Trust Adminstrator

HCO STRATEGY PTE. LTD.; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

HCO STRATEGY PTE. LTD. is seeking a Trust Administrator to manage day-to-day administration of a portfolio of trust accounts, reporting to the Head of Trust Administration.

You will assist in onboarding clients, gather AML/KYC documentation, draft trust documents, support asset transfers, and coordinate with lawyers, tax advisors and bankers. This role emphasizes strong client service, attention to detail and the ability to work under deadlines, with periodic reviews of trusts and estates.

Qualifications

• 2-5 years of proven Trust and Company administration experience.
• Relevant Degree/ Diploma holder (Accounting preferred).
• STEP qualified or part qualified /pursuing
• Strong client confidence and needs-based trust structuring skills
• Team-player with outstanding interpersonal skills; attention to detail

Responsibilities

• On-board new clients and obtain AML/KYC documentation.
• Draft trust documents such as trust resolutions and letter of wishes.
• Assist in asset transfers into the Trust setup, including opening bank accounts.
• Collect earnings, dividends or sale proceeds, and place funds in the Trust account.
• Liaise with lawyers, tax advisors and bankers when necessary.
• Assist in periodic reviews of Trusts and Estates under administration.
• Manage and administer the existing book of trust clients and build relationships.
• Raise awareness of AML/KYC issues to management promptly.

Skills

Trust administration

AML/KYC familiarity

Client relationship

Communication

Teamwork

Education

Accounting degree

Diploma

STEP qualification

Job description

Our client is one of Singapore’s oldest, independent trust services company.

Role:

Manage the day-to-day administration of a portfolio of Trust accounts, reporting to the Head of Trust Administration

Responsibilities:

• To assist with the on-boarding of new clients and obtain the requisite AML/KYC documentation, review of Source of Funds & Source of Wealth information.
• To assist in drafting trust documents such as trust resolutions and letter of wishes.
• To assist in the Asset(s) transfer into the Trust setup, including opening bank accounts.
• To assist in the collection of earnings, dividends or sale of assets, placement of proceeds in the Trust account.
• To liaise with intermediaries relating to the trust structures such as lawyers, tax advisors and bankers when necessary.
• To assist in the direct distribution of funds to Beneficiaries, in accordance with the Trust Deed.
• To undertake Periodic Review of Trust and Estates under administration.
• To manage and administer the existing book of trust clients and develop the relationship by providing exemplary services.
• To attend any risks derived from annual reviews on the trust structures.
• Perform any other ad hoc assignments.
• To raise awareness to management of any AML or KYC issues relating to our existing trust structures promptly

Skills and qualifications:

• 2- 5 years of proven Trust and Company administration experience
• Relevant Degree/ Diploma holder (Accounting preferred)
• STEP qualified or part qualified /pursuing
• Clear track record of ability to garner client’s confidence & understands the needs of clients when structuring a Trust setup.
• Team-player with outstanding interpersonal skills
• Conscientious, with good attention to detailOutstanding written and verbal communication skills
• Proven ability to work under pressure to meet deadlines
• Independent and positive working attitude

Key performance indicators:

• No overdue of periodic reviews of the trust cases being assigned to
• Reply to client’s requests or queries promptly within 2 working days
• Ensure vigilance & awareness of KYC/AML procedures
• Timely new client onboarding with the compliance department