers/superiors and especially informs superior immediately of discrepancies, problems or non-performance or non observance
• Label Import / Export freight as required.
• Mark manifests and notifies discrepancies and damages.
• Complete any warehouse related documentation is completed for operations
• Action Operational irregularities / customer complaints, and implement corrective actions
• Ensures good housekeeping, bins emptied daily
• Ordering, stock control, maintenance of warehouse supplies / equipment
• Monitors day to day H&S in the warehouse and highlight areas of concern
• Facilitate customer & quality audits
• Ensure all import/export manifests and trailer check sheets are printed off for each load.
• When trailers are loaded/offloaded make sure that both manifest sheets are marked with any discrepancies and signed by the person that offloaded the trailer.
• Ensures that all health and safety guidelines and procedures are kept to. Also, that all team members or anyone entering the warehouse have full PPE
• Other ad hoc duties as required

Competencies

• Communicates in an open and honest manner.
• Treats others with respect, develops trust and values diversity.
• Demonstrates sensitivity to diversity, i.e., culture, gender, age, religion, race disability.
• Develops effective relationships with employees, peers, and managers.
• Confidence in dealing with all levels in the business over the telephone and also on a face-to-face basis.
• Ability to remain calm when dealing with difficult people.
• Good listening skills and ability to respond in a clear, respectful manner.

Relationships with others

• Communicates in an open and honest manner.
• Treats others with respect, develops trust and values diversity.
• Demonstrates sensitivity to diversity, i.e., culture, gender, age, religion, race disability.
• Develops effective relationships with employees, peers, and managers.
• Confidence in dealing with all levels in the business over the telephone and also on a face-to-face basis.
• Ability to remain calm when dealing with difficult people.
• Good listening skills and ability to respond in a clear, respectful manner.

Teamwork

• Commitment to fulfilling their role in a team.
• Supportive approach to other team members.
• Shares information, knowledge, ideas, and experience freely with others.
• Commits to team decisions and contributes to building a team spirit.
• Works collaboratively with others to achieve team or business objectives.
• Establishes acceptable levels of quality and quantity of work; reviews, recognises and supports achievement
• Encourages and motivates team members and work colleagues

Customer Orientation

• Basis decisions on how his/her actions impact on customers and DHL.
• Builds and maintains effective relationships with customers, suppliers, and other departments.
• Focuses on the needs of customer and seeks to meet and exceed expectations.
• Quickly and practically solves problems, seeking advice where necessary.
• Appreciates what customers want and continuously strives to meet customer expectation.

Problem Solving

• Identifies issues, problems, and opportunities.
• Deep dives to identify root causes of issues
• Applies formal problem-solving techniques
• Evaluates risk
• Gathering information and analyses cause and effect.
• Quickly and practically solves problems.
• Establishes effective work processes and measures.
• Documents and communicates awareness of the problem, solution and action taken.

Commitment to Excel

• Achieves work targets and is willing to take on additional roles/responsibilities.
• Continuously reviews current processes.
• Seeks and is open to feedback from others.
• Always behaves in a manner consistent with DHL's values.
• Demonstrates a positive attitude to change.
• Flexible approach to work.
• Looks for opportunities in a changing situation.
• Provides detailed advice to others
• Takes initiative to keep skills up to date

Procedural Skills

• Ability to organize own workload across a range of responsibilities & meet deadlines.
• Ability to select appropriate procedures.
• Ability to follow procedures.
• Ability to meet procedural deadlines.
• Ability to improve an existing procedure.
• Ability to create a procedure.

Attention to Detail

• Ability to work with lots of data to high level of accuracy.
• Ability to apply high attention to detail to written (text) documents.
• Ability to follow through on procedures and ensure completion.

Skills / Qualifications:

• 1 years’ experience in inventory management systems.
• 2 years’ experience with outlook, Microsoft 365 (Excel, Microsoft word, Powerpoint etc),
• Excellent typing skills
• Excellent data management, data entry and stock control skills through warehouse management systems

Expected years of experience (minimum)

• 1 years’ experience in inventory management systems.
• 2 years’ experience with outlook, Microsoft 365 (Excel, Microsoft word, Powerpoint etc),
• Excellent typing skills
• Excellent data management, data entry and stock control skills through warehouse management systems

Expected Qualifications

• Leaving certificate, a minimum requirement
• Qualification in IT skills preferred

The above statements are intended to describe the general nature and level of work performed by people assigned to this role. They are not intended to be construed as an exhaustive list of all job duties performed. The Company reserves the right to revise or amend duties at any time.

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.