Travel & Expense Coordinator - 12 months FTC

Primark Stores Limited; Dublin; On-site; EUR 40,000 - 52,000; Full time

Job summary

Primark Stores Limited is seeking a Travel & Expense Coordinator for a 12 months fixed-term contract in Ireland. You’ll collaborate across teams to manage expense reports and corporate card processes, ensuring policy compliance and timely support.

The role involves data analysis, SOP development, and onboarding/training to standardise global expense processes in a fast-paced international environment.

Qualifications

• Extensive experience managing employee expense programs.
• Deep knowledge of expense processes, compliance and controls.
• Detail-oriented with strong analytical abilities.
• Excellent communication across teams and locations.

Responsibilities

• Process, review, and audit expense reports and card transactions.
• Maintain expense accounts, monitor service requests, and resolve queries.
• Provide guidance on expense policies and systems (Concur/Elavon/US Bank).
• Prepare reports and analyze data to highlight trends and risks.
• Create and maintain SOPs for expense and corporate card management.
• Support onboarding and training, and standardise global expense processes.

Skills

Expense management

Corporate cards

Concur

Navan

Data analysis

Tools

Concur

Navan

Elavon

US Bank

Job description

Travel & Expense Coordinator – 12 months FTC

Because people are more than just your day job. Connect, our way.

People and Culture at Primark

Our team has created a workplace of inspiration and growth. Be a part of building an inclusive and empowering culture, where all colleague’s unique abilities are recognised and celebrated. Collaborate with a team committed to the wellbeing of our workforce and define what it means to work at Primark.

People are at the heart of what we do here, so it’s essential we provide you with the right environment to perform at your very best.

Let’s talk lifestyle:

27 days of leave, plus bank holidays and if you want, you can buy 5 more. Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.

What You’ll Get

People are at the heart of what we do here, so it’s essential we provide you with the right environment to perform at your very best.

Let’s talk lifestyle:

27 days of leave, plus bank holidays and if you want, you can buy 5 more. Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.

What You’ll Do as a Travel & Expense Coordinator

In your role, you’ll collaborate with different people across a range of skillsets. Here’s a flavour of your day-to-day:

• Process, review, and audit employee expense reports and corporate card transactions to ensure compliance with company policies using Navan.
• Maintain expense-related accounts, monitor service requests, and resolve employee queries within agreed SLAs.
• Provide guidance and support to employees on expense policies and systems, including Concur and Elavon/US Bank.
• Prepare expense reports and data analysis, highlighting trends, risks, and compliance issues.
• Create, update, and maintain standard operating procedures for expense and corporate card management.
• Support onboarding and training initiatives while identifying opportunities to improve and standardise global expense processes.

What You’ll Bring

Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:

• Extensive experience managing employee expense and corporate card programmes within large, complex organisations.
• Strong understanding of expense management processes, compliance requirements, and financial controls.
• Highly detail-oriented and analytical, with the ability to identify trends, risks, and process improvement opportunities.
• Effective communicator who can build collaborative relationships across teams, functions, and global locations.
• Proven ability to thrive in fast-paced, international environments while managing multiple priorities.
• Continuous improvement mindset with a focus on enhancing, standardising, and streamlining processes.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business a over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we're Caring and always strive to put people first. We're also Dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed Together.

If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks.

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REQ ID: JR-15026