Travel & Expense Coordinator - 12 months FTC

Primark; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

27 days annual leave

Tax Saver Tickets

Fitness centre

Subsidised cafeteria

Job summary

Primark is seeking a Travel & Expense Coordinator to join our People and Culture team in Dublin. In this role you will collaborate across functions to manage employee expenses and corporate card transactions, ensuring adherence to policy and smooth processing.

You will review reports with Navan, support employees on Concur and Elavon, prepare analyses, and contribute to standard operating procedures while helping standardise global expense processes in a fast-paced, international environment.

Qualifications

• Extensive experience managing employee expense and corporate card programmes within large, complex organisations.
• Strong understanding of expense management processes, compliance requirements, and financial controls.
• Highly detail-oriented and analytical, with the ability to identify trends, risks, and process improvement opportunities.
• Effective communicator who can build collaborative relationships across teams, functions, and global locations.
• Proven ability to thrive in fast-paced, international environments while managing multiple priorities.
• Continuous improvement mindset with a focus on enhancing, standardising, and streamlining processes.

Responsibilities

• Process, review, and audit employee expense reports and corporate card transactions to ensure compliance with company policies using Navan.
• Maintain expense-related accounts, monitor service requests, and resolve employee queries within agreed SLAs.
• Provide guidance and support to employees on expense policies and systems, including Concur and Elavon/US Bank.
• Prepare expense reports and data analysis, highlighting trends, risks, and compliance issues.
• Create, update, and maintain standard operating procedures for expense and corporate card management.
• Support onboarding and training initiatives while identifying opportunities to improve and standardise global expense processes.

Skills

Expense management

Compliance & controls

Detail oriented

Cross-functional collab

Global experience

Process improvement

Tools

Navan

Concur

Elavon/US Bank

Job description

• Full-time

Company Description

Because people are more than just your day job. Connect, our way.

People and Culture at Primark

Our team has created a workplace of inspiration and growth. Be a part of building an inclusive and empowering culture, where all colleague’s unique abilities are recognised and celebrated. Collaborate with a team committed to the wellbeing of our workforce and define what it means to work at Primark.

What You’ll Get

People are at the heart of what we do here, so it’s essential we provide you with the right environment to perform at your very best.

Let’s talk lifestyle:

27 days of leave, plus bank holidays and if you want, you can buy 5 more. Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.

Job Description

What You’ll Do as aTravel & Expense Coordinator

In your role, you’ll collaborate with different people across a range of skillsets. Here’s a flavour of your day-to-day:

• Process, review, and audit employee expense reports and corporate card transactions to ensure compliance with company policies using Navan.
• Maintain expense-related accounts, monitor service requests, and resolve employee queries within agreed SLAs.
• Provide guidance and support to employees on expense policies and systems, including Concur and Elavon/US Bank.
• Prepare expense reports and data analysis, highlighting trends, risks, and compliance issues.
• Create, update, and maintain standard operating procedures for expense and corporate card management.
• Support onboarding and training initiatives while identifying opportunities to improve and standardise global expense processes.

Qualifications

What You’ll Bring

Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:

• Extensive experience managing employee expense and corporate card programmes within large, complex organisations.
• Strong understanding of expense management processes, compliance requirements, and financial controls.
• Highly detail-oriented and analytical, with the ability to identify trends, risks, and process improvement opportunities.
• Effective communicator who can build collaborative relationships across teams, functions, and global locations.
• Proven ability to thrive in fast-paced, international environments while managing multiple priorities.
• Continuous improvement mindset with a focus on enhancing, standardising, and streamlining processes.

Additional Information

Excited? Good. Because it’s energising to put your skills to work, in a growing global business committed to encouraging people to express themselves – and feel a sense of belonging.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business a over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we're Caring and always strive to put people first. We're also Dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed Together.

If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks. If you have any concerns, please reach out to our talent acquisition team to discuss.

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